[Archivesspace_Users_Group] Finding Aid Date redux

Fri Apr 10 17:11:33 EDT 2015

Collective wisdom,

Back in October I wrote (partial e-mail thread below) to note that "Finding
Aid Date" was not exporting into <publicationstmt> as we expected upon EAD
export (it actually wasn't being exported at all).  By the end of the month
this error had been corrected as reported by Chris Fitzpatrick below and
confirmed by myself.  Following our update to 1.2 last night (we're Lyrasis
hosted) the <date> is again no longer exporting.  I'm writing to confirm
that this isn't just a local issue.  Have others found that "Finding Aid
Date" isn't making it into their exported EAD?  I find it hard to believe
that no one else has reported what seems like a pretty obvious bug...

Best,

Lora

---------- Forwarded message ----------
From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org>
Date: Mon, Oct 20, 2014 at 11:07 AM
Subject: Re: [Archivesspace_Users_Group] Finding aid date
To: Archivesspace Users Group <
archivesspace_users_group at lyralists.lyrasis.org>

 Hi Mark,

 Good memory.  Looking back at this, the problem was "fixed" (

https://github.com/archivesspace/archivesspace/commit/a5ca7afd61c5b2d7eb7a3d437892dc6d48e4a920#diff-e585b4901bb0498d8c559d38bf448ea8R529
)
back on Jul 8 but then this was removed because it was later removed
because it was not according to the spec (

http://archivesspace.org/importexport ) which doesn't have the
finding_aid_date in the titlestmt.

  The problem is that the finding_aid_date was never actually added to the
publicationstmt, which is were the spec says it should go.

 I've added the finding_aid_date to the publicationstmt, as the EAD export
map indicates it should go.  Hopefully this will resolve the matter?

 b,chris.

  Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
   ------------------------------
*From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
Custer, Mark <mark.custer at yale.edu>
*Sent:* Monday, October 20, 2014 3:01 PM
*To:* Archivesspace Users Group

*Subject:* Re: [Archivesspace_Users_Group] Finding aid date

I reported this issue earlier in the year. Here’s the snippet from the Word
file, which was later added to Pivotal Tracker:

·         “Finding Aid Title” field is not exported (instead, the
collection “Title” is repeated in its place).

·         “Finding Aid Note” is not exported as part of the eadheader.

·         “Finding Aid Date” is not exported as part of the eadheader.

And here’s the ticket in Pivotal Tracker for that last one:
https://www.pivotaltracker.com/story/show/72331992 (which was broken out
from the original ticket)

Are the Finding Aid Note and Finding Aid Title fields exporting now?

Mark

P.S.  I also added a feature request to include a separate field for
subtitles, but I don’t know how many people would actually require that (
https://www.pivotaltracker.com/story/show/69651562).  If that field was
used in the AT, I can confirm that the subtitle is still migrated over to
ArchivesSpace since the AT-to-ASpace migration tool will append that value
to the finding aid title field.  I haven’t tested ASpace’s EAD importer to
confirm that it does the same, though.

*From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Chris
Fitzpatrick
*Sent:* Monday, October 20, 2014 6:34 AM
*To:* Archivesspace Users Group
*Subject:* Re: [Archivesspace_Users_Group] Finding aid date

Hi Laura,

Well, it's not in Pivotal, so it was not a known bug. I've added them here:

https://www.pivotaltracker.com/story/show/81000628

 Kind of amazed nobody has noticed this sooner.

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
   ------------------------------

*From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Lora
Davis <ljdavis at colgate.edu>
*Sent:* Friday, October 17, 2014 9:17 PM
*To:* Archivesspace Users Group
*Subject:* [Archivesspace_Users_Group] Finding aid date

Apologies if this has already been noted, but I - like many others I'm sure
- have been eagerly awaiting 1.1.0 so have been putting rc8 through its
paces in our sandbox today.

The one pesky outstanding issue that does not appear to be resolved is that
the contents of "Finding Aid Date" are still not being exported at all, let
alone into <publicationstmt> where we'd expect to find it.  Our stylesheets
draw on this date to generate an authorship statement along the lines of
"Finding aid prepared by <author>, <date>."  Since the finding aid date is
not ending up anywhere in the exported XML we're left with "Finding aid
prepared by John Smith, ."  Minor inconvenience, but annoying.

On the other hand, I'm  pleased to report that other failure to export
issues we've had with things like <accessrestrict> are now working
beautifully.

Are others finding that <date> is not exporting?  Is this a known bug?  Is
there a reason why this is not being exported?  Any fix in the works?  (I
checked the PivotalTracker, but found nada.)

Thanks in advance,

Lora

-- 
Lora J. Davis
Assistant Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346

Tel:  (315) 228-6376
Fax: (315) 228-7934

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-- 
Lora J. Davis
Collections Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
Tel:  (315) 228-6376
Fax: (315) 228-7934
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