[Archivesspace_Users_Group] ILS and AS

Jason Loeffler j at minorscience.com
Wed Dec 6 16:30:38 EST 2017 

Hi Cyndi,

I just took a peek at the code. It looks the UNLV extends the ArchivesSpace
MARC exporter. As such, your local use case is to only export MARC for
ArchivesSpace resources (i.e. collection-level) records, correct?

JL

On Wed, Dec 6, 2017 at 2:33 PM, Cyndi Shein <cyndi.shein at unlv.edu> wrote:

> Hi All,
>
> I'm not sure exactly what functions or edits you're looking for, but you
> may be able to adapt an existing plugin while you work on a long-term
> solution for integrating ASpace with your LSP or ILS.  UNLV Libraries uses
> a plugin with check-boxes that allows us to customize the MARCXML fields
> that ASpace exports. We use it to prepare records for import into OCLC
> Connexion, reducing the manual editing we have to do.
>
> The plugin is on GitHub: https://github.com/l3mus/ArchivesSpace-authority-
> project/tree/master/unlv_marc_exporter
>
> How we use the plugin and a screenshot of the staff interface is here:
> http://elischolar.library.yale.edu/jcas/vol4/iss1/2/ (page 7-8 has the
> explanation, page 16 has a screenshot).
>
> Cyndi Shein
> UNLV Libraries Special Collections and Archives Technical Services
>
>
> On Mon, Nov 27, 2017 at 11:47 AM, Caitlin Wells <cwel at umich.edu> wrote:
>
>> I definitely support this! We're currently trying to figure out a way to
>> translate the exported MARCXML from v. 1.5.4 for import into Aleph, and I'd
>> love to hear what everyone else is doing.
>>
>> Caitlin
>> --
>> Caitlin R. Wells
>> Collection Services Librarian, Special Collections Library
>> University of Michigan, Ann Arbor 48109
>> P: (734) 763-7901
>>
>> On Mon, Nov 27, 2017 at 2:34 PM, Pyzynski, Susan C. <
>> pyzynski at fas.harvard.edu> wrote:
>>
>>> Hi Jason,
>>>
>>>
>>>
>>> I also heartily second this idea.  We are just at the beginning stages
>>> of thinking about these exact questions here.  At Houghton we need a record
>>> in Aleph (soon to be Alma)  for invoice paying and managing offsite
>>> collections, to get a record in ASpace for accessioning/access, and have a
>>> record in OCLC/Worldcat so our holdings are represented accurately.  We are
>>> trying to determine the most streamlined workflow(s) to achieve this, and
>>> also figure out the maintenance these records in 3 different places.
>>>
>>>
>>>
>>> While repositories needs differ somewhat, it sounds like we are all
>>> dealing with a fundamental issue, moving our metadata around in as
>>> streamlined and efficient a way possible.
>>>
>>>
>>>
>>> All the best,
>>>
>>> Susan
>>>
>>>
>>>
>>>
>>>
>>> Susan C. Pyzynski
>>>
>>> Associate Librarian of Houghton Library for Technical Services
>>>
>>> Harvard Library
>>>
>>> Harvard University
>>>
>>> Cambridge MA 02138
>>>
>>> pyzynski at fas.harvard.edu
>>>
>>>
>>>
>>>
>>>
>>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
>>> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Shelley
>>> M. Hayreh
>>> *Sent:* Monday, November 27, 2017 2:34 PM
>>> *To:* Archivesspace Users Group <archivesspace_users_group at lyr
>>> alists.lyrasis.org>
>>> *Subject:* Re: [Archivesspace_Users_Group] ILS and AS
>>>
>>>
>>>
>>> Yes, I strongly second that!  Thank you Jason and all.
>>>
>>>
>>>
>>> On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler <j at minorscience.com>
>>> wrote:
>>>
>>> Great to hear so much interest and support in ILS integration. Unless
>>> anyone has any other ideas, I propose putting out an open call to the
>>> community to garner interest in forming a working group to:
>>>
>>>    - share information
>>>    - flesh out use cases
>>>    - define workflows
>>>    - and, possibly, contribute to a specification for a plugin or core
>>>    enhancements, should the need arise.
>>>
>>> Does anyone want to second this approach?
>>>
>>>
>>>
>>> Jason Loeffler
>>>
>>> Technology Consultant | The American Academy in Rome
>>>
>>> Minor Science | Application Development & Metadata Strategy
>>>
>>> Brooklyn, New York
>>>
>>> jason at minorscience.com
>>>
>>> (347) 405-0826
>>>
>>> minorscience (Skype)
>>>
>>>
>>>
>>> On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson <cpeterson at smith.edu>
>>> wrote:
>>>
>>> Hello,
>>>
>>>
>>>
>>> My medium-range plan is that once we turn on the ASpace PUI, we'll
>>> include it in our library's main discovery layer as another area of the
>>> "bento" results layout.
>>>
>>>
>>>
>>> However, I've been told that we need to keep producing MARC records
>>> because otherwise our collections won't get into OCLC/WorldCat. If someone
>>> has or dreams of a method that achieves this goal without the overhead of
>>> MARC record creation and maintenance, I would love to hear more.
>>>
>>>
>>>
>>> Thanks,
>>>
>>>
>>>
>>> Christie Peterson
>>>
>>>
>>>
>>> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz <shorowitz at haverford.edu>
>>> wrote:
>>>
>>> Hello,
>>>
>>>
>>>
>>> We are currently in the planning phases of a project to get all our
>>> ASpace records into our ILS; implementation will begin this winter. There
>>> has been a lot of data clean-up to make this possible; we're still trying
>>> to come up with a work-around for the fact that beyond the first author,
>>> the exporter throws everything into one 7xx field rather than separating
>>> each of them out.
>>>
>>>
>>>
>>> This is a very important project for us, as many people are more likely
>>> to discover our collections through our ILS/discovery layer than through
>>> the ASpace site itself. I would love to see some support from the
>>> Integrations team for projects like this.
>>>
>>>
>>>
>>> All the best,
>>>
>>> Sarah
>>>
>>>
>>>
>>> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler <j at minorscience.com>
>>> wrote:
>>>
>>> Hi Shelley,
>>>
>>>
>>>
>>> This topic has been discussed recently in Integrations
>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_17137746_Integrations&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=NwwIGO-3-e2VcH3i6SBDvoPxUDoBr_d41UzMRzJ-sco&e=> meetings,
>>> though, given team members current commitments, we temporarily dropped the
>>> discussion.
>>>
>>>
>>>
>>> At the Academy's New York office, we're currently using a few custom
>>> tools to map ArchivesSpace resource component JSON to MARC bibliographic
>>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder.
>>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling
>>> subject and named authorities between the two systems is particularly
>>> tricky. Happy to discuss this in more detail should the occasion arise.
>>>
>>>
>>>
>>> I'm curious to know whether other institutions are grappling with this
>>> use case. If there's a critical mass of support, perhaps the Integrations
>>> team should take this matter up in the future.
>>>
>>>
>>>
>>> Regards, Jason
>>>
>>>
>>> Jason Loeffler
>>>
>>> Technology Consultant | The American Academy in Rome
>>>
>>> Minor Science | Application Development & Metadata Strategy
>>>
>>> Brooklyn, New York
>>>
>>> jason at minorscience.com
>>>
>>> (347) 405-0826
>>>
>>> minorscience (Skype)
>>>
>>>
>>>
>>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh <sh2309 at columbia.edu>
>>> wrote:
>>>
>>> Hello AS community,
>>>
>>> I'm serving on an implementation task-force reviewing how the adoption
>>> of ArchivesSpace might change various workflows currently in place. A
>>> couple of questions have arisen that I'm hoping the AS community can speak
>>> to:
>>>
>>>
>>>
>>> -Is anyone in the community using ArchivesSpace to populate their
>>> catalog/ILS?
>>>
>>>
>>>
>>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
>>> the ILS?
>>>
>>>
>>>
>>> Thank you!
>>>
>>>
>>>
>>> Shelley
>>>
>>> --
>>>
>>> Shelley Hayreh
>>>
>>> Avery Archivist
>>>
>>> Avery Architectural and Fine Arts Library
>>>
>>> 1172 Amsterdam Avenue MC0301
>>>
>>> New York, NY 10027
>>>
>>> 212-854-0760 <(212)%20854-0760>
>>>
>>> Web:http://library.columbia.edu/indiv/avery/da.html
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>>>
>>>
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>
>>>
>>>
>>> --
>>>
>>> Sarah Horowitz
>>>
>>> Curator of Rare Books and Manuscripts
>>> Head of Quaker & Special Collections
>>>
>>> Haverford College Libraries
>>> Haverford College
>>>
>>> 370 Lancaster Ave.
>>>
>>> Haverford, PA 19041
>>> (610) 896-2948
>>>
>>> shorowitz at haverford.edu
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>
>>> --
>>>
>>> 🍂
>>>
>>> Christie S. Peterson
>>>
>>>
>>>
>>> Head of Technical Services for Special Collections
>>>
>>> Smith College
>>>
>>> Northampton, Mass.
>>>
>>> 413-585-2996 <(413)%20585-2996>
>>>
>>> cpeterson at smith.edu
>>>
>>>
>>>
>>> pronouns: she/her/hers
>>>
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>
>>>
>>>
>>>
>>> --
>>>
>>> Shelley Hayreh
>>>
>>> Avery Archivist
>>>
>>> Avery Architectural and Fine Arts Library
>>>
>>> 1172 Amsterdam Avenue MC0301
>>>
>>> New York, NY 10027
>>>
>>> 212-854-0760 <(212)%20854-0760>
>>>
>>> Web:http://library.columbia.edu/indiv/avery/da.html
>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>>>
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>
>>>
>>
>>
>> --
>> Caitlin R. Wells
>> Collection Services Librarian, Special Collections Library
>> University of Michigan, Ann Arbor 48109
>> P: (734) 763-7901
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>
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