[Archivesspace_Users_Group] collection info appearing in child entries once published

Tang, Lydia ltang5 at lib.msu.edu
Thu Oct 18 14:50:53 EDT 2018

Thanks for sharing this, Mark.  I agree that this particular inheritance can seem a little busy/confusing for our researchers.
From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of "Custer, Mark" <mark.custer at yale.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Thursday, October 18, 2018 at 2:21 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] collection info appearing in child entries once published


This is the result of some new inheritance features that have been added to the public interface (and its index).  Here’s a bit more info:


At Yale, we wound up modifying those options a bit before we launched our interface.  Our primary change was removing the scope and contents from inheritance.  Here’s what that section of our config.rb file looks like, in case it’s helpful:  https://gist.github.com/fordmadox/6f91ee378ae9d8a471bb8720fd6f2bd9<https://urldefense.proofpoint.com/v2/url?u=https-3A__gist.github.com_fordmadox_6f91ee378ae9d8a471bb8720fd6f2bd9&d=DwMFAg&c=nE__W8dFE-shTxStwXtp0A&r=lG1-HSCEGsZJf-_mV6BDLh4PvkC3fOv47rKbM_dbh1g&m=8SoNh7JMfmPGhKIo92gUrfqFm0rqHTqzSrC-JLk7Ifc&s=rxSAz45yI6KcoYBaI68g4vh9ndOm7BpAOJw2XsWzKOk&e=>

So, if you change your settings in the config file, you’ll need to re-index those PUI records, but the changes should take affect after that’s done.

All my best,


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of David Obermayer
Sent: Thursday, 18 October, 2018 2:09 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] collection info appearing in child entries once published

I am hoping there’s an easy fix for this and it’s just my inexperience with ArchivesSpace causing the problems. We just go ArchivesSpace up and running here and I am starting to impute finding aids. I am finding though that when I publish a collection the Scope and Contents along with Conditions Governing Access and Extent for the overarching collection show up duplicated onto in every child record for that collection. It’s not wrong per-say it’s just a lot of duplicated information I wish wasn’t there. Does anyone know what I need to do so this don’t happen?


David Obermayer
University Archivist
Forsyth Library, Fort Hays State University
600 Park St. Hays, KS. 67601
Phone: 785-628-5282
E-mail: deobermayer at fhsu.edu<mailto:deobermayer at fhsu.edu>

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