[Archivesspace_Users_Group] "Is representative" in instances

[Custer, Mark]

Nancy,

That's a great question!

So, the feature came out of a recommendation from the Cherry Hill report:  "[The new layout] Includes a representation of the digital item for any record that links to a digital item, along with the link (we understand that this may not be Phase I feasible)". At this point, there have not been any changes to the importers or exporters to accommodate this feature, but if there's a need to do that, then I'd be happy to add that as a feature request.  Is there a particular way that you'd like to see this represented in an EAD export?

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kennedy, Nancy
Sent: Thursday, 30 June, 2016 2:45 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] "Is representative" in instances

Mark-
Is there any plan for that "representative" designation to be reflected in the EAD export?

Nancy


Nancy Kennedy
EAD Coordinator
Smithsonian Institution
kennedyn at si.edu<mailto:kennedyn at si.edu>



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Custer, Mark
Sent: Thursday, June 30, 2016 2:28 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] "Is representative" in instances

Hi, Kate.

This is a new feature that was added during the development of the new public interface.  The intent is to allow staff to identify which digital object to highlight on a resource/accession/component page in the public interface in case there are more than one digital objects attached.    In Edit mode, you'll see that you now have the option to make a digital instance a representative one, but not an analog instance.  I'd suggest that this "is representative" value should be suppressed in view mode for analog instances since the staff interface doesn't permit a staff member to do that with an analog instance.

I hope that partially explains things, but I wouldn't say that this feature is really fully finished at this point, but that's the general intent of it.

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bowers, Kate A.
Sent: Thursday, 30 June, 2016 10:55 AM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] "Is representative" in instances

When "viewing" an instance in AS staff interface (not editing) there is a line that displays as "Is representative?" suggesting that the data behind it is a "yes/no" "true/false" data type.  Does anyone have any idea what the data source is for this displayed field?  Screenshots below.

Thanks!

Kate

[cid:image001.jpg at 01D1D2D9.D16BBC90]

Here's the same record in "edit" view.

[cid:image002.jpg at 01D1D2D9.D16BBC90]


Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers




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