[Archivesspace_Users_Group] ILS and AS

Wed Dec 6 19:05:39 EST 2017

Hi Jason,

Correct.  We export MARCXML only for resource records at this time.

Cyndi

On Wed, Dec 6, 2017 at 1:30 PM, Jason Loeffler <j at minorscience.com> wrote:

> Hi Cyndi,
>
> I just took a peek at the code. It looks the UNLV extends the
> ArchivesSpace MARC exporter. As such, your local use case is to only export
> MARC for ArchivesSpace resources (i.e. collection-level) records, correct?
>
> JL
>
> On Wed, Dec 6, 2017 at 2:33 PM, Cyndi Shein <cyndi.shein at unlv.edu> wrote:
>
>> Hi All,
>>
>> I'm not sure exactly what functions or edits you're looking for, but you
>> may be able to adapt an existing plugin while you work on a long-term
>> solution for integrating ASpace with your LSP or ILS.  UNLV Libraries uses
>> a plugin with check-boxes that allows us to customize the MARCXML fields
>> that ASpace exports. We use it to prepare records for import into OCLC
>> Connexion, reducing the manual editing we have to do.
>>
>> The plugin is on GitHub: https://github.com/l3mus/Archi
>> vesSpace-authority-project/tree/master/unlv_marc_exporter
>>
>> How we use the plugin and a screenshot of the staff interface is here:
>> http://elischolar.library.yale.edu/jcas/vol4/iss1/2/ (page 7-8 has the
>> explanation, page 16 has a screenshot).
>>
>> Cyndi Shein
>> UNLV Libraries Special Collections and Archives Technical Services
>>
>>
>> On Mon, Nov 27, 2017 at 11:47 AM, Caitlin Wells <cwel at umich.edu> wrote:
>>
>>> I definitely support this! We're currently trying to figure out a way to
>>> translate the exported MARCXML from v. 1.5.4 for import into Aleph, and I'd
>>> love to hear what everyone else is doing.
>>>
>>> Caitlin
>>> --
>>> Caitlin R. Wells
>>> Collection Services Librarian, Special Collections Library
>>> University of Michigan, Ann Arbor 48109
>>> P: (734) 763-7901
>>>
>>> On Mon, Nov 27, 2017 at 2:34 PM, Pyzynski, Susan C. <
>>> pyzynski at fas.harvard.edu> wrote:
>>>
>>>> Hi Jason,
>>>>
>>>>
>>>>
>>>> I also heartily second this idea.  We are just at the beginning stages
>>>> of thinking about these exact questions here.  At Houghton we need a record
>>>> in Aleph (soon to be Alma)  for invoice paying and managing offsite
>>>> collections, to get a record in ASpace for accessioning/access, and have a
>>>> record in OCLC/Worldcat so our holdings are represented accurately.  We are
>>>> trying to determine the most streamlined workflow(s) to achieve this, and
>>>> also figure out the maintenance these records in 3 different places.
>>>>
>>>>
>>>>
>>>> While repositories needs differ somewhat, it sounds like we are all
>>>> dealing with a fundamental issue, moving our metadata around in as
>>>> streamlined and efficient a way possible.
>>>>
>>>>
>>>>
>>>> All the best,
>>>>
>>>> Susan
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> Susan C. Pyzynski
>>>>
>>>> Associate Librarian of Houghton Library for Technical Services
>>>>
>>>> Harvard Library
>>>>
>>>> Harvard University
>>>>
>>>> Cambridge MA 02138
>>>>
>>>> pyzynski at fas.harvard.edu
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org
>>>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] *On
>>>> Behalf Of *Shelley M. Hayreh
>>>> *Sent:* Monday, November 27, 2017 2:34 PM
>>>> *To:* Archivesspace Users Group <archivesspace_users_group at lyr
>>>> alists.lyrasis.org>
>>>> *Subject:* Re: [Archivesspace_Users_Group] ILS and AS
>>>>
>>>>
>>>>
>>>> Yes, I strongly second that!  Thank you Jason and all.
>>>>
>>>>
>>>>
>>>> On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler <j at minorscience.com>
>>>> wrote:
>>>>
>>>> Great to hear so much interest and support in ILS integration. Unless
>>>> anyone has any other ideas, I propose putting out an open call to the
>>>> community to garner interest in forming a working group to:
>>>>
>>>>    - share information
>>>>    - flesh out use cases
>>>>    - define workflows
>>>>    - and, possibly, contribute to a specification for a plugin or core
>>>>    enhancements, should the need arise.
>>>>
>>>> Does anyone want to second this approach?
>>>>
>>>>
>>>>
>>>> Jason Loeffler
>>>>
>>>> Technology Consultant | The American Academy in Rome
>>>>
>>>> Minor Science | Application Development & Metadata Strategy
>>>>
>>>> Brooklyn, New York
>>>>
>>>> jason at minorscience.com
>>>>
>>>> (347) 405-0826
>>>>
>>>> minorscience (Skype)
>>>>
>>>>
>>>>
>>>> On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson <cpeterson at smith.edu>
>>>> wrote:
>>>>
>>>> Hello,
>>>>
>>>>
>>>>
>>>> My medium-range plan is that once we turn on the ASpace PUI, we'll
>>>> include it in our library's main discovery layer as another area of the
>>>> "bento" results layout.
>>>>
>>>>
>>>>
>>>> However, I've been told that we need to keep producing MARC records
>>>> because otherwise our collections won't get into OCLC/WorldCat. If someone
>>>> has or dreams of a method that achieves this goal without the overhead of
>>>> MARC record creation and maintenance, I would love to hear more.
>>>>
>>>>
>>>>
>>>> Thanks,
>>>>
>>>>
>>>>
>>>> Christie Peterson
>>>>
>>>>
>>>>
>>>> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz <shorowitz at haverford.edu>
>>>> wrote:
>>>>
>>>> Hello,
>>>>
>>>>
>>>>
>>>> We are currently in the planning phases of a project to get all our
>>>> ASpace records into our ILS; implementation will begin this winter. There
>>>> has been a lot of data clean-up to make this possible; we're still trying
>>>> to come up with a work-around for the fact that beyond the first author,
>>>> the exporter throws everything into one 7xx field rather than separating
>>>> each of them out.
>>>>
>>>>
>>>>
>>>> This is a very important project for us, as many people are more likely
>>>> to discover our collections through our ILS/discovery layer than through
>>>> the ASpace site itself. I would love to see some support from the
>>>> Integrations team for projects like this.
>>>>
>>>>
>>>>
>>>> All the best,
>>>>
>>>> Sarah
>>>>
>>>>
>>>>
>>>> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler <j at minorscience.com>
>>>> wrote:
>>>>
>>>> Hi Shelley,
>>>>
>>>>
>>>>
>>>> This topic has been discussed recently in Integrations
>>>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_17137746_Integrations&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=NwwIGO-3-e2VcH3i6SBDvoPxUDoBr_d41UzMRzJ-sco&e=> meetings,
>>>> though, given team members current commitments, we temporarily dropped the
>>>> discussion.
>>>>
>>>>
>>>>
>>>> At the Academy's New York office, we're currently using a few custom
>>>> tools to map ArchivesSpace resource component JSON to MARC bibliographic
>>>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder.
>>>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling
>>>> subject and named authorities between the two systems is particularly
>>>> tricky. Happy to discuss this in more detail should the occasion arise.
>>>>
>>>>
>>>>
>>>> I'm curious to know whether other institutions are grappling with this
>>>> use case. If there's a critical mass of support, perhaps the Integrations
>>>> team should take this matter up in the future.
>>>>
>>>>
>>>>
>>>> Regards, Jason
>>>>
>>>>
>>>> Jason Loeffler
>>>>
>>>> Technology Consultant | The American Academy in Rome
>>>>
>>>> Minor Science | Application Development & Metadata Strategy
>>>>
>>>> Brooklyn, New York
>>>>
>>>> jason at minorscience.com
>>>>
>>>> (347) 405-0826
>>>>
>>>> minorscience (Skype)
>>>>
>>>>
>>>>
>>>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh <
>>>> sh2309 at columbia.edu> wrote:
>>>>
>>>> Hello AS community,
>>>>
>>>> I'm serving on an implementation task-force reviewing how the adoption
>>>> of ArchivesSpace might change various workflows currently in place. A
>>>> couple of questions have arisen that I'm hoping the AS community can speak
>>>> to:
>>>>
>>>>
>>>>
>>>> -Is anyone in the community using ArchivesSpace to populate their
>>>> catalog/ILS?
>>>>
>>>>
>>>>
>>>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore
>>>> bypassing the ILS?
>>>>
>>>>
>>>>
>>>> Thank you!
>>>>
>>>>
>>>>
>>>> Shelley
>>>>
>>>> --
>>>>
>>>> Shelley Hayreh
>>>>
>>>> Avery Archivist
>>>>
>>>> Avery Architectural and Fine Arts Library
>>>>
>>>> 1172 Amsterdam Avenue MC0301
>>>>
>>>> New York, NY 10027
>>>>
>>>> 212-854-0760 <(212)%20854-0760>
>>>>
>>>> Web:http://library.columbia.edu/indiv/avery/da.html
>>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Archivesspace_Users_Group mailing list
>>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>>
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Archivesspace_Users_Group mailing list
>>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Sarah Horowitz
>>>>
>>>> Curator of Rare Books and Manuscripts
>>>> Head of Quaker & Special Collections
>>>>
>>>> Haverford College Libraries
>>>> Haverford College
>>>>
>>>> 370 Lancaster Ave.
>>>>
>>>> Haverford, PA 19041
>>>> (610) 896-2948
>>>>
>>>> shorowitz at haverford.edu
>>>>
>>>> _______________________________________________
>>>> Archivesspace_Users_Group mailing list
>>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>>
>>>> --
>>>>
>>>> 🍂
>>>>
>>>> Christie S. Peterson
>>>>
>>>>
>>>>
>>>> Head of Technical Services for Special Collections
>>>>
>>>> Smith College
>>>>
>>>> Northampton, Mass.
>>>>
>>>> 413-585-2996 <(413)%20585-2996>
>>>>
>>>> cpeterson at smith.edu
>>>>
>>>>
>>>>
>>>> pronouns: she/her/hers
>>>>
>>>>
>>>> _______________________________________________
>>>> Archivesspace_Users_Group mailing list
>>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>>
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Archivesspace_Users_Group mailing list
>>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>>>
>>>>
>>>>
>>>>
>>>> --
>>>>
>>>> Shelley Hayreh
>>>>
>>>> Avery Archivist
>>>>
>>>> Avery Architectural and Fine Arts Library
>>>>
>>>> 1172 Amsterdam Avenue MC0301
>>>>
>>>> New York, NY 10027
>>>>
>>>> 212-854-0760 <(212)%20854-0760>
>>>>
>>>> Web:http://library.columbia.edu/indiv/avery/da.html
>>>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Archivesspace_Users_Group mailing list
>>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>>
>>>>
>>>
>>>
>>> --
>>> Caitlin R. Wells
>>> Collection Services Librarian, Special Collections Library
>>> University of Michigan, Ann Arbor 48109
>>> P: (734) 763-7901
>>>
>>> _______________________________________________
>>> Archivesspace_Users_Group mailing list
>>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>>
>>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>
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>
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