[Archivesspace_Users_Group] Extent questions

[Custer, Mark]

Hi, Johanna.

I don't have any good answers, but I'm pretty sure that you'll need to update ASpace's EAD 2002 importer to import those "part" attributes.  If that's done, it would be great if that new feature could be added to the core code.

Similarly, I'd love for the official ASpace EAD importer and exporter to be updated to do what the archivists at the Bentley recently blogged about, http://archival-integration.blogspot.com/2015/09/the-archivesspace-api.html - namely, to maintain references to subject and agent records that are already properly subdivided in the database rather than creating new ones when performing EAD imports (although I'd probably use the altrender attribute for this purpose, rather than adding a new ref attribute... but that's only because I hate to invalidate EAD files!).

Also, about a month ago, I discovered that the ASpace EAD importer silently drops any "ead:note" elements in a finding aid.  If you have any of those, you'll want to convert them to another element, like "ead:odd".

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Carll, Johanna
Sent: Monday, October 19, 2015 9:24 AM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Extent questions

Harvard University has embarked on a project to ingest all of its EAD finding aids (numbering over 6,000) into ArchivesSpace.  One of the areas we are struggling with is the collection level extent record. Can anyone help with the following issues?


1.       How should we tag extents we want to ingest as part, not whole, extents?  Based on EAD exports of records created in AS, I tried the following tagging, but the ingest still resulted in whole instead of part extent statements:

<physdesc altrender="part"><extent >5 videotapes</extent> </physdesc> <physdesc altrender="part"><extent >2 DVDs</extent></physdesc>


2.       How are you expressing uncertainty in extents (example: approximately 500 photographs)?  Since there isn't a certainty field in AS extent record (like there is in the collection dates record), we would like to know how others are expressing approximate extents.
Thanks

Johanna Carll
Archivist and Metadata Specialist
Schlesinger Library
Radcliffe Institute for Advanced Study
Harvard University
10 Garden Street
Cambridge, MA 02138
617-495-8524
jcarll at radcliffe.harvard.edu<mailto:jcarll at radcliffe.harvard.edu>

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