[Archivesspace_Users_Group] ArchivesSpace Update - August 2018

[Christine Di Bella]

[ASpaceOrgHome.jpg]

August 2018 Update

Thanks to all who participated at the ArchivesSpace Annual Member Forum! We really enjoyed catching up with you and getting some real facetime with our incredible community. In an effort to get to know our community better, we are launching full speed in the effort to compile an ArchivesSpace Member Directory! Read on for more news!

Development

ArchivesSpace released v2.5.0 on August 10. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.5.0.

This release contains many program-led and community pull requests that provide feature enhancements, bug fixes, infrastructure improvements, and documentation updates. The centerpiece of this release is the refactored reports worked on by our co-op student from Georgia Tech, Sarah Morrissey.

Another especially noteworthy improvement is code contributed by Mark Triggs that reduces loading times for records in the staff interface. Our contractor Manny Rodriguez from LibraryHost continues to provide invaluable work to improve our OAI-PMH and export functionality. Other items of note include small updates to the PDF produced from the public interface and the option to use Japanese translations for the interface labels. There are also some bug fixes for the public and staff interfaces and some additional automated tests and infrastructure upgrades. The full list of bug fixes and improvements is included in the release notes.

Thanks to community members Mark Triggs, Chris Fitzpatrick, Lora Woodford, Mark Cooper, Dave Mayo, Steve Majewski, knjko, Jacob Brown, and Brian Harrington for their code contributions. We are also very appreciative of all the work our Development Prioritization sub-team, Testing sub-team, and Core Committers Group do in helping prioritize, test, and do code review for issues for this and all of our releases. A special note of gratitude goes to the Reports sub-team for all their long-standing and indefatigable work in helping us improve reports.

Our roadmap is in the process of being updated, but we expect to put out our next release in late September. The deadline for community pull requests for that release will be September 21.

ArchivesSpace Member Directory

We are thrilled to announce our latest effort to provide information on how our community is using ArchivesSpace! We are compiling an ArchivesSpace Member Directory to bring together information about our diverse ArchivesSpace member community and use of the ArchivesSpace application. We hope the compiled directory will help you identify others in similar situations or facing similar challenges to your own as well as provide a way for all of us to better engage each other for questions, ideas, and insights.

The information collected will be shared only with ArchivesSpace members. Aside from publicly available information about institutions like names and locations, information about the use of ArchivesSpace will be shared only for those who consent to have it included.

The submission form has been sent to each organization's member rep. We will circulate the directory to member organizations as soon as it is available.

Please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> if you have any questions or if your institution did not receive a link to the submission form. Our hope is to have all of our 350+ member institutions represented in the directory.

Webinars

Upcoming Webinar: ArchivesSpace Implementation Buddies, September 26, 1-1:30pm ET (10-10:30am PT)

At our Annual Member Forum, we announced our idea to facilitate an "implementation buddy" program to help connect our ArchivesSpace community members so we can work through challenges together. We shared our thoughts on how stepping up as a mentor comes with the expectations that may exceed the bandwidth that most of our extremely busy community currently may have. Our vision for "implementation buddies" aims to lift that burden of mentorship while connecting members who can help each other out in balanced harmony.

This webinar will provide a background on the ASpace Implementation Buddy program as well as a detailed overview on how you can get involved, including a walkthrough of the ArchivesSpace Member Directory form and the Implementation Buddy sign-up sheet<https://tinyurl.com/aspace-buddy>.

Formal announcement, including webinar viewing link, to follow. If you have any questions, please contact Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>. We look forward to seeing you at the webinar!

Feedback on Webinars & Ideas for the Future

We are interested in hearing your feedback on ArchivesSpace webinars -- What do you enjoy about the webinars? How can we improve them? How does the schedule work for you?  These are some of the questions we ask, as well as an opportunity to provide insight into potential themes and topics we should explore in the future.

This will be an ongoing survey. Please share your thoughts with us when you have a chance. https://tinyurl.com/aspace-webinarsurvey

Annual Member Forum in Washington D.C.

Thank you all for joining us for the Annual Member Forum in Washington DC!

  *   Presentation slides and notes: All presentation slides are up on the wiki! https://archivesspace.atlassian.net/wiki/display/ADC/ArchivesSpace+Member+Forum+2018.
  *   Recordings: Links to the recordings will be announced as soon as they are available. Special thanks to Atlas Systems for providing this service!
  *   Share your notes and photos: Did you take notes or photos during the forum? Please post them in this shared google drive folder: https://goo.gl/8UYh2N
  *   Evaluation: Whether you attended or not, please take a moment to provide your feedback and help us improve our future programs by submitting this survey: https://www.surveymonkey.com/r/K8R7BYS

[https://lh6.googleusercontent.com/TbwuS6wNBLYd8rPGkjn0jiDanBrrgmp_oGgga0n1NiNvc6gpZk9HUxRoqYWp9e0BzZr0ssNGEfur3HKadJJmC0lHMnz9fSTDfz4u36E-JWYdrgPrp4Ft0GZew9jjnMAryRT02weX]

Regional Forum updates

Planning for our next regional forum is underway. Here are some of the most relevant news, dates, and links to keep you up to date on all the activity!

Kansas City Regional Forum: Early November in Kansas City, MO

  *   We are looking for volunteers to join a working group to shape the program content for a Kansas City Regional Forum to be tentatively held in early November. Response requested by September 14. Email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.
  *   Exact date and location will be determined shortly. We plan to hold the regional forum in near vicinity (date and location) of the Kansas City Area Archivists Fall Symposium<http://www.kcarchivists.org/kcaa/index.php/meetings/>, which is also to be determined at the moment.

If you have any questions (or ideas) related to the regional forums, feel free to email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.

The regional forums are opportunities for our diverse ArchivesSpace members to meet up more locally to share and learn from each other through workshops, focused discussion sessions, and presentations. We look forward to having the content shaped by our community.

New Stories on the Blog

In All About Community (http://archivesspace.org/category/all-about-community<http://archivesspace.org/archives/category/all-about-community>), Brittany Newberry (Processing Archivist, Archives Research Center at Atlanta University Center Robert W. Woodruff Library) introduces the Testing sub-team and the work they do before an updated version release can be made available for public use. This is a continuation of a series looking into the various sub-teams of the Technical Advisory Council and User Advisory Council to provide insight into the variety of activities and initiatives undertaken by these groups.

In User Insights (http://archivesspace.org/archives/category/user-insights), Kelly Spring (Access Archivist, East Carolina University) launches a series of posts that will provide insight into the migration process at ECU. Follow along throughout their two-year journey!

We would love to include your ArchivesSpace stories on the blog! If you would like to contribute, please email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.

Membership Update

We are excited to welcome our newest members to our community! Our new members since July 31 include:

  *   Illinois Wesleyan University (Bloomington, IN)
  *   International Institute of Social History (Amsterdam, Netherlands)
  *   National Agricultural Library (Beltsville, MD)
  *   North Dakota State University (Fargo, ND)
  *   San Francisco Museum of Modern Art (San Francisco, CA)
  *   University of Illinois Springfield (Springfield, IL)
  *   Wilkes University (Wilkes-Barre, PA)

As of August 31, we have 359 General members, 19 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.

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ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Tools Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.
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