<div dir="ltr">Thank you all for this feedback! Yes, the data model will probably take getting used to, and I can see how some kind of visualization would be useful. As staff has come on board to help with the ASpace implementation, I have often included some version of <a href="https://docs.google.com/presentation/d/1RYa-fhHmWQFyPKvlDXfQcWE8TcbuENtUCcCWHlqiUk0/edit?usp=sharing">this</a> in very high level overviews of the system. I need to add Archival Objects and Instances. And yes, "Instance" took me some getting used to as well. If I had more time, I would try to do more screen shots like the second slide in the link I'm sharing for more visual learners (such as myself).<div><br></div><div>I certainly welcome any documentation sharing and when ours in in better shape be happy to do the same!</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Mon, Apr 9, 2018 at 11:13 AM, Joan Curbow <span dir="ltr"><<a href="mailto:CurbowJ@bvu.edu" target="_blank">CurbowJ@bvu.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal">Hi Olivia,<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">I have struggled with “Instance” and have to refer to my cheat note occasionally: “Manifestation of intellectual content” – meaning it could be physical or digital, so this is where containers enter (for physical objects) and also description
about format. I’m not handling digital objects at this point, either.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">The conceptual model takes getting used to in the beginning, but as someone else pointed out, once the concepts are more clear, the terminology should be less of a “thing.” The other nice thing is that one can mouse over labels in Aspace
and the application often provides helpful additional information about the term.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Sincerely,<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#002244">Joan Curbow</span></b><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#90a4b7">Reference Librarian and Archivist</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#90a4b7">Buena Vista University Library<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#90a4b7">Buena Vista University<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#90a4b7">610 West Fourth Street<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#90a4b7">Storm Lake, Iowa 50588</span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#90a4b7">712.749.2094<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif;color:#90a4b7"><a href="http://www.library.bvu.edu" target="_blank">www.library.bvu.edu</a></span><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal"><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-<wbr>bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_<wbr>group-bounces@lyralists.<wbr>lyrasis.org</a>]
<b>On Behalf Of </b>Olivia S Solis<br>
<b>Sent:</b> Friday, April 06, 2018 4:04 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@<wbr>lyralists.lyrasis.org</a>><br>
<b>Subject:</b> [Archivesspace_Users_Group] Lingo Cheat Sheet?<u></u><u></u></p><div><div class="h5">
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Hi all,<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">I always seem to post on Friday afternoons.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Throwing this out to the group because training is of immediate and scary concern. One of the things that I am acutely aware of is that our staff is going to have to get used to new terminology and fast to be able to use ASpace. Lingo is
going to be a big barrier to access.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">What have been some of your conceptual/terminology roadblocks in terms of staff training?<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Things I know I will have to explain as new terminology/conceptual reframing are included as headers below. I'm laying my work bare here, but I'm thinking that the crowdsourcing could be useful here. We've got people at varied levels of
technical proficiency. I was thinking of an informal cheat sheet.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Did you make a cheat sheet for ASpace lingo for staff training? Am I not including some conceptual leaps here? Did you have ASpace terminology you had to explain in multiple ways?<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Thanks,<u></u><u></u></p>
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<p class="MsoNormal">Olivia<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Agent Record</span><u></u><u></u></h3>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">A record type for a person, family, corporation, or software. A major record type in ASpace that can link to Accession Records, Resource Records, Archival Object
Records, and Event Records in various roles, most often as subjects and creators. Every distinct agent has one and only one record.</span><u></u><u></u></p>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Archival Object Record</span><u></u><u></u></h3>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">[NOTE we're not using ASpace for digital objects]</span><u></u><u></u></p>
<p class="MsoNormal">A record type for an item in an inventory. If are familiar with EAD, this corresponds to a <c##> level. If not, think of this as a tabbed level of an inventory.
<u></u><u></u></p>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Child</span><u></u><u></u></h3>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">ArchivesSpace thinks of hierarchical relationships as "parent"/"child". A parent could be the <c01> to a child <c02>, though ASpace would never frame it in
terms of specific numbered component levels. A parent could also be the box that a child reel/folder/box within the parent box</span><u></u><u></u></p>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Classifications</span><u></u><u></u></h3>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Container Profile</span><u></u><u></u></h3>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Basically, the type and dimensions of a container. Container profiles are consecutively numbered by type. For a description of container types see [this link].
For specs/pictures of different container types, see [this link].</span><u></u><u></u></p>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Event Record</span><u></u><u></u></h3>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">In DBCAH's implementation, Event Records document specific steps taken in archival processing, most comprehensively in Accession Records (e.g. Deeds of Gift
sent or received). Event Records are bound to specific dates.</span><u></u><u></u></p>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Instance</span><u></u><u></u></h3>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Indicator</span><u></u><u></u></h3>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Location Profile</span><u></u><u></u></h3>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Note (resources)</span><u></u><u></u></h3>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Parent</span><u></u><u></u></h3>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Resource Record</span><u></u><u></u></h3>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"Arial",sans-serif;color:black">Essentially a finding aid plus some additional collection management information.</span><u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<h3 style="margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;font-family:"Arial",sans-serif;color:#3c78d8">Space Calculator</span><u></u><u></u></h3>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">-- <u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Olivia Solis, MSIS</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Metadata Coordinator</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Dolph Briscoe Center for American History</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">The University of Texas at Austin</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">2300 Red River St. Stop D1100</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Austin TX, 78712-1426</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">(512) 232-8013</span><span style="font-size:9.5pt;color:#888888"><u></u><u></u></span></p>
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<br>______________________________<wbr>_________________<br>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:12.8px"><font color="#000000">Olivia Solis, MSIS</font></div><div style="font-size:12.8px"><font color="#000000">Metadata Coordinator</font></div><div style="font-size:12.8px"><font color="#000000">Dolph Briscoe Center for American History</font></div><div style="font-size:12.8px"><font color="#000000">The University of Texas at Austin</font></div><div style="font-size:12.8px"><font color="#000000">2300 Red River St. Stop D1100</font></div><div style="font-size:12.8px"><font color="#000000">Austin TX, 78712-1426</font></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="color:rgb(0,0,0);font-size:12.8px">(512) 232-8013</span></div></div></div></div></div></div></div>
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