[Archivesspace_Users_Group] Rights Statement on public user interface

Tue May 21 18:13:36 EDT 2019

Thanks Mark and MC!

We were just including a notes field in the rights statement, along with the required type and start date, and rarely an end date.  We're starting now to include the information in notes fields, but because there was a publish checkbox in the Rights Statement Note, we just assumed checking it would publish the information, and we had over 150 finding aids entered before anyone realized that they weren't actually showing up.  I know, I know.  Assuming is a bad thing.  We're doing a bit of a rush job, as we have a deadline for taking down our old PDFs.

I believe that LibraryHost.com, our host, has now put in a feature request to Lyrasis.  I'm not sure if they'd be willing or able to implement a plug-in.  It sounds wonderful if it were pretty easy all around.  Otherwise, we can make do with the notes fields.

As a side note, part of what threw me is that it seems counterintuitive to me, as a complete n00b, for the rights statement not to show up in the public interface.  I wonder if a note to this effect should be included in the help documentation?  Is this where I should mention this?  Or maybe something on the wiki? Or is it only counterintuitive to me?

Thanks again!
Freya

[cid:image001.png at 01D507DF.8CCD64B0]

Freya Anderson
Head, Information Services
Acting Head, Historical Collections
phone: 907.465.1315

Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:freya.anderson at alaska.gov> | web<http://library.alaska.gov/> |  sign up for event notifications<http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm> | The Information Center for Government<http://library.alaska.gov/is/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Custer, Mark
Sent: Sunday, May 19, 2019 4:47 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Rights Statement on public user interface

Dear Freya,

Unfortunately that's right.  The rights statement records (as well as some other record types, like event records) do not appear in the public interface as far as I'm aware.  They also do not get added to EAD exports (although they could, if there were a mapping for that data).

That said, the rights metadata is still available in the public interface for display, so that data could be surfaced with a plugin with any version of ArchivesSpace.  I don't know of any plugins offhand that do that (maybe others on the list do?), but I could come up with a pretty basic one if that's of interest.

There is lots of data that can be stored in an ArchivesSpace rights statements, though (such as linked agents, acts, external documents, and notes), which makes adding them to the PUI a bit of a design challenge. I'll also admit that I'm not very familiar with those records in ArchivesSpace. Right now, we only use  notes to capture that type of information.

Which fields are you using with your rights statements?

All my best,

Mark

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Anderson, Freya N (EED) <freya.anderson at alaska.gov<mailto:freya.anderson at alaska.gov>>
Sent: Tuesday, May 14, 2019 8:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Rights Statement on public user interface

Hello all,

It was recently pointed out to me by one of our team, as we rush to get content into ArchivesSpace, that the Rights Statement doesn't show up on the public user interface.  We enter it in the Resource, mark every Publish box, and click Publish All at the end.  Everything looks fine at the staff end, but no rights statement appears for the public.  Is this the way it's supposed to work?  Is there anything we can do so the right statement shows up, other than adding it in the Notes?

We're using LibraryHost to host our instance.

Thanks!

Freya

[cid:image001.png at 01D507DF.8CCD64B0]

Freya Anderson

Head, Information Services

Acting Head, Historical Collections

phone: 907.465.1315

Andrew P. Kashevaroff Building

Mail: PO Box 110571, Juneau, AK 99811

Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:freya.anderson at alaska.gov> | web<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Flibrary.alaska.gov-252F-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C9995d0a848f049d8428408d6d8caad6c-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C636934762377844252-26sdata-3DhUlnyA1RfmUYxxJyQ2SgZlQmS3B96zqYYmJHBqB-252BIds-253D-26reserved-3D0&d=DwMF-g&c=teXCf5DW4bHgLDM-H5_GmQ&r=zpyNM8XmubIcMD3TDrS5VNZH6ddxfi9PcHMl6Maf5tU&m=ypDcUz93C--DgEM5EiLJzp5WNQ4VdCI9iXYkydAC0Wo&s=MpT0iIqCqQvWkameLoGvymG9iGvVihHAb9gkbtM95EM&e=> |  sign up for event notifications<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Flist.state.ak.us-252Fmailman-252Flistinfo-252Fat-2Dapk-2Dand-2Dsjm-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C9995d0a848f049d8428408d6d8caad6c-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C636934762377854261-26sdata-3DUMb56zC-252FonMsuJ0FNV9dDoBA1oeoq8wJwDDKdsHxlCo-253D-26reserved-3D0&d=DwMF-g&c=teXCf5DW4bHgLDM-H5_GmQ&r=zpyNM8XmubIcMD3TDrS5VNZH6ddxfi9PcHMl6Maf5tU&m=ypDcUz93C--DgEM5EiLJzp5WNQ4VdCI9iXYkydAC0Wo&s=DoKhjDVhuzSkaMq_wYlI4zEznfm308RMjMp1tvJ1UK4&e=> | The Information Center for Government<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam05.safelinks.protection.outlook.com_-3Furl-3Dhttp-253A-252F-252Flibrary.alaska.gov-252Fis-252F-26data-3D02-257C01-257Cmark.custer-2540yale.edu-257C9995d0a848f049d8428408d6d8caad6c-257Cdd8cbebb21394df8b4114e3e87abeb5c-257C0-257C0-257C636934762377854261-26sdata-3D-252B8QyAazSkUS7T-252BG0eDc1b4Pt1Pjyvc9TtrJU1hwgOHA-253D-26reserved-3D0&d=DwMF-g&c=teXCf5DW4bHgLDM-H5_GmQ&r=zpyNM8XmubIcMD3TDrS5VNZH6ddxfi9PcHMl6Maf5tU&m=ypDcUz93C--DgEM5EiLJzp5WNQ4VdCI9iXYkydAC0Wo&s=iQeuWYEjh9DST_50Tz82_uIp_SEua7NHmbNdWYIPBWQ&e=>

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