[Archivesspace_Users_Group] Lingo Cheat Sheet?

Christie Peterson cpeterson at smith.edu
Sun Apr 8 15:36:06 EDT 2018

Hi Olivia,

As we've brought staff on board with ASpace over the past eight months or
so, I've found that the biggest barrier hasn't been the lingo, per se, but
the underlying data model. I don't have any materials on hand to share, but
I've drawn out basic entity-relationship models for Resources, Accessions,
Archival Objects, Instances, and Agents on white boards more times than I
could count. Once people understand how these different record types work
together, the names seem to be less of an issue.

Best wishes,


On Fri, Apr 6, 2018 at 5:03 PM, Olivia S Solis <livsolis at utexas.edu> wrote:

> Hi all,
> I always seem to post on Friday afternoons.
> Throwing this out to the group because training is of immediate and scary
> concern. One of the things that I am acutely aware of is that our staff is
> going to have to get used to new terminology and fast to be able to use
> ASpace. Lingo is going to be a big barrier to access.
> What have been some of your conceptual/terminology roadblocks in terms of
> staff training?
> Things I know I will have to explain as new terminology/conceptual
> reframing are included as headers below. I'm laying my work bare here, but
> I'm thinking that the crowdsourcing could be useful here. We've got people
> at varied levels of technical proficiency. I was thinking of an informal
> cheat sheet.
> Did you make a cheat sheet for ASpace lingo for staff training? Am I not
> including some conceptual leaps here? Did you have ASpace terminology you
> had to explain in multiple ways?
> Thanks,
> Olivia
> *Agent RecordA record type for a person, family, corporation, or software.
> A major record type in ASpace that can link to Accession Records, Resource
> Records, Archival Object Records, and Event Records in various roles, most
> often as subjects and creators. Every distinct agent has one and only one
> record.Archival Object Record[NOTE we're not using ASpace for digital
> objects]A record type for an item in an inventory. If are familiar with
> EAD, this corresponds to a <c##> level. If not, think of this as a tabbed
> level of an inventory. ChildArchivesSpace thinks of hierarchical
> relationships as "parent"/"child". A parent could be the <c01> to a child
> <c02>, though ASpace would never frame it in terms of specific numbered
> component levels. A parent could also be the box that a child
> reel/folder/box within the parent boxClassificationsContainer
> ProfileBasically, the type and dimensions of a container. Container
> profiles are consecutively numbered by type. For a description of container
> types see [this link]. For specs/pictures of different container types, see
> [this link].Event RecordIn DBCAH's implementation, Event Records document
> specific steps taken in archival processing, most comprehensively in
> Accession Records (e.g. Deeds of Gift sent or received). Event Records are
> bound to specific dates.InstanceIndicatorLocation ProfileNote
> (resources)ParentResource RecordEssentially a finding aid plus some
> additional collection management information.Space Calculator*
> --
> Olivia Solis, MSIS
> Metadata Coordinator
> Dolph Briscoe Center for American History
> The University of Texas at Austin
> 2300 Red River St. Stop D1100
> Austin TX, 78712-1426
> (512) 232-8013
> _______________________________________________
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> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

Christie S. Peterson
Manager of Technical Services for Special Collections
Smith College

cpeterson at smith.edu

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