[Archivesspace_Users_Group] Top Containers for volumes

Belair, Andrea belaira at union.edu
Wed Feb 13 11:24:50 EST 2019

Can they be identified as children/grandchildren under the instance field
in the resource as archival objects?  I would be interested in hearing
feedback regarding this as well.

On Wed, Feb 13, 2019 at 9:53 AM Hilton, Adrien <adrien_hilton at harvard.edu>

> Hi,
> I’m in the process of retrospectively adding top containers to all of our
> 800,000+ archival objects. A large number of our collections are in volume
> format, housed on shelves as is, not in boxes. I’m wondering how folks are
> handling these types of “containers” in AS.
> Just for an example, the Jared Sparks papers consists of 10 individual
> volumes, which if these were boxes, of course would be Boxes 1-10. However,
> the material is a two part series, each consisting of 5 volumes each and
> referred to on spines as volumes 1-5 (1st series) and another volumes 1-5
> (2nd series). I’m disinclined to give them top containers Volumes 1-10
> and I don’t want to have two Volume 1 Top Containers in the same
> collection. Any advise on how to make this clear to users and manageable on
> the back end?
> Thanks in advance,
> Adrien
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Andrea Belair
Archives and Special Collections Librarian
Schaffer Library
Union College
807 Union Street
Schenectady, NY 12308
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