<div dir="ltr">Hi Olivia,<div><br></div><div>As we've brought staff on board with ASpace over the past eight months or so, I've found that the biggest barrier hasn't been the lingo, per se, but the underlying data model. I don't have any materials on hand to share, but I've drawn out basic entity-relationship models for Resources, Accessions, Archival Objects, Instances, and Agents on white boards more times than I could count. Once people understand how these different record types work together, the names seem to be less of an issue.</div><div><br></div><div>Best wishes,</div><div><br></div><div>Christie</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Apr 6, 2018 at 5:03 PM, Olivia S Solis <span dir="ltr"><<a href="mailto:livsolis@utexas.edu" target="_blank">livsolis@utexas.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>Hi all,</div><div><br></div><div>I always seem to post on Friday afternoons.</div><div><br></div>Throwing this out to the group because training is of immediate and scary concern. One of the things that I am acutely aware of is that our staff is going to have to get used to new terminology and fast to be able to use ASpace. Lingo is going to be a big barrier to access.<div><br></div><div>What have been some of your conceptual/terminology roadblocks in terms of staff training?</div><div><br></div><div>Things I know I will have to explain as new terminology/conceptual reframing are included as headers below. I'm laying my work bare here, but I'm thinking that the crowdsourcing could be useful here. We've got people at varied levels of technical proficiency. I was thinking of an informal cheat sheet.</div><div><br></div><div>Did you make a cheat sheet for ASpace lingo for staff training? Am I not including some conceptual leaps here? Did you have ASpace terminology you had to explain in multiple ways?</div><div><br></div><div>Thanks,</div><div>Olivia</div><div><br></div><div><b style="font-weight:normal" id="m_-4882164818166189783gmail-docs-internal-guid-4cd577f6-9cba-24b4-06f5-64ad97d8ea87"><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Agent Record</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">A record type for a person, family, corporation, or software. A major record type in ASpace that can link to Accession Records, Resource Records, Archival Object Records, and Event Records in various roles, most often as subjects and creators. Every distinct agent has one and only one record.</span></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Archival Object Record</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap"><b id="m_-4882164818166189783gmail-docs-internal-guid-4cd577f6-9cba-24b4-06f5-64ad97d8ea87" style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:small;font-style:normal;font-variant-ligatures:normal;font-variant-caps:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;font-weight:normal"></b></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><b id="m_-4882164818166189783gmail-docs-internal-guid-4cd577f6-9cba-24b4-06f5-64ad97d8ea87" style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:small;font-style:normal;font-variant-ligatures:normal;font-variant-caps:normal;letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;font-weight:normal"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">[NOTE we're not using ASpace for digital objects]</span></b></p>A record type for an item in an inventory. If are familiar with EAD, this corresponds to a <c##> level. If not, think of this as a tabbed level of an inventory. <p></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Child</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">ArchivesSpace thinks of hierarchical relationships as "parent"/"child". A parent could be the <c01> to a child <c02>, though ASpace would never frame it in terms of specific numbered component levels. A parent could also be the box that a child reel/folder/box within the parent box</span></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Classifications</span></h3><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Container Profile</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Basically, the type and dimensions of a container. Container profiles are consecutively numbered by type. For a description of container types see [this link]. For specs/pictures of different container types, see [this link].</span></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Event Record</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">In DBCAH's implementation, Event Records document specific steps taken in archival processing, most comprehensively in Accession Records (e.g. Deeds of Gift sent or received). Event Records are bound to specific dates.</span></p><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Instance</span></h3><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Indicator</span></h3><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Location Profile</span></h3><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Note (resources)</span></h3><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Parent</span></h3><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Resource Record</span></h3><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:400;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Essentially a finding aid plus some additional collection management information.</span></p><br><h3 dir="ltr" style="line-height:1.38;margin-top:16pt;margin-bottom:4pt"><span style="font-size:14pt;font-family:Arial;color:rgb(60,120,216);background-color:transparent;font-weight:700;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;white-space:pre-wrap">Space Calculator</span></h3><span class="HOEnZb"><font color="#888888"><br></font></span></b><span class="HOEnZb"><font color="#888888"><br clear="all"><div><br></div>-- <br><div class="m_-4882164818166189783gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:12.8px"><font color="#000000">Olivia Solis, MSIS</font></div><div style="font-size:12.8px"><font color="#000000">Metadata Coordinator</font></div><div style="font-size:12.8px"><font color="#000000">Dolph Briscoe Center for American History</font></div><div style="font-size:12.8px"><font color="#000000">The University of Texas at Austin</font></div><div style="font-size:12.8px"><font color="#000000">2300 Red River St. Stop D1100</font></div><div style="font-size:12.8px"><font color="#000000">Austin TX, 78712-1426</font></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="color:rgb(0,0,0);font-size:12.8px">(512) 232-8013</span></div></div></div></div></div></div></div>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><span style="font-family:monospace,monospace;font-size:large">Christie S. Peterson</span><br></div><div dir="ltr"><div>Manager of Technical Services for Special Collections</div><div>Smith College</div><div><br></div><div><a href="mailto:cpeterson@smith.edu" target="_blank">cpeterson@smith.edu</a></div><div>413-585-2074</div><div><br></div><div>she/her/hers</div><div><br></div><div><br></div></div></div></div></div></div></div>
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