[Archivesspace_Users_Group] question about exporting ref ids and related q about component unique ids

Wed Sep 30 11:21:45 EDT 2020

Hi Michelle,

Not sure what might have happened, but the link seems to work for me. Here
it is again: https://github.com/NYULibraries/aspace-do-update

Best,
Rachel

On Wed, Sep 30, 2020 at 11:18 AM Michelle Paquette <mpaquette at smith.edu>
wrote:

> Hi Rachel,
>
> The link you shared for your utility script goes to a 404 page. Can you
> re-share the utility script? I'm looking into the potential usefulness of
> this plug-in at my own institution.
>
> Michelle
>
> On Tue, Sep 15, 2020 at 2:40 PM Rachel Aileen Searcy <
> rachel.searcy at nyu.edu> wrote:
>
>> Hi Wendy,
>>
>> I just wanted to follow-up on Noah's plug (heh) for the digitization work
>> order plugin. The plugin allows the archivist to generate a tsv file of
>> descriptive metadata for selected components within a resource record, and
>> one of the fields included in that is the refid. Users have the option to
>> download a report of the metadata, or to additionally generate a work order
>> that creates and assigns component unique identifiers to the components
>> (unless there is already a value in that field); the newly created cuid is
>> then inserted into that field in the component record. We had previously
>> relied on Archivists' Toolkit refids for file naming during digitization,
>> but couldn't do that with the longer ones in ArchivesSpace, which prompted
>> this cuid-based workflow. We have instructions on how to run the
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-2Dao_edit-23&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=DJPfuiex5dIkavFjKpGGb_mbXfJJQyo7lzOtrhYRqn0&e=>
>> plugin
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-2Dao_edit-23&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=DJPfuiex5dIkavFjKpGGb_mbXfJJQyo7lzOtrhYRqn0&e=> in
>> our local user manual here.
>>
>> We handle the digital object record creation piece through a
>> complementary utility script
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_NYULibraries_aspace-2Ddo-2Dupdate&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=-gwFBkwSJVCLivNdRW0LJ2oDrPESSNgH8HBkIhAmkqQ&e=>that
>> associates the newly created digital object with the resource component's
>> URI, which is exported in the work order.
>>
>> I hope this helps, but also feel free to get in touch if you have further
>> questions.
>>
>> Rachel
>>
>> On Tue, Sep 15, 2020 at 2:15 PM Noah Huffman <noah.huffman at duke.edu>
>> wrote:
>>
>>> Hi Wendy,
>>>
>>>
>>>
>>> Your method would work and it generally describes a workflow we’ve used
>>> from time to time.
>>>
>>>
>>>
>>> To simplify getting the refIDs and other component metadata out of
>>> ASpace and into CSV, you might consider installing this plugin:
>>> https://github.com/hudmol/digitization_work_order
>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_hudmol_digitization-5Fwork-5Forder&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=KLvasHYORJKubYNZkQWVsdImaWKhOeAn_wCtYDdmzXM&e=>
>>>
>>>
>>>
>>> There are other ways to use the API to batch create/link DOs to archival
>>> objects depending on your use case, workflow, and your comfort level
>>> writing scripts and working with the API, but integrating the plugin above
>>> into the workflow you’ve described is probably the easiest way to batch
>>> create and link DOs using the staff interface…at least as far as I know.
>>>
>>>
>>>
>>> -Noah
>>>
>>>
>>>
>>> ================
>>>
>>> Noah Huffman
>>>
>>> Archivist for Metadata, Systems, and Digital Records
>>>
>>> David M. Rubenstein Rare Book & Manuscript Library
>>>
>>> Duke University | 919-660-5982
>>>
>>> http://library.duke.edu/rubenstein/
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=mUTxJYy5xXwaSWOok1dnVsS6C24mUANQWCqjfIo7XG0&e=>
>>>
>>> Pronouns: he / him / his
>>>
>>>
>>>
>>>
>>>
>>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
>>> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Wendy
>>> Scheir
>>> *Sent:* Tuesday, September 15, 2020 11:38 AM
>>> *To:* Archivesspace Users Group <
>>> archivesspace_users_group at lyralists.lyrasis.org>
>>> *Subject:* [Archivesspace_Users_Group] question about exporting ref ids
>>> and related q about component unique ids
>>>
>>>
>>>
>>> Hi,
>>>
>>>
>>>
>>> In v2.8, I want to import digital objects and associate them with
>>> existing archival objects without having to do these associations manually
>>> DO by DO. The only way that I can see how to do this would be to export a
>>> collection in EAD format, transform the EAD into csv or xls, copy the ref
>>> ids into the DO import spreadsheet, fill out the rest of the DO
>>> spreadsheet, and import the digital object spreadsheet.
>>>
>>>
>>>
>>> My questions are:
>>>
>>> 1. Will this method I've described work?
>>>
>>> 2. Is this the easiest way to accomplish the task through the staff
>>> interface?
>>>
>>> 3. If not, would someone point me to instructions on a better way to do
>>> it?
>>>
>>>
>>>
>>> And, a related question:
>>>
>>> 4. Is there a way to make Component Unique Identifiers replace
>>> auto-generated ref ids?
>>>
>>>
>>>
>>> Many thanks,
>>>
>>> Wendy
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>>
>>> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=Dr_fbSId-VGba6cWyq54lBZ3Bjg-qScAZuqT93HQAzM&e=
>>>
>>
>>
>> --
>> Rachel Searcy
>> Accessioning Archivist, Archival Collections Management
>> New York University Libraries
>> 212.998.2539 | rachel.searcy at nyu.edu
>> My pronouns are she/her/hers
>> _______________________________________________
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>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>>
>
>
> --
> Michelle Paquette
> (she/her)
> Metadata & Technical Services Archivist
> Special Collections
> Smith College
> 413-585-7029
> mpaquette at smith.edu
>
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-- 
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu
My pronouns are she/her/hers
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