[Archivesspace_Users_Group] ILS and AS

Mon Nov 27 14:47:38 EST 2017

I definitely support this! We're currently trying to figure out a way to
translate the exported MARCXML from v. 1.5.4 for import into Aleph, and I'd
love to hear what everyone else is doing.

Caitlin
-- 
Caitlin R. Wells
Collection Services Librarian, Special Collections Library
University of Michigan, Ann Arbor 48109
P: (734) 763-7901

On Mon, Nov 27, 2017 at 2:34 PM, Pyzynski, Susan C. <
pyzynski at fas.harvard.edu> wrote:

> Hi Jason,
>
>
>
> I also heartily second this idea.  We are just at the beginning stages of
> thinking about these exact questions here.  At Houghton we need a record in
> Aleph (soon to be Alma)  for invoice paying and managing offsite
> collections, to get a record in ASpace for accessioning/access, and have a
> record in OCLC/Worldcat so our holdings are represented accurately.  We are
> trying to determine the most streamlined workflow(s) to achieve this, and
> also figure out the maintenance these records in 3 different places.
>
>
>
> While repositories needs differ somewhat, it sounds like we are all
> dealing with a fundamental issue, moving our metadata around in as
> streamlined and efficient a way possible.
>
>
>
> All the best,
>
> Susan
>
>
>
>
>
> Susan C. Pyzynski
>
> Associate Librarian of Houghton Library for Technical Services
>
> Harvard Library
>
> Harvard University
>
> Cambridge MA 02138
>
> pyzynski at fas.harvard.edu
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Shelley
> M. Hayreh
> *Sent:* Monday, November 27, 2017 2:34 PM
> *To:* Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] ILS and AS
>
>
>
> Yes, I strongly second that!  Thank you Jason and all.
>
>
>
> On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler <j at minorscience.com>
> wrote:
>
> Great to hear so much interest and support in ILS integration. Unless
> anyone has any other ideas, I propose putting out an open call to the
> community to garner interest in forming a working group to:
>
>    - share information
>    - flesh out use cases
>    - define workflows
>    - and, possibly, contribute to a specification for a plugin or core
>    enhancements, should the need arise.
>
> Does anyone want to second this approach?
>
>
>
> Jason Loeffler
>
> Technology Consultant | The American Academy in Rome
>
> Minor Science | Application Development & Metadata Strategy
>
> Brooklyn, New York
>
> jason at minorscience.com
>
> (347) 405-0826
>
> minorscience (Skype)
>
>
>
> On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson <cpeterson at smith.edu>
> wrote:
>
> Hello,
>
>
>
> My medium-range plan is that once we turn on the ASpace PUI, we'll include
> it in our library's main discovery layer as another area of the "bento"
> results layout.
>
>
>
> However, I've been told that we need to keep producing MARC records
> because otherwise our collections won't get into OCLC/WorldCat. If someone
> has or dreams of a method that achieves this goal without the overhead of
> MARC record creation and maintenance, I would love to hear more.
>
>
>
> Thanks,
>
>
>
> Christie Peterson
>
>
>
> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz <shorowitz at haverford.edu>
> wrote:
>
> Hello,
>
>
>
> We are currently in the planning phases of a project to get all our ASpace
> records into our ILS; implementation will begin this winter. There has been
> a lot of data clean-up to make this possible; we're still trying to come up
> with a work-around for the fact that beyond the first author, the exporter
> throws everything into one 7xx field rather than separating each of them
> out.
>
>
>
> This is a very important project for us, as many people are more likely to
> discover our collections through our ILS/discovery layer than through the
> ASpace site itself. I would love to see some support from the Integrations
> team for projects like this.
>
>
>
> All the best,
>
> Sarah
>
>
>
> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler <j at minorscience.com>
> wrote:
>
> Hi Shelley,
>
>
>
> This topic has been discussed recently in Integrations
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_17137746_Integrations&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=NwwIGO-3-e2VcH3i6SBDvoPxUDoBr_d41UzMRzJ-sco&e=> meetings,
> though, given team members current commitments, we temporarily dropped the
> discussion.
>
>
>
> At the Academy's New York office, we're currently using a few custom tools
> to map ArchivesSpace resource component JSON to MARC bibliographic records.
> The latest version of ArchivesSpace has an OAI-PMH MARC responder. If your
> ILS has an OAI-PMH client that may be worth exploring. Reconciling subject
> and named authorities between the two systems is particularly tricky. Happy
> to discuss this in more detail should the occasion arise.
>
>
>
> I'm curious to know whether other institutions are grappling with this use
> case. If there's a critical mass of support, perhaps the Integrations team
> should take this matter up in the future.
>
>
>
> Regards, Jason
>
>
> Jason Loeffler
>
> Technology Consultant | The American Academy in Rome
>
> Minor Science | Application Development & Metadata Strategy
>
> Brooklyn, New York
>
> jason at minorscience.com
>
> (347) 405-0826
>
> minorscience (Skype)
>
>
>
> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh <sh2309 at columbia.edu>
> wrote:
>
> Hello AS community,
>
> I'm serving on an implementation task-force reviewing how the adoption of
> ArchivesSpace might change various workflows currently in place. A couple
> of questions have arisen that I'm hoping the AS community can speak to:
>
>
>
> -Is anyone in the community using ArchivesSpace to populate their
> catalog/ILS?
>
>
>
> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
> the ILS?
>
>
>
> Thank you!
>
>
>
> Shelley
>
> --
>
> Shelley Hayreh
>
> Avery Archivist
>
> Avery Architectural and Fine Arts Library
>
> 1172 Amsterdam Avenue MC0301
>
> New York, NY 10027
>
> 212-854-0760 <(212)%20854-0760>
>
> Web:http://library.columbia.edu/indiv/avery/da.html
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>
>
>
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>
>
>
> --
>
> Sarah Horowitz
>
> Curator of Rare Books and Manuscripts
> Head of Quaker & Special Collections
>
> Haverford College Libraries
> Haverford College
>
> 370 Lancaster Ave.
>
> Haverford, PA 19041
> (610) 896-2948
>
> shorowitz at haverford.edu
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>
> --
>
> 🍂
>
> Christie S. Peterson
>
>
>
> Head of Technical Services for Special Collections
>
> Smith College
>
> Northampton, Mass.
>
> 413-585-2996 <(413)%20585-2996>
>
> cpeterson at smith.edu
>
>
>
> pronouns: she/her/hers
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>
>
>
>
> --
>
> Shelley Hayreh
>
> Avery Archivist
>
> Avery Architectural and Fine Arts Library
>
> 1172 Amsterdam Avenue MC0301
>
> New York, NY 10027
>
> 212-854-0760 <(212)%20854-0760>
>
> Web:http://library.columbia.edu/indiv/avery/da.html
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>
>
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>

-- 
Caitlin R. Wells
Collection Services Librarian, Special Collections Library
University of Michigan, Ann Arbor 48109
P: (734) 763-7901
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20171127/9ac8e999/attachment.html>