[Archivesspace_Users_Group] odd information in public display?

[Prom, Christopher John]

Matt,

At least for the bio note, this text is being put in by the Archon import tool, which implements the spec that is found here:

https://docs.google.com/spreadsheets/d/1G7um0EgICCDxWZgYbU8JsYMHZU-GylaHX-hBYUTNfvU/edit#gid=4&vpid=A1

In other words, it is a bit on an unanticipated bug. The best way to solve it would be for the migration tool to have check so that these prepended and appended string values are not put in place if the value of the field being migrated is null or empty.

Chris Prom

On Dec 1, 2015, at 2:42 PM, Kari R Smith <smithkr at MIT.EDU<mailto:smithkr at MIT.EDU>> wrote:

Hi Matt,
We haven’t see that but it has happened with data that was put into customized fields in AT.  Best way to diagnose is to search in Archon for the text that’s showing up in ArchivesSpace and see if you can figure out which data filed it came from.

Kari

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Matthew J Gorzalski
Sent: Tuesday, December 01, 2015 3:10 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] odd information in public display?

Has anyone migrating from Archon or AT experienced descriptive text in the ASpace public display that was not in your original Archon or AT?  We have instances in public ASpace like:

Existence and Location of Originals
multi-part note content

Related Materials
multi-part note content

And in Archon there was no information entered in these fields.

Also the end of our Bio/Historic notes end with “Note written by” when no such text appears in Archon, and we didn’t always enter a name in Archon’s bio/historic author field.

Thanks,

MATT GORZALSKI
University Archivist

MORRIS LIBRARY
MAIL CODE 6632
SOUTHERN ILLINOIS UNIVERSITY
605 AGRICULTURE DR
CARBONDALE, IL 62901

mgorzalski at lib.siu.edu<mailto:mgorzalski at lib.siu.edu>
P: 618/453-2225
F: 618/453-3440
lib.siu.edu<http://lib.siu.edu>

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