[Archivesspace_Users_Group] Another barcode question

[Craig P Savino]

Lydia,

re: 1) We have run into the same issue at NYU that some collections have
had top containers that are "Boxes 8-15" or the like. We have in those
cases deleted those top containers and then created individual ones for Box
8 through Box 15 (for example). I'm not sure it looks any less elegant than
otherwise. There are certainly occasions where there is unprocessed,
un-described, or homogeneous material across several boxes, a series, or an
entire collection where we would like to manage the individual containers
across that span. The only hard part is the time it takes to enter large
stretches as Rapid Data Entry doesn't seem to allow for quickly creating
multiple Top Container records and efficiently appending them to a single
Archival Object (whether that be a file, series, or collection)

re: 2) Do you mean that creating the location itself "Off site" requires a
barcode? That's actually not the case as I understand it. You could give
the location a classification instead. So it would be "Off site [off site]"
or "COMPANY NAME [off site]". So the Top Container has its individual
barcode and that's all, not the location.

-- 
*Craig Savino*
*Senior Processing Archivist*
*Archival Collections Management, NYU*


On Tue, May 2, 2017 at 10:36 AM, Tang, Lydia <ltang5 at mail.lib.msu.edu>
wrote:

> Hi all,
> Another barcode-related question: we are in the process of adding barcodes
> to our Top Containers but have two linger questions and I would love to
> hear your thoughts:
>
> 1.      Sometimes our descriptions have spanned across multiple containers
> (ie: Boxes 7-12).  How are institutions adding their barcodes for these
> sorts of situations?  I am assuming we’ll go back and create individual top
> container instances for each box, but it won’t look very elegant…
>
> 2.      Our barcoded materials are located in off site storage and we
> don’t barcode materials on site.  If we try to add the location of “off
> site,” it requires us to have specific unique information (such as a
> barcode), but that would either mean we would duplicate the barcode in two
> places or that we put the barcode information there instead.  My concern
> there is how well it would interface with request plug ins such as Aeon if
> the barcode information is not in a designated standardized field.
> Any thoughts and suggestions would be greatly appreciated!
> Lydia
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