[Archivesspace_Users_Group] Ground Up Top Container work

[Susan Aprill]

Hi Jessica,
It is a reasonable thing to do!

I had to do it when I first started, then again when I moved the
collections to a different building. I mapped with sticky notes until it
made sense: range letters where I could see them from inside the stacks and
out, shelf numbers in a consistent spot on the shelves. Then I got out the
sharpie.

Locations are a sort of different layer in ASpace. You don't have to do it
by hand: go to Create > Location > Create  Bulk Locations.

Here's my end result, where coordinate label 1 is the range letter and
coordinate indicator 1 is the shelf number.

[image: image.png]

I don't know how the MARC import would look in ASpace. I can tell you,
though, that when I create a bunch of top containers, I only put in
indicator and container type, because it's automagically linked to the
Resource, Accession, or whatever the instance belongs to, and these great
Bulk Operations can be done in Manage Top Containers.
[image: image.png]

Good luck!
Susan


Susan Aprill, Archivist
Local History Collections at the Adams
Kingston Public Library <http://kingstonpubliclibrary.org>
781-831-6277



On Tue, Aug 17, 2021 at 10:23 AM Jessica Steytler <jasteytler at minlib.net>
wrote:

> Hi!
>
> I'm working on implementation and watched the first bit of Road to
> Somewhere yesterday and now have some concrete notions on what first steps
> I can do to get me further.
>
> Our repository hasn't been mapped before. We have barcodes on many of our
> containers. I will be assigning value to ranges and bays. Some containers
> have barcodes!  I basically have nothing in my ASpace instance because we
> are going to import resources from MARC, and that takes coordination.
>
> However- the physical repository. Not mapped. No data around it to import
> at all, so doing from scratch by hand seems like a reasonable thing to do.
> Is this a reasonable thing to do? Will it impede our MARC import or just be
> a different layer that our resources will then be able to link to?
>
> If it makes sense to move forward, where would you start first and what
> reference materials or keywords should use/find?
>
> Thanks-
>
>
> --
> Jessica Steytler  (*she/her)*
> Reference - Special Collections
> Public Library of Brookline
> 361 Washington St.
> Brookline, MA 02445
> jasteytler at minlib.net
> http://brooklinelibrary.org
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20210818/f53aa4b1/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image.png
Type: image/png
Size: 136410 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20210818/f53aa4b1/attachment-0002.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image.png
Type: image/png
Size: 22625 bytes
Desc: not available
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20210818/f53aa4b1/attachment-0003.png>