[Archivesspace_Users_Group] Lingo Cheat Sheet?

[Olivia S Solis]

Thank you all for this feedback! Yes, the data model will probably take
getting used to, and I can see how some kind of visualization would be
useful. As staff has come on board to help with the ASpace implementation,
I have often included some version of this
<https://docs.google.com/presentation/d/1RYa-fhHmWQFyPKvlDXfQcWE8TcbuENtUCcCWHlqiUk0/edit?usp=sharing>
in
very high level overviews of the system. I need to add Archival Objects and
Instances. And yes, "Instance" took me some getting used to as well. If I
had more time, I would try to do more screen shots like the second slide in
the link I'm sharing for more visual learners (such as myself).

I certainly welcome any documentation sharing and when ours in in better
shape be happy to do the same!

On Mon, Apr 9, 2018 at 11:13 AM, Joan Curbow <CurbowJ at bvu.edu> wrote:

> Hi Olivia,
>
>
>
> I have struggled with “Instance” and have to refer to my cheat note
> occasionally: “Manifestation of intellectual content” – meaning it could be
> physical or digital, so this is where containers enter (for physical
> objects) and also description about format. I’m not handling digital
> objects at this point, either.
>
>
>
> The conceptual model takes getting used to in the beginning, but as
> someone else pointed out, once the concepts are more clear, the terminology
> should be less of a “thing.” The other nice thing is that one can mouse
> over labels in Aspace and the application often provides helpful additional
> information about the term.
>
>
>
> Sincerely,
>
>
>
> *Joan Curbow*
>
> Reference Librarian and Archivist
>
> Buena Vista University Library
>
> Buena Vista University
>
> 610 West Fourth Street
>
> Storm Lake, Iowa  50588
>
> 712.749.2094
>
> www.library.bvu.edu​​
>
>
>
>
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Olivia
> S Solis
> *Sent:* Friday, April 06, 2018 4:04 PM
> *To:* Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] Lingo Cheat Sheet?
>
>
>
> Hi all,
>
>
>
> I always seem to post on Friday afternoons.
>
>
>
> Throwing this out to the group because training is of immediate and scary
> concern. One of the things that I am acutely aware of is that our staff is
> going to have to get used to new terminology and fast to be able to use
> ASpace. Lingo is going to be a big barrier to access.
>
>
>
> What have been some of your conceptual/terminology roadblocks in terms of
> staff training?
>
>
>
> Things I know I will have to explain as new terminology/conceptual
> reframing are included as headers below. I'm laying my work bare here, but
> I'm thinking that the crowdsourcing could be useful here. We've got people
> at varied levels of technical proficiency. I was thinking of an informal
> cheat sheet.
>
>
>
> Did you make a cheat sheet for ASpace lingo for staff training? Am I not
> including some conceptual leaps here? Did you have ASpace terminology you
> had to explain in multiple ways?
>
>
>
> Thanks,
>
> Olivia
>
>
> Agent Record
>
> A record type for a person, family, corporation, or software. A major
> record type in ASpace that can link to Accession Records, Resource Records,
> Archival Object Records, and Event Records in various roles, most often as
> subjects and creators. Every distinct agent has one and only one record.
> Archival Object Record
>
> [NOTE we're not using ASpace for digital objects]
>
> A record type for an item in an inventory. If are familiar with EAD, this
> corresponds to a <c##> level. If not, think of this as a tabbed level of an
> inventory.
> Child
>
> ArchivesSpace thinks of hierarchical relationships as "parent"/"child". A
> parent could be the <c01> to a child <c02>, though ASpace would never frame
> it in terms of specific numbered component levels. A parent could also be
> the box that a child reel/folder/box within the parent box
> Classifications Container Profile
>
> Basically, the type and dimensions of a container. Container profiles are
> consecutively numbered by type. For a description of container types see
> [this link]. For specs/pictures of different container types, see [this
> link].
> Event Record
>
> In DBCAH's implementation, Event Records document specific steps taken in
> archival processing, most comprehensively in Accession Records (e.g. Deeds
> of Gift sent or received). Event Records are bound to specific dates.
> Instance Indicator Location Profile Note (resources) Parent Resource
> Record
>
> Essentially a finding aid plus some additional collection management
> information.
>
>
> Space Calculator
>
>
>
>
>
> --
>
> Olivia Solis, MSIS
>
> Metadata Coordinator
>
> Dolph Briscoe Center for American History
>
> The University of Texas at Austin
>
> 2300 Red River St. Stop D1100
>
> Austin TX, 78712-1426
>
> (512) 232-8013
>
> _______________________________________________
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> Archivesspace_Users_Group at lyralists.lyrasis.org
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>
>


-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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