[Archivesspace_Users_Group] ILS and AS

Wed Dec 6 14:33:14 EST 2017

Hi All,

I'm not sure exactly what functions or edits you're looking for, but you
may be able to adapt an existing plugin while you work on a long-term
solution for integrating ASpace with your LSP or ILS.  UNLV Libraries uses
a plugin with check-boxes that allows us to customize the MARCXML fields
that ASpace exports. We use it to prepare records for import into OCLC
Connexion, reducing the manual editing we have to do.

The plugin is on GitHub:
https://github.com/l3mus/ArchivesSpace-authority-project/tree/master/unlv_marc_exporter

How we use the plugin and a screenshot of the staff interface is here:
http://elischolar.library.yale.edu/jcas/vol4/iss1/2/ (page 7-8 has the
explanation, page 16 has a screenshot).

Cyndi Shein
UNLV Libraries Special Collections and Archives Technical Services

On Mon, Nov 27, 2017 at 11:47 AM, Caitlin Wells <cwel at umich.edu> wrote:

> I definitely support this! We're currently trying to figure out a way to
> translate the exported MARCXML from v. 1.5.4 for import into Aleph, and I'd
> love to hear what everyone else is doing.
>
> Caitlin
> --
> Caitlin R. Wells
> Collection Services Librarian, Special Collections Library
> University of Michigan, Ann Arbor 48109
> P: (734) 763-7901
>
> On Mon, Nov 27, 2017 at 2:34 PM, Pyzynski, Susan C. <
> pyzynski at fas.harvard.edu> wrote:
>
>> Hi Jason,
>>
>>
>>
>> I also heartily second this idea.  We are just at the beginning stages of
>> thinking about these exact questions here.  At Houghton we need a record in
>> Aleph (soon to be Alma)  for invoice paying and managing offsite
>> collections, to get a record in ASpace for accessioning/access, and have a
>> record in OCLC/Worldcat so our holdings are represented accurately.  We are
>> trying to determine the most streamlined workflow(s) to achieve this, and
>> also figure out the maintenance these records in 3 different places.
>>
>>
>>
>> While repositories needs differ somewhat, it sounds like we are all
>> dealing with a fundamental issue, moving our metadata around in as
>> streamlined and efficient a way possible.
>>
>>
>>
>> All the best,
>>
>> Susan
>>
>>
>>
>>
>>
>> Susan C. Pyzynski
>>
>> Associate Librarian of Houghton Library for Technical Services
>>
>> Harvard Library
>>
>> Harvard University
>>
>> Cambridge MA 02138
>>
>> pyzynski at fas.harvard.edu
>>
>>
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
>> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Shelley
>> M. Hayreh
>> *Sent:* Monday, November 27, 2017 2:34 PM
>> *To:* Archivesspace Users Group <archivesspace_users_group at lyr
>> alists.lyrasis.org>
>> *Subject:* Re: [Archivesspace_Users_Group] ILS and AS
>>
>>
>>
>> Yes, I strongly second that!  Thank you Jason and all.
>>
>>
>>
>> On Mon, Nov 27, 2017 at 2:12 PM, Jason Loeffler <j at minorscience.com>
>> wrote:
>>
>> Great to hear so much interest and support in ILS integration. Unless
>> anyone has any other ideas, I propose putting out an open call to the
>> community to garner interest in forming a working group to:
>>
>>    - share information
>>    - flesh out use cases
>>    - define workflows
>>    - and, possibly, contribute to a specification for a plugin or core
>>    enhancements, should the need arise.
>>
>> Does anyone want to second this approach?
>>
>>
>>
>> Jason Loeffler
>>
>> Technology Consultant | The American Academy in Rome
>>
>> Minor Science | Application Development & Metadata Strategy
>>
>> Brooklyn, New York
>>
>> jason at minorscience.com
>>
>> (347) 405-0826
>>
>> minorscience (Skype)
>>
>>
>>
>> On Mon, Nov 27, 2017 at 1:49 PM, Christie Peterson <cpeterson at smith.edu>
>> wrote:
>>
>> Hello,
>>
>>
>>
>> My medium-range plan is that once we turn on the ASpace PUI, we'll
>> include it in our library's main discovery layer as another area of the
>> "bento" results layout.
>>
>>
>>
>> However, I've been told that we need to keep producing MARC records
>> because otherwise our collections won't get into OCLC/WorldCat. If someone
>> has or dreams of a method that achieves this goal without the overhead of
>> MARC record creation and maintenance, I would love to hear more.
>>
>>
>>
>> Thanks,
>>
>>
>>
>> Christie Peterson
>>
>>
>>
>> On Mon, Nov 27, 2017 at 1:07 PM Sarah Horowitz <shorowitz at haverford.edu>
>> wrote:
>>
>> Hello,
>>
>>
>>
>> We are currently in the planning phases of a project to get all our
>> ASpace records into our ILS; implementation will begin this winter. There
>> has been a lot of data clean-up to make this possible; we're still trying
>> to come up with a work-around for the fact that beyond the first author,
>> the exporter throws everything into one 7xx field rather than separating
>> each of them out.
>>
>>
>>
>> This is a very important project for us, as many people are more likely
>> to discover our collections through our ILS/discovery layer than through
>> the ASpace site itself. I would love to see some support from the
>> Integrations team for projects like this.
>>
>>
>>
>> All the best,
>>
>> Sarah
>>
>>
>>
>> On Mon, Nov 27, 2017 at 12:57 PM, Jason Loeffler <j at minorscience.com>
>> wrote:
>>
>> Hi Shelley,
>>
>>
>>
>> This topic has been discussed recently in Integrations
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_spaces_ADC_pages_17137746_Integrations&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=NwwIGO-3-e2VcH3i6SBDvoPxUDoBr_d41UzMRzJ-sco&e=> meetings,
>> though, given team members current commitments, we temporarily dropped the
>> discussion.
>>
>>
>>
>> At the Academy's New York office, we're currently using a few custom
>> tools to map ArchivesSpace resource component JSON to MARC bibliographic
>> records. The latest version of ArchivesSpace has an OAI-PMH MARC responder.
>> If your ILS has an OAI-PMH client that may be worth exploring. Reconciling
>> subject and named authorities between the two systems is particularly
>> tricky. Happy to discuss this in more detail should the occasion arise.
>>
>>
>>
>> I'm curious to know whether other institutions are grappling with this
>> use case. If there's a critical mass of support, perhaps the Integrations
>> team should take this matter up in the future.
>>
>>
>>
>> Regards, Jason
>>
>>
>> Jason Loeffler
>>
>> Technology Consultant | The American Academy in Rome
>>
>> Minor Science | Application Development & Metadata Strategy
>>
>> Brooklyn, New York
>>
>> jason at minorscience.com
>>
>> (347) 405-0826
>>
>> minorscience (Skype)
>>
>>
>>
>> On Mon, Nov 27, 2017 at 12:08 PM, Shelley M. Hayreh <sh2309 at columbia.edu>
>> wrote:
>>
>> Hello AS community,
>>
>> I'm serving on an implementation task-force reviewing how the adoption of
>> ArchivesSpace might change various workflows currently in place. A couple
>> of questions have arisen that I'm hoping the AS community can speak to:
>>
>>
>>
>> -Is anyone in the community using ArchivesSpace to populate their
>> catalog/ILS?
>>
>>
>>
>> -Can AS contribute directly to OCLC or ArchivesGrid, therefore bypassing
>> the ILS?
>>
>>
>>
>> Thank you!
>>
>>
>>
>> Shelley
>>
>> --
>>
>> Shelley Hayreh
>>
>> Avery Archivist
>>
>> Avery Architectural and Fine Arts Library
>>
>> 1172 Amsterdam Avenue MC0301
>>
>> New York, NY 10027
>>
>> 212-854-0760 <(212)%20854-0760>
>>
>> Web:http://library.columbia.edu/indiv/avery/da.html
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>>
>>
>>
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>
>>
>>
>> --
>>
>> Sarah Horowitz
>>
>> Curator of Rare Books and Manuscripts
>> Head of Quaker & Special Collections
>>
>> Haverford College Libraries
>> Haverford College
>>
>> 370 Lancaster Ave.
>>
>> Haverford, PA 19041
>> (610) 896-2948
>>
>> shorowitz at haverford.edu
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>
>> --
>>
>> 🍂
>>
>> Christie S. Peterson
>>
>>
>>
>> Head of Technical Services for Special Collections
>>
>> Smith College
>>
>> Northampton, Mass.
>>
>> 413-585-2996 <(413)%20585-2996>
>>
>> cpeterson at smith.edu
>>
>>
>>
>> pronouns: she/her/hers
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=huJVf5mZd0wzCWBWdUM7JGQMgCipWC4BeoLxbES_7ZA&e=>
>>
>>
>>
>>
>> --
>>
>> Shelley Hayreh
>>
>> Avery Archivist
>>
>> Avery Architectural and Fine Arts Library
>>
>> 1172 Amsterdam Avenue MC0301
>>
>> New York, NY 10027
>>
>> 212-854-0760 <(212)%20854-0760>
>>
>> Web:http://library.columbia.edu/indiv/avery/da.html
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.columbia.edu_indiv_avery_da.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=nRoKBzH0ef8B-WBc8LKLsBnt7BWeJDcCeFNFmhZ0hkE&m=CanNUv2ICtCHaRuXCHTSTT96XkHFISusyfOGsxm4IuM&s=Ik5Era6tObpkvAxAE7C8qG1nGmUZ7psKw1Wp7_P7grI&e=>
>>
>>
>>
>>
>>
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>>
>>
>
>
> --
> Caitlin R. Wells
> Collection Services Librarian, Special Collections Library
> University of Michigan, Ann Arbor 48109
> P: (734) 763-7901
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20171206/54d97523/attachment.html>