[Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace

Callahan, Maureen maureen.callahan at yale.edu
Thu Aug 27 12:17:04 EDT 2015

Hi Chris,

This is really solving a lot of problems, thank you.

Our collection with the largest number of subjects and agents (> 500) is still taking about 50 seconds to load on my local machine. This is much, much better than what we’re seeing on our turbocharged server environment, where I gave up after four minutes and three requests from Chrome to put it out of its misery.

The click-to-load action is working as expected with this newest release. I think that we’ll have to do a little training to help folks understand what they should be expecting, but once they’re familiar, this should be fine.

I wonder about the little boxes on the navigation sidebar — HM reported that these take a non-trivial time to load. I’ve taught a handful of workshops at Yale, and frankly no one seems to grok the little boxes or find them particularly useful. They’re kind of comical on records that have a ton of subrecords. Could these maybe be replaces with a number?

[cid:55A03205-7224-4BC3-BDBC-11BC2A051889 at its.yale.internal]
I’’m wondering — will the “show all records” command appear for any group of subrecords that exceeds a certain threshold, including digital objects and top containers? I imagine that this could really assuage some of the pain that UIUC was seeing for their gazillions of digital objects.

I also like the “1” and “2” pills, which give you a better sense of what you’re moving. Something that I noticed is that I’m not getting the error message that I expected when I move more than one component to the end of the list. Instead, I get a notice that the record is being edited by another user:
[cid:997DCDE4-8594-409F-897C-3C400805E2DA at its.yale.internal]
And when I refresh, I have the expected problem of the two items that should be at the end of the list actually being the last item and third-to-last item, but I don’t get the fun error message that helps me realize that I should pay attention to this:

[cid:E7CA1534-7137-490C-A235-EDDB6483FCB1 at its.yale.internal]
Again, thank you for the quick turn-around on this. It’s looking awesome.


On Aug 27, 2015, at 9:33 AM, Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org<mailto:Chris.Fitzpatrick at lyrasis.org>> wrote:


Thanks for the screen cast Patrick. Yes, looks like Instances were not loading correctly ( the have a custom-action in the template, which resulted in the section not showing).

I've fixed this and added a couple other things:

1) In the tree, you will be shown the order that items will be moved in ( via a little grey badge next to the item's title ). This has caused some confusion, since it's not totally intuitive. Hopefully this corrects it.
2) There is a better message for when the form detects a tree not being in the correct order, instead of just a cheesy alert. We still need to have some language or dialog thought up.
3) Clicking on the show all records inserts a spinner to show users that something is happening.

I have not fixed the "drag multiple items to the bottom of the list" issue, since I want to leave this so people can easily test out the ordering stuff.

You can download this here:

Release 0.0.2: AR-1183 fixing show alls for instances ( and things with custom actio… · archivesspace/archivesspace · GitHub
archivesspace - The ArchivesSpace archives management tool
Read more...<https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_releases_tag_0.0.2&d=AwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=aRy2kse4OO-aYePS2-TXvfebtMsmFbwonDxtHiQHZwo&s=FY_eXo3H8cuD9YOqaGtEMVr-nPkqM7scS_yZcXrTO7c&e=>

or try it out on test.archivesspace.org<http://test.archivesspace.org/>.

PLEASE have a look at this and give us some input. We are wanting to have a RC issued ASAP.

best, Chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Galligan, Patrick <PGalligan at rockarch.org<mailto:PGalligan at rockarch.org>>
Sent: Monday, August 24, 2015 9:12 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace

I am seeing the click to load more on certain “linked” fields, like subjects, agents, and related accessions/resources, instances, etc.

However, I AM having trouble sometimes getting them to actually load and display those sections. See video: https://drive.google.com/open?id=0B3nGDOCrqPJ_dVF0cVFwUXp0Sms

Also, this definitely fixes issues with everyday editing, but you’re still going to see the slowdown if you have to add or change description in those sections.

Patrick Galligan
Rockefeller Archive Center
Assistant Digital Archivist

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair
Sent: Monday, August 24, 2015 2:36 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace


I haven’t tested extensively, but the couple of item records I tried load, if anything, slower than they do in the 1.3.0 release. I noticed though that I wasn’t getting the “Click to load records” button in the subforms where there were more than five links, so I don’t know if I missed a step in installing this or not. I followed the usual upgrading instructions.  -k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Brad Westbrook
Sent: Monday, August 24, 2015 7:50 AM
To: 'archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>'
Subject: Re: [Archivesspace_Users_Group] [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace

Good morning, folks,

It was great to see so many of you at various meetings at SAA and at the first ArchivesSpace members forum.

Now that SAA is over and many of you are back in your offices, I would like to ask you to join Patrick Galligan in testing the “fixes” for the rendering and re-ordering problems described in my message last Thursday afternoon (appearing at the bottom of this message).  We very much need your input.  Do the “fixes” work?  Are they suitable?

If you have questions about how to test these fixes, please send questions to this list.

Meanwhile, thanks in advance for pitching in on this matter.


Brad W.

From: archivesspace_member_reps-bounces at lyralists.lyrasis.org<mailto:archivesspace_member_reps-bounces at lyralists.lyrasis.org> [mailto:archivesspace_member_reps-bounces at lyralists.lyrasis.org] On Behalf Of Galligan, Patrick
Sent: Thursday, August 20, 2015 4:50 PM
To: 'Archivesspace Member Reps'; 'archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>'; 'Archivesspace_member_reps at lyralists.lyrasis.org<mailto:Archivesspace_member_reps at lyralists.lyrasis.org>'
Cc: 'yulaspace at mailman.yale.edu<mailto:yulaspace at mailman.yale.edu>'; 'archivesspace_bot_members at lyralists.lyrasis.org<mailto:archivesspace_bot_members at lyralists.lyrasis.org>'; 'archivesspace at googlegroups.com<mailto:archivesspace at googlegroups.com>'
Subject: Re: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace

Thanks, Brad.

I look forward to playing around with the UI changes and testing them out when SAA is over.

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-----Original Message-----
From: Brad Westbrook [brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>]
Sent: Thursday, August 20, 2015 04:33 PM Eastern Standard Time
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>;Archivesspace_member_reps at lyralists.lyrasis.org<mailto:Archivesspace_member_reps at lyralists.lyrasis.org>
Cc: yulaspace at mailman.yale.edu<mailto:yulaspace at mailman.yale.edu>; archivesspace_bot_members at lyralists.lyrasis.org<mailto:archivesspace_bot_members at lyralists.lyrasis.org>; archivesspace at googlegroups.com<mailto:archivesspace at googlegroups.com>
Subject: [Archivesspace_member_reps] Resolving Performance Problems in ArchivesSpace
Dear ArchivesSpace members,

The ArchivesSpace team has been working earnestly to resolve three performance problems reported by users of the application.  They are:

1)      A problem with rendering of large, multi-part records, which is described more fully in JiraAR-1311<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_AR-2D1311&d=AwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=aRy2kse4OO-aYePS2-TXvfebtMsmFbwonDxtHiQHZwo&s=yjWZt2lsCmWgXr0SFh7a_9C--CYOtnt5NT5HDushxuo&e=>, was reported by Yale University a few weeks ago.
2)      A problem with unintentional re-ordering of components in resource record trees has been reported by The Ohio State University and other members.  The work history for that problem is documented in Jira AR-1183<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_AR-2D1183&d=AwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=aRy2kse4OO-aYePS2-TXvfebtMsmFbwonDxtHiQHZwo&s=faFeTDNd_WV62ZliBd448dsp_tA5P69TBiZgXGxrfag&e=>,

Since these two problems potentially affect all implementations of ArchivesSpace, the ArchivesSpace development team has been addressing them outside of the prioritization process the ArchivesSpace community implemented last spring.  The results of their efforts are present in a new version of the ArchivesSpace application that can be downloaded from https://github.com/archivesspace/archivesspace/releases<https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_archivesspace_archivesspace_releases&d=AwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=aRy2kse4OO-aYePS2-TXvfebtMsmFbwonDxtHiQHZwo&s=5gpCO6IZeN9_rdF5xzHetc9dSCz4MgsaZ7fL11Wh2Ww&e=>  (select the zip file for the release labeled “ui-changes-0.0.1”).  Also, a screencast illustrating the solutions to these two problems is available athttps://drive.google.com/file/d/0BzRF7huQ7tqKaEQ3VTBmYnJIU28/view?usp=sharing<https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_file_d_0BzRF7huQ7tqKaEQ3VTBmYnJIU28_view-3Fusp-3Dsharing&d=AwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=aRy2kse4OO-aYePS2-TXvfebtMsmFbwonDxtHiQHZwo&s=vJ_McG2kib3s91HymeW07MjrThQ2XX8Dax5pZloEP_s&e=>.  We invite everybody to test these fixes and report their results to the corresponding Jiras indicated above.
3)      A third performance problem area is the ArchivesSpace public interface, which, since the release of version 1.0 in September 2013, many ArchivesSpace members have described as being inadequate to support public service in their repositories.   These inadequacies are being addressed by a team established this past spring and led by LYRASIS’s Angela Spinazzè and Yale University’s Mark Custer.  Progress reports on that work are available on the ArchivesSpace wiki athttps://archivesspace.atlassian.net/wiki/display/ADC/Public+Interface+Enhancement+Project<https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_wiki_display_ADC_Public-26-2343-3BInterface-26-2343-3BEnhancement-26-2343-3BProject&d=AwMF-g&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=aRy2kse4OO-aYePS2-TXvfebtMsmFbwonDxtHiQHZwo&s=mt38KfzLsSOiMGpU-BGgTsbi22YfjyTbVBcrLp05N-E&e=>.
Collectively, the surfacing of these problems, and their eventual resolution, represents a new stage in the ongoing maturation and refinement of the ArchivesSpace application. Our overall goal remains to provide an archives information management application that accelerates processing of archival materials, supports effective collection management, and can be used to support discovery and access among the research community.
Thank you to all ArchivesSpace members for your continuing support and involvement.

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
bradley_d_westbrook (Skype)

Archivesspace_Users_Group mailing list
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