[Archivesspace_Users_Group] Top Containers for volumes

Kottman, Miloche mkottman at ku.edu
Wed Feb 13 13:37:28 EST 2019

I would prefer whatever enumeration had been used to label the pieces to avoid confusion for the patron.  For example, if the pieces are labeled v. 1-10 but your finding aid has series 1, v. 1-5 and series 2, v. 1-5, the patron is likely to be confused if they ask for series 2, v. 1 and get volume 6 when it's paged.

If there's no label and/or you get to re-label, I recommend using the Arrangement note to explain that there are two series with 5 volumes each, e.g.
Series 1, vol. 1-5 shelved as v. 1-5
Series 2, vol. 1-5 shelved as v. 6-10

Then do top containers as v. 1-10

This is similar to what we do in the catalog for serials and monographs, i.e. a summary holdings statement followed by actual item records/barcodes for which volumes the library holds.

--Miloche Kottman
University of Kansas Libraries

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Hilton, Adrien
Sent: Wednesday, February 13, 2019 8:53 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Top Containers for volumes


I'm in the process of retrospectively adding top containers to all of our 800,000+ archival objects. A large number of our collections are in volume format, housed on shelves as is, not in boxes. I'm wondering how folks are handling these types of "containers" in AS.

Just for an example, the Jared Sparks papers consists of 10 individual volumes, which if these were boxes, of course would be Boxes 1-10. However, the material is a two part series, each consisting of 5 volumes each and referred to on spines as volumes 1-5 (1st series) and another volumes 1-5 (2nd series). I'm disinclined to give them top containers Volumes 1-10 and I don't want to have two Volume 1 Top Containers in the same collection. Any advise on how to make this clear to users and manageable on the back end?

Thanks in advance,
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