[Archivesspace_Users_Group] Specifying Physical Location in Resource Records

Joan Curbow CurbowJ at bvu.edu
Thu Dec 6 15:27:28 EST 2018


When you create an "Instance" you choose a top container, AND additionally, have the option of specifying a location. Of course, the top containers must already have been "made" and the same goes for locations.

This process is not that intuitive (at least, not to me), and if you don't scroll down AFTER you link your top container, you are likely to miss the option for linking to a location. In other words, the user experience could be better by redesigning how this displays. In a perfect world, if you tried to leave the instance, a pop-up dialog box would remind you/offer you the option of linking to a location.

I will also say that if you are using locations and "forget" to do so when you are creating your instance with the top container, it is a pain to go back and fix the location. It can be done, but it always takes me a while to remember how to do it.

This process could be made better, for sure.


Joan Curbow
Reference Librarian and Archivist
Buena Vista University Library
Buena Vista University
610 West Fourth Street
Storm Lake, Iowa  50588
curbowj at bvu.edu

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dan Kammer
Sent: Thursday, December 6, 2018 11:43 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Specifying Physical Location in Resource Records

Hello Everyone,

We are new to ArchivesSpace and I have a very basic question that I have not been able to find an answer to in the manual nor the screencasts:

We have created location records for our archives stacks/sections/shelves, but how do we link these location records to resource records?  We are not seeing any way to do this.  I have expected there to be a way to choose a location when creating each resource record, but does it work in a different way?

Thank you for any assistance you can provide.


Dan Kammer
Library Director
Stephens College
(573) 876-7273

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