[Archivesspace_Users_Group] collection info appearing in child entries once published

[David Obermayer]

Mark,
Thanks for this information. It was what I was looking for.

David Obermayer
he/him/his
University Archivist
Forsyth Library, Fort Hays State University
600 Park St. Hays, KS. 67601
Phone: 785-628-5282
E-mail: deobermayer at fhsu.edu

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Custer, Mark
Sent: Thursday, October 18, 2018 1:21 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] collection info appearing in child entries once published

David,

This is the result of some new inheritance features that have been added to the public interface (and its index).  Here's a bit more info:

https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/103209762/Public+Interface+Documentation+for+staff#PublicInterfaceDocumentation(forstaff)-ArchivalInheritance

At Yale, we wound up modifying those options a bit before we launched our interface.  Our primary change was removing the scope and contents from inheritance.  Here's what that section of our config.rb file looks like, in case it's helpful:  https://gist.github.com/fordmadox/6f91ee378ae9d8a471bb8720fd6f2bd9

So, if you change your settings in the config file, you'll need to re-index those PUI records, but the changes should take affect after that's done.

All my best,

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of David Obermayer
Sent: Thursday, 18 October, 2018 2:09 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published

I am hoping there's an easy fix for this and it's just my inexperience with ArchivesSpace causing the problems. We just go ArchivesSpace up and running here and I am starting to impute finding aids. I am finding though that when I publish a collection the Scope and Contents along with Conditions Governing Access and Extent for the overarching collection show up duplicated onto in every child record for that collection. It's not wrong per-say it's just a lot of duplicated information I wish wasn't there. Does anyone know what I need to do so this don't happen?

Thanks,
David.


David Obermayer
he/him/his
University Archivist
Forsyth Library, Fort Hays State University
600 Park St. Hays, KS. 67601
Phone: 785-628-5282
E-mail: deobermayer at fhsu.edu<mailto:deobermayer at fhsu.edu>

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