[Archivesspace_Users_Group] where are the boxes?

[Christine Di Bella]

Hi everyone,

It's very rare that one of us on the ArchivesSpace team has to put on the list administrator hat here because the information shared here is nearly always in the spirit of helping each other and helping the development team work through issues, but I'll do so now and make a quick plea that we keep things in that vein on this discussion too.

The way information about containers and levels of description is managed is one of the things that complicates migration of data from Archon to ArchivesSpace, but there are strategies for dealing with that. Any Archon users want to share what they've done on this particular issue, or any users in general want to share ideas on migrating data that doesn't quite fit the data model? I love hearing the many creative ideas people in the community - Yale and RAC foremost among them! - have come up with for grappling with legacy data.

Thanks,
Christine

Christine Di Bella
Community Outreach and Support Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)
[cid:image003.png at 01CE734E.FD759D30]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Schwartz, Scott W
Sent: Wednesday, October 28, 2015 1:53 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] where are the boxes?

Pat and Maureen,

I confess, as one of creators of Archon, the tone of your recent exchange to the list is getting a little tiresome.   Having Matt's problems with Aspace described as being a "victim" of the Archon migration script is just plain silly.  scott

Scott W. Schwartz
Archivist for Music and Fine Arts and Director
Sousa Archives and Center for American Music
1103 S. Sixth Street
Champaign, IL  61820
217-333-4577
217-244-8695 (f)

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick
Sent: Wednesday, October 28, 2015 11:39 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] where are the boxes?

Matt,

Strictly speaking, containers are not elements/levels of archival description, and really don't belong in a components list with other levels of description (series, collection, file, etc.).

Boxes are included in instances in AS, where they indicate the physical location. If you created an instance with a box number in ArchivesSpace, you would see it showing up to the right side of the component list. It doesn't look like you have instances for boxes and folders in your AS resource.

I think Maureen Callahan of Yale encapsulated many of my feelings about containers and archival description in a blog post almost a year ago: https://icantiemyownshoes.wordpress.com/2014/12/15/on-containers/<https://urldefense.proofpoint.com/v2/url?u=https-3A__icantiemyownshoes.wordpress.com_2014_12_15_on-2Dcontainers_&d=BQMFAg&c=8hUWFZcy2Z-Za5rBPlktOQ&r=vT8n9m4tLaEaKeTnKcEFhoPv-EGCjFBVW30PCXY61ds&m=NHtvl-F_VKrvWyx4h_w3ei2C-HKDuXkVjfktUEVvX68&s=egQ-Q24CnkB4sM7fX5XiBV90UVfhLF9_lsqdHZFi5ec&e=>

Patrick Galligan
Rockefeller Archive Center
Assistant Digital Archivist
914-366-6386

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew J Gorzalski
Sent: Wednesday, October 28, 2015 12:02 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] where are the boxes?

Pardon my ignorance, but s ArchivesSpace supposed to include boxes as a part of the container (components?) list?  These screen shots show the difference between the ASpace admin/public view of a container list, which only lists only files.  The other screen shot shows the Archon equivalent of the same collection, noting boxes in which the folders reside.

MATT GORZALSKI
University Archivist

MORRIS LIBRARY
MAIL CODE 6632
SOUTHERN ILLINOIS UNIVERSITY
605 AGRICULTURE DR
CARBONDALE, IL 62901

mgorzalski at lib.siu.edu<mailto:mgorzalski at lib.siu.edu>
P: 618/453-2225
F: 618/453-3440
lib.siu.edu

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