[Archivesspace_Users_Group] Finding aid date

Mon Oct 20 13:28:15 EDT 2014

Yes, Mark, I should have noted that for a variety of purely local reasons -
budgeting cycles, ending of a fiscal year, sudden important staff
vacancies, institutional desire to go with a hosted option, my own looming
maternity leave, etc. - we opted to migrate before it was 100% ideal for us
to do so.  I used v1.0.9.1 (05-29-2014) of the migrator to complete our
migration on June 6 and I went into labor on June 12.  We went in with eyes
wide open and knew there would be outstanding issues with our migration
that we'd have to address at a later date, but, luckily, as a
small institution (we only had 6 finding aids when I arrived in late 2012)
data correction after the fact is not out of the question.  All of the
instances that lost restriction notes are part of larger partially
processed/in-process collections that are not yet live and still seeing
regular tweaking by our students and staff.

TLDR version: It's ALWAYS best to ensure a complete and accurate migration
and avoid touchups after the fact, but sometimes you have to do things that
are not ideal in order to accomplish a larger goal in this messy world we
live in.  I would fully suspect that this issue has been addressed in later
iterations of the migrator, but cannot comment on that first hand.

Best,

Lora

On Mon, Oct 20, 2014 at 1:02 PM, Custer, Mark <mark.custer at yale.edu> wrote:

>  Lora,
>
>
>
> Do you know which version of the migration tool that you used?
>
>
>
> If that issue is not yet addressed in the current version of the migration
> tool, it should be.  I can’t remember if we tested that out just yet on our
> databases, but I thought that it was on our list.  In any event, I’d try to
> address it as part of the migration process (or as an automated cleanup
> process post migration) so that you don’t have to ask folks to copy and
> paste the corrections one by one, which can be error prone and difficult to
> review.
>
>
>
> Mark
>
>
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Lora
> J. Davis
> *Sent:* Monday, October 20, 2014 11:51 AM
>
> *To:* Archivesspace Users Group
> *Subject:* Re: [Archivesspace_Users_Group] Finding aid date
>
>
>
> Thank you. Yes, finding aid title is now exporting as expected (thank
> goodness!). I haven't run a test with a record containing a finding aid
> note yet, but suspect it is also corrected. Having <accessrestrict> back is
> a HUGE weight off for us as we have some complicated restriction notes for
> our institutional records.
>
>
>
> We've never had cause to use subtitle, so I can't report how the migrator
> handles that info.  The only data we lost with the AT-to-AS migrator was
> item-level (NOT collection level) restriction notes. Our student workers
> will be busily copy/pasting in the coming months...
>
>
>
> Lora
>
> Sent from my iPhone
>
>
> On Oct 20, 2014, at 9:01 AM, "Custer, Mark" <mark.custer at yale.edu> wrote:
>
>  I reported this issue earlier in the year. Here’s the snippet from the
> Word file, which was later added to Pivotal Tracker:
>
>
>
> ·         “Finding Aid Title” field is not exported (instead, the
> collection “Title” is repeated in its place).
>
> ·         “Finding Aid Note” is not exported as part of the eadheader.
>
> ·         “Finding Aid Date” is not exported as part of the eadheader.
>
> And here’s the ticket in Pivotal Tracker for that last one:
> https://www.pivotaltracker.com/story/show/72331992 (which was broken out
> from the original ticket)
>
>
>
> Are the Finding Aid Note and Finding Aid Title fields exporting now?
>
>
>
> Mark
>
>
>
> P.S.  I also added a feature request to include a separate field for
> subtitles, but I don’t know how many people would actually require that (
> https://www.pivotaltracker.com/story/show/69651562).  If that field was
> used in the AT, I can confirm that the subtitle is still migrated over to
> ArchivesSpace since the AT-to-ASpace migration tool will append that value
> to the finding aid title field.  I haven’t tested ASpace’s EAD importer to
> confirm that it does the same, though.
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Chris
> Fitzpatrick
> *Sent:* Monday, October 20, 2014 6:34 AM
> *To:* Archivesspace Users Group
> *Subject:* Re: [Archivesspace_Users_Group] Finding aid date
>
>
>
> Hi Laura,
>
>
>
> Well, it's not in Pivotal, so it was not a known bug. I've added them
> here:
>
> https://www.pivotaltracker.com/story/show/81000628
>
>
>
>  Kind of amazed nobody has noticed this sooner.
>
>
>
> b,chris.
>
>
>
> Chris Fitzpatrick | Developer, ArchivesSpace
> Skype: chrisfitzpat  | Phone: 918.236.6048
> http://archivesspace.org/
>    ------------------------------
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Lora Davis <ljdavis at colgate.edu>
> *Sent:* Friday, October 17, 2014 9:17 PM
> *To:* Archivesspace Users Group
> *Subject:* [Archivesspace_Users_Group] Finding aid date
>
>
>
> Apologies if this has already been noted, but I - like many others I'm
> sure - have been eagerly awaiting 1.1.0 so have been putting rc8 through
> its paces in our sandbox today.
>
>
>
> The one pesky outstanding issue that does not appear to be resolved is
> that the contents of "Finding Aid Date" are still not being exported at
> all, let alone into <publicationstmt> where we'd expect to find it.  Our
> stylesheets draw on this date to generate an authorship statement along the
> lines of "Finding aid prepared by <author>, <date>."  Since the finding aid
> date is not ending up anywhere in the exported XML we're left with "Finding
> aid prepared by John Smith, ."  Minor inconvenience, but annoying.
>
>
>
> On the other hand, I'm  pleased to report that other failure to export
> issues we've had with things like <accessrestrict> are now working
> beautifully.
>
>
>
> Are others finding that <date> is not exporting?  Is this a known bug?  Is
> there a reason why this is not being exported?  Any fix in the works?  (I
> checked the PivotalTracker, but found nada.)
>
>
>
> Thanks in advance,
>
>
>
> Lora
>
>
>
> --
> Lora J. Davis
> Assistant Archivist
> Colgate University Libraries
> 13 Oak Drive
> Hamilton, NY 13346
>
> Tel:  (315) 228-6376
> Fax: (315) 228-7934
>
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-- 
Lora J. Davis
Assistant Archivist
Colgate University Libraries
13 Oak Drive
Hamilton, NY 13346
Tel:  (315) 228-6376
Fax: (315) 228-7934
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