[Archivesspace_Users_Group] Extent questions

[Carll, Johanna]

Harvard University has embarked on a project to ingest all of its EAD finding aids (numbering over 6,000) into ArchivesSpace.  One of the areas we are struggling with is the collection level extent record. Can anyone help with the following issues?


1.       How should we tag extents we want to ingest as part, not whole, extents?  Based on EAD exports of records created in AS, I tried the following tagging, but the ingest still resulted in whole instead of part extent statements:

<physdesc altrender="part"><extent >5 videotapes</extent> </physdesc> <physdesc altrender="part"><extent >2 DVDs</extent></physdesc>


2.       How are you expressing uncertainty in extents (example: approximately 500 photographs)?  Since there isn't a certainty field in AS extent record (like there is in the collection dates record), we would like to know how others are expressing approximate extents.
Thanks

Johanna Carll
Archivist and Metadata Specialist
Schlesinger Library
Radcliffe Institute for Advanced Study
Harvard University
10 Garden Street
Cambridge, MA 02138
617-495-8524
jcarll at radcliffe.harvard.edu

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