[Archivesspace_Users_Group] where are the boxes?

Fri Oct 30 14:49:21 EDT 2015

Release Candidate 1 of the updated migration tool has been posted to the
link below.

https://github.com/ns96/ArchonMigrator/releases/tag/v1.0.0RC1

It should improve greatly on the way container information is migrated over.

On Wed, Oct 28, 2015 at 3:05 PM, Christine Di Bella <
christine.dibella at lyrasis.org> wrote:

> Thanks for these clarifications, Matt. In the first paragraph, you’re
> mainly talking about an issue with display in the public interface, which
> the Public Interface Enhancement Project Working Group (
> https://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project)
> is hard at work on. This is definitely the kind of feedback that want and
> that they’re taking into consideration in their recommendations. As Patrick
> and Maureen indicated, if you create an instance for a particular folder
> title (or other unit of description), the box/folder/whatever container
> information you’ve supplied will display in the staff interface tree
> alongside the component title.
>
>
>
> As far as MPLP goes, as with anything else, ArchivesSpace is as friendly
> or unfriendly as its application of it. One can very easily create a box
> level listing – to me, the main difference in this case is in whether you
> call that box a box or an intellectual entity like a series or a
> collection. (The example you mention seems to be for a collection or a part
> of a collection.) Many institutions are or will be using ArchivesSpace for
> this very activity. Putting my archivist hat back on, if this were
> something I were doing regularly, I’d create a Rapid Data Entry template
> for box-level description, maybe even create some default values for a
> Resource record (or Resource component) that would be common to such boxes,
> and it would be extremely fast and easy for a
> student/volunteer/other-data-entry-person-if-not-me to follow. And,
> ideally, would continue to keep my backlog to a minimum!
>
>
>
> Christine
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Matthew
> J Gorzalski
> *Sent:* Wednesday, October 28, 2015 2:45 PM
>
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] where are the boxes?
>
>
>
> True, but for a user it is less confusing to visualize what you’re looking
> at with the boxes noted rather than just a list of folders.  I’m coming at
> it from a usability standpoint.  ArchivesSpace just lists titles with no
> indication as to what the title means or where it fits in to the collection
> until after you click on it.  We have that archival object or resource icon
> but that doesn’t clarify anything for the user.  And in the screenshots you
> can’t see where boxes start and finish, or how folders are grouped within
> those boxes, which I think gives users some basic concept on a collection’s
> arrangement.  I don’t recall the old paper finding aids listing folders
> without boxes.
>
>
>
> The Archon container/level field in the screen shot works because in
> Archon’s container manager, you designate what is and what is not an
> intellectual entity.  So in that drop down menu, when selecting “box”, the
> title and date fields are disabled.  So Box isn’t treated the same in that
> list as series, subseries, file, item, etc. unless you tell Archon to treat
> it so.
>
>
>
> This debate is a reflection of something about ASpace that bugs me.  It
> isn’t MPLP friendly.  We have circumstances where it is extremely useful to
> simply create a box and, God forbid, say “this box contains externally
> funded grant files, arranged alphabetically by last name A-M for 2008.”  We
> don’t have the manpower to enter all of the files for the 10-20 boxes of
> these we get a few times a year.  This approach helps the backlog from
> accumulating and I can do reference with it.  I guess it is the old box
> level inventory you hear people say every now and then.
>
>
>
> Matt
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Callahan,
> Maureen
> *Sent:* Wednesday, October 28, 2015 11:52 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] where are the boxes?
>
>
>
> Just to pipe in, I think that you may have been a victim of the Archon
> data model. Level and container were modeled as being interchangeable; they
> are not. An aggregation of description always has a level [ISAD(G) 3.1.4;
> EAD @level] — it may sometimes also have an associated container [ISAD(G)
> medium; EAD <container>]. I’m not sure what the migrator had to do to
> disentangle these two concepts for ArchivesSpace, but that may help address
> your concerns.
>
>
>
> Thanks,
>
> Maureen
>
>
>
> [image: cid:image001.png at 01D1117B.92C7C3F0]
>
>
>
>
>
> On Oct 28, 2015, at 12:38 PM, Galligan, Patrick <PGalligan at rockarch.org>
> wrote:
>
>
>
> Matt,
>
>
>
> Strictly speaking, containers are not elements/levels of archival
> description, and really don’t belong in a components list with other levels
> of description (series, collection, file, etc.).
>
>
>
> Boxes are included in instances in AS, where they indicate the physical
> location. If you created an instance with a box number in ArchivesSpace,
> you would see it showing up to the right side of the component list. It
> doesn’t look like you have instances for boxes and folders in your AS
> resource.
>
>
>
> I think Maureen Callahan of Yale encapsulated many of my feelings about
> containers and archival description in a blog post almost a year ago:
> https://icantiemyownshoes.wordpress.com/2014/12/15/on-containers/
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__icantiemyownshoes.wordpress.com_2014_12_15_on-2Dcontainers_&d=AwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=fOVky4Zs2BfoKFOIFk22gUYbHiIxcrmmpcp6nK3Hl7A&s=MqrgPlzJOUSa9wWvfl0EsyWt9owdxlehMx6z3kg7_yw&e=>
>
>
>
> Patrick Galligan
>
> Rockefeller Archive Center
>
> Assistant Digital Archivist
>
> 914-366-6386
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Matthew
> J Gorzalski
> *Sent:* Wednesday, October 28, 2015 12:02 PM
> *To:* Archivesspace Users Group
> *Subject:* [Archivesspace_Users_Group] where are the boxes?
>
>
>
> Pardon my ignorance, but s ArchivesSpace supposed to include boxes as a
> part of the container (components?) list?  These screen shots show the
> difference between the ASpace admin/public view of a container list, which
> only lists only files.  The other screen shot shows the Archon equivalent
> of the same collection, noting boxes in which the folders reside.
>
>
>
> MATT GORZALSKI
>
> University Archivist
>
>
>
> MORRIS LIBRARY
>
> MAIL CODE 6632
>
> SOUTHERN ILLINOIS UNIVERSITY
>
> 605 AGRICULTURE DR
>
> CARBONDALE, IL 62901
>
>
>
> mgorzalski at lib.siu.edu
>
> P: 618/453-2225
>
> F: 618/453-3440
>
> lib.siu.edu
>
>
>
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-- 
Nathan Stevens
Programmer/Analyst
Digital Library Technology Services
New York University

1212-998-2653
ns96 at nyu.edu
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