[Archivesspace_Users_Group] Greetings and publishing question

Kari R Smith smithkr at mit.edu
Fri Feb 13 12:46:54 EST 2015

Hi Valerie,
As I understand "Publish All", it selects each 'publish' check box in the sections of a single Resource Record.  You still then have to "Publish" that record.  So the benefit of 'Publish All' is that it acts as "select all publishable sections for publishing" rather than you having to check off each individual publish box in the full resource record.

Others can correct me if I'm wrong.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Valerie Addonizio
Sent: Friday, February 13, 2015 11:01 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Greetings and publishing question

Update: I figured out how to publish my records, but I am still puzzled by the functionality of Publish All. I have searched the documentation for insight into this particular feature and haven't found any.

To sum up, I was clicking Publish All, and I was getting a confirmation message and yet no record would publish. Just now I went back to a record that I knew I had attempted to publish multiple times using Publish All, and the Publish checkbox was already checked. It wasn't until I altered something else (I changed the title of the resource) that the Save box activated and I was able to save. Then the record went live.

In a fresh attempt, I simply used the check box, saved, and it worked, and this is certainly what I should have been doing to begin with.

However, Publish All was giving me a confirmation message. I had assumed the confirmation was confirmation enough. Was I misusing Publish All? What is its relationship to publishing versus the Publish checkbox? Why didn't the changes stick if saving wasn't an option? Or is Publish All meant to be used with already published records as a way of pushing the true value to every level?

Thank you again.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Valerie Addonizio
Sent: Friday, February 13, 2015 10:23 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Greetings and publishing question

Greetings AS listserv! I am posting for the first time as I slowly orient myself to our recent AS installation here at Johns Hopkins. I'm happy to say we have completed our first migration, but know that we are a well behind the curve, so I'm afraid my questions will be pretty basic as I get acquainted.

On that note, here is my first problem: after import I was only able to publish 5 records to the public interface, and now I cannot publish any. In the staff view I select Publish All, I get a confirmation message, just as I did with the first five (chosen at random) but now the newly published records simply never appear.

I'm in version 1.1.0

In case it matters I only have one variable in the time since I successfully posted the five records: I did attempt a second migration (which essentially failed because I think I accidentally "accepted" the first migration, if anyone wants to address how I can make this an iterative process, please let me know as well)! Other than that attempted second migration, I have done nothing that I can think of that may have affected the repository.

Thank you in advance for your patience with the new person!


Valerie Addonizio
The Sheridan Libraries
Johns Hopkins University
vaddoniz at jhu.edu<mailto:vaddoniz at jhu.edu>

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