[Archivesspace_Users_Group] ArchivesSpace user groups: governance, terms of reference

Rachel Aileen Searcy rachel.searcy at nyu.edu
Tue Oct 20 12:19:42 EDT 2020

Hi Natalie,

I'm really glad that you wrote to the list about this. It's really helpful
to hear how others are approaching this important work, even though I
imagine much will be contextual based on organizational structure and
whether folks are hosted locally or through a service provider.

At NYU we have a standing administrator group that has similar
responsibilities to those you've outlined: we communicate with our local
users (e.g., general troubleshooting, information about outages/maintenance
windows, information about new functionality), manage overall user
management (e.g., on-boarding, off-boarding, permissions, training), manage
overall system maintenance and upgrades (including testing of local
plugins), maintain local documentation, and pursue occasional local
development (pending priorities and resources). We maintain a public guide
for all of this work that serves as a landing page for the most regular
user needs and (hopefully) provides an easier way to navigate our
documentation: https://guides.nyu.edu/archivesspace/

I hope that's helpful, but I'd also love to hear from other folks who have
different set-ups.

Take care,

On Tue, Oct 20, 2020 at 10:23 AM Natalie Adams <na207 at cam.ac.uk> wrote:

> Hi everyone,
> We're preparing for the first meeting of our local ArchivesSpace user
> group. Our Cambridge ArchivesSpace instance serves 75 users- the majority
> from Cambridge University Library but also from 29 other archive
> repositories across the city - and we want to involve a subset of users in
> an active group to:
>    - make decisions on customisations that don't require development
>    - consider desirable development
>    - maintain data standards
>    - help with data cleanup, training and peer support.
> Have I missed anything off the list above? I wondered whether anyone out
> there runs, or has been a member of a similar group and would be willing to
> share terms of reference/governance information or advice.
> Many thanks in advance and best wishes,
> Natalie
> Natalie Adams
> Systems Archivist
> Cambridge University Library
> Information about using Cambridge University Libraries is available online
> here: https://www.lib.cam.ac.uk/using-library
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Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu
My pronouns are she/her/hers
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