[Archivesspace_Users_Group] Empty space within a box

[Olivia S Solis]

Thanks for your input, Jordon! That totally makes sense, and in a universe
where I explained myself clearly, that would be a perfect solution.
Sometimes we put lots of stuff in the same box for certain
restrictions-related reasons. We've got a lot of born-digital stuff or
privacy-restricted material that comprises part of a larger collection
housed in other boxes. We're not sure how wide all the expandable folders
in a box are, or which collections they come from. And we don't have the
time to measure. But we do know there are 3 or 4 inches of space in this
box. Can we document this in any way at the box (not archival object) level?

On Wed, Feb 27, 2019 at 3:36 PM Jordon Steele <jsteele at jhu.edu> wrote:

> Hi Olivia,
>
>
>
> Sounds like what you might be looking for is a way for ASpace to calculate
> for you space left in a box? If so, here’s a thought:
>
>
>
> ·         For each collection stored in one box, measure its extent as
> cubic feet and record in ASpace
>
> ·         Obviously, record the volume of the main box in which these
> folders are stored, as container profiles, too. Record this volume as cubic
> feet.
>
> ·         Run a report on the number of folders in a box, calculate the
> total extent of those folders.
>
> ·         Subtract from the total volume of the container that they’re in.
>
>
>
> The difference should give you a number of how much space is left.
>
>
>
> Best,
>
>
>
> Jordon
>
>
>
> Jordon Steele
>
> Hodson Curator of the University Archives
>
> Sheridan Libraries
>
> Johns Hopkins University
>
> 3400 N Charles St
>
> Baltimore, MD 21218
>
> jsteele at jhu.edu
>
> 410-516-5493
>
> he/him/his
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Olivia
> S Solis
> *Sent:* Wednesday, February 27, 2019 3:46 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] Empty space within a box
>
>
>
> Hello all,
>
>
>
> We've been wondering if we are alone in this struggle. So we are a
> space-deficient archives. Our stacks are boxed to the brim and processors
> hunt for on-site space voraciously, particularly for collections that are
> just a few inches in extent. For this reason, we have a column in our
> spreadsheet shelf lists — which we're trying to wean off of now that we are
> increasingly utilizing the container management functionality of ASpace —
> that includes inches left in a box. There are some boxes that house 20 or
> so different small collections, so documenting this information at the
> archival object level seems, to put it mildly, inefficient.
>
>
>
> Does anyone else have this problem? If so, have you found a way to address
> it in ASpace?
>
>
>
> Thanks,
>
> Olivia
>
>
>
> --
>
> Olivia Solis, MSIS
>
> Metadata Coordinator
>
> Dolph Briscoe Center for American History
>
> The University of Texas at Austin
>
> 2300 Red River St. Stop D1100
>
> Austin TX, 78712-1426
>
> (512) 232-8013
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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