[Archivesspace_Users_Group] ILS and AS

Mon Nov 27 14:34:54 EST 2017

Hi Jason,

I also heartily second this idea.  We are just at the beginning stages of thinking about these exact questions here.  At Houghton we need a record in Aleph (soon to be Alma)  for invoice paying and managing offsite collections, to get a record in ASpace for accessioning/access, and have a record in OCLC/Worldcat so our holdings are represented accurately.  We are trying to determine the most streamlined workflow(s) to achieve this, and also figure out the maintenance these records in 3 different places.

While repositories needs differ somewhat, it sounds like we are all dealing with a fundamental issue, moving our metadata around in as streamlined and efficient a way possible.

All the best,
Susan

Susan C. Pyzynski
Associate Librarian of Houghton Library for Technical Services
Harvard Library
Harvard University
Cambridge MA 02138
pyzynski at fas.harvard.edu

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Shelley M. Hayreh
Sent: Monday, November 27, 2017 2:34 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] ILS and AS

Yes, I strongly second that!  Thank you Jason and all.

On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler <j at minorscience.com<mailto:j at minorscience.com>> wrote:
Great to hear so much interest and support in ILS integration. Unless anyone has any other ideas, I propose putting out an open call to the community to garner interest in forming a working group to:

  *   share information
  *   flesh out use cases
  *   define workflows
  *   and, possibly, contribute to a specification for a plugin or core enhancements, should the need arise.
Does anyone want to second this approach?

Jason Loeffler
Technology Consultant | The American Academy in Rome
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York
jason at minorscience.com<mailto:jason at minorscience.com>
(347) 405-0826<tel:(347)%20405-0826>
minorscience (Skype)

On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson <cpeterson at smith.edu<mailto:cpeterson at smith.edu>> wrote:
Hello,

My medium-range plan is that once we turn on the ASpace PUI, we'll include it in our library's main discovery layer as another area of the "bento" results layout.

However, I've been told that we need to keep producing MARC records because otherwise our collections won't get into OCLC/WorldCat. If someone has or dreams of a method that achieves this goal without the overhead of MARC record creation and maintenance, I would love to hear more.

Thanks,

Christie Peterson

On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz <shorowitz at haverford.edu<mailto:shorowitz at haverford.edu>> wrote:
Hello,

We are currently in the planning phases of a project to get all our ASpace records into our ILS; implementation will begin this winter. There has been a lot of data clean-up to make this possible; we're still trying to come up with a work-around for the fact that beyond the first author, the exporter throws everything into one 7xx field rather than separating each of them out.

This is a very important project for us, as many people are more likely to discover our collections through our ILS/discovery layer than through the ASpace site itself. I would love to see some support from the Integrations team for projects like this.

All the best,
Sarah

On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler <j at minorscience.com<mailto:j at minorscience.com>> wrote:
Hi Shelley,

This topic has been discussed recently in Integrations<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_17137746_Integrations&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=NwwIGO-3-e2VcH3i6SBDvoPxUDoBr_d41UzMRzJ-sco&e=> meetings, though, given team members current commitments, we temporarily dropped the discussion.

At the Academy's New York office, we're currently using a few custom tools to map ArchivesSpace resource component JSON to MARC bibliographic records. The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your ILS has an OAI-PMH client that may be worth exploring. Reconciling subject and named authorities between the two systems is particularly tricky. Happy to discuss this in more detail should the occasion arise.

I'm curious to know whether other institutions are grappling with this use case. If there's a critical mass of support, perhaps the Integrations team should take this matter up in the future.

Regards, Jason

Jason Loeffler
Technology Consultant | The American Academy in Rome
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York
jason at minorscience.com<mailto:jason at minorscience.com>
(347) 405-0826<tel:(347)%20405-0826>
minorscience (Skype)

On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh <sh2309 at columbia.edu<mailto:sh2309 at columbia.edu>> wrote:
Hello AS community,
I'm serving on an implementation task-force reviewing how the adoption of ArchivesSpace might change various workflows currently in place. A couple of questions have arisen that I'm hoping the AS community can speak to:

-Is anyone in the community using ArchivesSpace to populate their catalog/ILS?

-Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing the ILS?

Thank you!

Shelley
--
Shelley Hayreh
Avery Archivist
Avery Architectural and Fine Arts Library
1172 Amsterdam Avenue MC0301
New York, NY 10027
212-854-0760<tel:(212)%20854-0760>
Web:http://library.columbia.edu/indiv/avery/da.html<https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>

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--
Sarah Horowitz
Curator of Rare Books and Manuscripts
Head of Quaker & Special Collections
Haverford College Libraries
Haverford College
370 Lancaster Ave.
Haverford, PA 19041
(610) 896-2948<tel:(610)%20896-2948>
shorowitz at haverford.edu<mailto:shorowitz at haverford.edu>
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🍂
Christie S. Peterson

Head of Technical Services for Special Collections
Smith College
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pronouns: she/her/hers

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--
Shelley Hayreh
Avery Archivist
Avery Architectural and Fine Arts Library
1172 Amsterdam Avenue MC0301
New York, NY 10027
212-854-0760
Web:http://library.columbia.edu/indiv/avery/da.html<https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>

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