[Archivesspace_Users_Group] Empty space within a box

Jordon Steele jsteele at jhu.edu
Wed Feb 27 16:36:44 EST 2019

Hi Olivia,

Sounds like what you might be looking for is a way for ASpace to calculate for you space left in a box? If so, here’s a thought:

·         For each collection stored in one box, measure its extent as cubic feet and record in ASpace

·         Obviously, record the volume of the main box in which these folders are stored, as container profiles, too. Record this volume as cubic feet.

·         Run a report on the number of folders in a box, calculate the total extent of those folders.

·         Subtract from the total volume of the container that they’re in.

The difference should give you a number of how much space is left.



Jordon Steele
Hodson Curator of the University Archives
Sheridan Libraries
Johns Hopkins University
3400 N Charles St
Baltimore, MD 21218
jsteele at jhu.edu<mailto:jsteele at jhu.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Olivia S Solis
Sent: Wednesday, February 27, 2019 3:46 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Empty space within a box

Hello all,

We've been wondering if we are alone in this struggle. So we are a space-deficient archives. Our stacks are boxed to the brim and processors hunt for on-site space voraciously, particularly for collections that are just a few inches in extent. For this reason, we have a column in our spreadsheet shelf lists — which we're trying to wean off of now that we are increasingly utilizing the container management functionality of ASpace — that includes inches left in a box. There are some boxes that house 20 or so different small collections, so documenting this information at the archival object level seems, to put it mildly, inefficient.

Does anyone else have this problem? If so, have you found a way to address it in ASpace?


Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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