[Archivesspace_Users_Group] Empty space within a box

[Olivia S Solis]

Also slight correction to my response above. We know the folders in a box
and which collections they belong to. We don't know how wide they are or in
which orientation in the box they are going.

On Wed, Feb 27, 2019 at 3:50 PM Olivia S Solis <livsolis at utexas.edu> wrote:

> Thanks for your input, Jordon! That totally makes sense, and in a universe
> where I explained myself clearly, that would be a perfect solution.
> Sometimes we put lots of stuff in the same box for certain
> restrictions-related reasons. We've got a lot of born-digital stuff or
> privacy-restricted material that comprises part of a larger collection
> housed in other boxes. We're not sure how wide all the expandable folders
> in a box are, or which collections they come from. And we don't have the
> time to measure. But we do know there are 3 or 4 inches of space in this
> box. Can we document this in any way at the box (not archival object) level?
>
> On Wed, Feb 27, 2019 at 3:36 PM Jordon Steele <jsteele at jhu.edu> wrote:
>
>> Hi Olivia,
>>
>>
>>
>> Sounds like what you might be looking for is a way for ASpace to
>> calculate for you space left in a box? If so, here’s a thought:
>>
>>
>>
>> ·         For each collection stored in one box, measure its extent as
>> cubic feet and record in ASpace
>>
>> ·         Obviously, record the volume of the main box in which these
>> folders are stored, as container profiles, too. Record this volume as cubic
>> feet.
>>
>> ·         Run a report on the number of folders in a box, calculate the
>> total extent of those folders.
>>
>> ·         Subtract from the total volume of the container that they’re
>> in.
>>
>>
>>
>> The difference should give you a number of how much space is left.
>>
>>
>>
>> Best,
>>
>>
>>
>> Jordon
>>
>>
>>
>> Jordon Steele
>>
>> Hodson Curator of the University Archives
>>
>> Sheridan Libraries
>>
>> Johns Hopkins University
>>
>> 3400 N Charles St
>>
>> Baltimore, MD 21218
>>
>> jsteele at jhu.edu
>>
>> 410-516-5493
>>
>> he/him/his
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
>> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Olivia
>> S Solis
>> *Sent:* Wednesday, February 27, 2019 3:46 PM
>> *To:* Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* [Archivesspace_Users_Group] Empty space within a box
>>
>>
>>
>> Hello all,
>>
>>
>>
>> We've been wondering if we are alone in this struggle. So we are a
>> space-deficient archives. Our stacks are boxed to the brim and processors
>> hunt for on-site space voraciously, particularly for collections that are
>> just a few inches in extent. For this reason, we have a column in our
>> spreadsheet shelf lists — which we're trying to wean off of now that we are
>> increasingly utilizing the container management functionality of ASpace —
>> that includes inches left in a box. There are some boxes that house 20 or
>> so different small collections, so documenting this information at the
>> archival object level seems, to put it mildly, inefficient.
>>
>>
>>
>> Does anyone else have this problem? If so, have you found a way to
>> address it in ASpace?
>>
>>
>>
>> Thanks,
>>
>> Olivia
>>
>>
>>
>> --
>>
>> Olivia Solis, MSIS
>>
>> Metadata Coordinator
>>
>> Dolph Briscoe Center for American History
>>
>> The University of Texas at Austin
>>
>> 2300 Red River St. Stop D1100
>>
>> Austin TX, 78712-1426
>>
>> (512) 232-8013
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>
>
> --
> Olivia Solis, MSIS
> Metadata Coordinator
> Dolph Briscoe Center for American History
> The University of Texas at Austin
> 2300 Red River St. Stop D1100
> Austin TX, 78712-1426
> (512) 232-8013
>


-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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