[Archivesspace_Users_Group] Managing media instances in collection

[Rees, John (NIH/NLM) [E]]

Hi Jodi,

We haven’t leveraged any national/international standards, but historically we use internally developed standardized language within folder title text to identify/highlight instances of non-paper formats within folders. I use these occasionally for kludgie searching exercises. We’ve started to better label these with ASpace container instance controlled values terms. We do similar for free-standing lose items on the shelf like film cans, artifacts. We’ve noticed a roughly similar pattern in use at Duke Rubenstein.


           *   3.5 computer disk
           *   5.25 computer disk
           *   8 computer disk
           *   35mm slides
           *   audio microcassette
           *   audio tape reel
           *   audiocassette
           *   Beta videocassette
           *   CD-ROM
           *   CD-RW
           *   computer tape
           *   DVD
           *   glass slides
           *   microscope slides
           *   negatives
           *   photographs
           *   U-Matic videocassette
           *   VHS videocassette
           *   video tape reel

Example folder title: "Arteriosclerosis and coronary disease" [audiocassette], Family Practice v.23, no.4, Nov. 24, 1975
In Aspace:
[cid:image001.png at 01D7EC2B.2E47DF50]

[cid:image002.png at 01D7EC2B.2E47DF50]

John

John P. Rees
Archivist and Digital Resources Manager
History of Medicine Division
National Library of Medicine
301-827-4510
Teleworking M-F 8:00AM – 4:30PM Eastern Time each day until further notice




From: Allison-Bunnell, Jodi <jodi.allisonbunnell at montana.edu>
Sent: Tuesday, December 7, 2021 8:09 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Managing media instances in collection

A question of practice for your collected wisdom.

We would like to be able to pull a report for all media in our collections—audio, video, film, and digital (computer) media. I do not have access to custom reporting and would need to generate this from a standard report. We need to be able to audit by format (e.g. how many reel to reel tapes do we have? How many obsolete floppy discs do we have?) in order to identify vulnerable media and plan migrations.

Since the media is an instantiation of a described object, I’d like to be able to do this from a standard vocabulary in the instance/container type. It looks like PBcore would be a possible choice for the audio, video, and film, but I need a concise list of computer media. Neither DCMI formats nor MIME types fit the bill.

We do not have the resources to take an elaborate approach to this, and I (always!) want to use standardized practices rather than creating local ones whenever possible.

Does anyone have a practice that would fit the bill?

Best, Jodi

Jodi Allison-Bunnell
(pronouns: She, her)
Head of Archives and Special Collections, University Archivist
Montana State University Library
jodi.allisonbunnell at montana.edu<mailto:jodi.allisonbunnell at montana.edu> ​
406-994-5297





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