[Archivesspace_Users_Group] question about exporting ref ids and related q about component unique ids

Wed Sep 30 11:23:41 EDT 2020

I think that's a private repo.
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Rachel Aileen Searcy <rachel.searcy at nyu.edu>
Sent: Wednesday, September 30, 2020 11:21 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] question about exporting ref ids and related q about component unique ids

Hi Michelle,

Not sure what might have happened, but the link seems to work for me. Here it is again: https://github.com/NYULibraries/aspace-do-update

Best,
Rachel

On Wed, Sep 30, 2020 at 11:18 AM Michelle Paquette <mpaquette at smith.edu<mailto:mpaquette at smith.edu>> wrote:
Hi Rachel,

The link you shared for your utility script goes to a 404 page. Can you re-share the utility script? I'm looking into the potential usefulness of this plug-in at my own institution.

Michelle

On Tue, Sep 15, 2020 at 2:40 PM Rachel Aileen Searcy <rachel.searcy at nyu.edu<mailto:rachel.searcy at nyu.edu>> wrote:
Hi Wendy,

I just wanted to follow-up on Noah's plug (heh) for the digitization work order plugin. The plugin allows the archivist to generate a tsv file of descriptive metadata for selected components within a resource record, and one of the fields included in that is the refid. Users have the option to download a report of the metadata, or to additionally generate a work order that creates and assigns component unique identifiers to the components (unless there is already a value in that field); the newly created cuid is then inserted into that field in the component record. We had previously relied on Archivists' Toolkit refids for file naming during digitization, but couldn't do that with the longer ones in ArchivesSpace, which prompted this cuid-based workflow. We have instructions on how to run the <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-2Dao_edit-23&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=DJPfuiex5dIkavFjKpGGb_mbXfJJQyo7lzOtrhYRqn0&e=> plugin<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-2Dao_edit-23&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=DJPfuiex5dIkavFjKpGGb_mbXfJJQyo7lzOtrhYRqn0&e=> in our local user manual here.

We handle the digital object record creation piece through a complementary utility script <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_NYULibraries_aspace-2Ddo-2Dupdate&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=-gwFBkwSJVCLivNdRW0LJ2oDrPESSNgH8HBkIhAmkqQ&e=> that associates the newly created digital object with the resource component's URI, which is exported in the work order.

I hope this helps, but also feel free to get in touch if you have further questions.

Rachel

On Tue, Sep 15, 2020 at 2:15 PM Noah Huffman <noah.huffman at duke.edu<mailto:noah.huffman at duke.edu>> wrote:

Hi Wendy,

Your method would work and it generally describes a workflow we’ve used from time to time.

To simplify getting the refIDs and other component metadata out of ASpace and into CSV, you might consider installing this plugin: https://github.com/hudmol/digitization_work_order<https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_hudmol_digitization-5Fwork-5Forder&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=KLvasHYORJKubYNZkQWVsdImaWKhOeAn_wCtYDdmzXM&e=>

There are other ways to use the API to batch create/link DOs to archival objects depending on your use case, workflow, and your comfort level writing scripts and working with the API, but integrating the plugin above into the workflow you’ve described is probably the easiest way to batch create and link DOs using the staff interface…at least as far as I know.

-Noah

================

Noah Huffman

Archivist for Metadata, Systems, and Digital Records

David M. Rubenstein Rare Book & Manuscript Library

Duke University | 919-660-5982

http://library.duke.edu/rubenstein/<https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=mUTxJYy5xXwaSWOok1dnVsS6C24mUANQWCqjfIo7XG0&e=>

Pronouns: he / him / his

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Wendy Scheir
Sent: Tuesday, September 15, 2020 11:38 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] question about exporting ref ids and related q about component unique ids

Hi,

In v2.8, I want to import digital objects and associate them with existing archival objects without having to do these associations manually DO by DO. The only way that I can see how to do this would be to export a collection in EAD format, transform the EAD into csv or xls, copy the ref ids into the DO import spreadsheet, fill out the rest of the DO spreadsheet, and import the digital object spreadsheet.

My questions are:

1. Will this method I've described work?

2. Is this the easiest way to accomplish the task through the staff interface?

3. If not, would someone point me to instructions on a better way to do it?

And, a related question:

4. Is there a way to make Component Unique Identifiers replace auto-generated ref ids?

Many thanks,

Wendy

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--
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu<mailto:rachel.searcy at nyu.edu>
My pronouns are she/her/hers
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--
Michelle Paquette
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Metadata & Technical Services Archivist
Special Collections
Smith College
413-585-7029
mpaquette at smith.edu<mailto:mpaquette at smith.edu>

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--
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu<mailto:rachel.searcy at nyu.edu>
My pronouns are she/her/hers
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