<div dir="ltr">Yes, Mark, I should have noted that for a variety of purely local reasons - budgeting cycles, ending of a fiscal year, sudden important staff vacancies, institutional desire to go with a hosted option, my own looming maternity leave, etc. - we opted to migrate before it was 100% ideal for us to do so. I used <font face="arial, sans-serif">v1.0.9.1 (05-29-2014) of the migrator to complete our migration on June 6 and I went into labor on June 12. We went in with eyes wide open and knew there would be outstanding issues with our migration that we'd have to address at a later date, but, luckily, as a small institution (we only had 6 finding aids when I arrived in late 2012) data correction after the fact is not out of the question. All of the instances that lost restriction notes are part of larger partially processed/in-process collections that are not yet live and still seeing regular tweaking by our students and staff.</font><div><font face="arial, sans-serif"><br></font></div><div><font face="arial, sans-serif">TLDR version: It's ALWAYS best to ensure a complete and accurate migration and avoid touchups after the fact, but sometimes you have to do things that are not ideal in order to accomplish a larger goal in this messy world we live in. I would fully suspect that this issue has been addressed in later iterations of the migrator, but cannot comment on that first hand. </font></div><div><font face="arial, sans-serif"><br></font></div><div><font face="arial, sans-serif">Best,</font></div><div><font face="arial, sans-serif"><br>Lora</font></div></div><div class="gmail_extra"><br><div class="gmail_quote">On Mon, Oct 20, 2014 at 1:02 PM, Custer, Mark <span dir="ltr"><<a href="mailto:mark.custer@yale.edu" target="_blank">mark.custer@yale.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Lora,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Do you know which version of the migration tool that you used?
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">If that issue is not yet addressed in the current version of the migration tool, it should be. I can’t remember if we tested that out just yet on our databases,
but I thought that it was on our list. In any event, I’d try to address it as part of the migration process (or as an automated cleanup process post migration) so that you don’t have to ask folks to copy and paste the corrections one by one, which can be
error prone and difficult to review.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Mark<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"><u></u> <u></u></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Lora J. Davis<br>
<b>Sent:</b> Monday, October 20, 2014 11:51 AM</span></p><div><div class="h5"><br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Finding aid date<u></u><u></u></div></div><p></p>
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</div><div><div class="h5">
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Thank you. Yes, finding aid title is now exporting as expected (thank goodness!). I haven't run a test with a record containing a finding aid note yet, but suspect it is also corrected. Having <accessrestrict> back is a HUGE weight off
for us as we have some complicated restriction notes for our institutional records. <u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">We've never had cause to use subtitle, so I can't report how the migrator handles that info. The only data we lost with the AT-to-AS migrator was item-level (NOT collection level) restriction notes. Our student workers will be busily copy/pasting
in the coming months...<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Lora<br>
<br>
Sent from my iPhone<u></u><u></u></p>
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On Oct 20, 2014, at 9:01 AM, "Custer, Mark" <<a href="mailto:mark.custer@yale.edu" target="_blank">mark.custer@yale.edu</a>> wrote:<u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">I reported this issue earlier in the year. Here’s the snippet from the Word file, which was later added to Pivotal Tracker:</span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><u></u><u></u></p>
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<u></u><span style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u>“Finding Aid Title” field is not exported (instead, the collection “Title” is repeated in its place).
<u></u><u></u></p>
<p>
<u></u><span style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u>“Finding Aid Note” is not exported as part of the eadheader.<u></u><u></u></p>
<p>
<u></u><span style="font-family:Symbol"><span>·<span style="font:7.0pt "Times New Roman"">
</span></span></span><u></u><span style="background:yellow">“Finding Aid Date” is not exported as part of the eadheader</span>.<u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">And here’s the ticket in Pivotal Tracker for that last one:
<a href="https://www.pivotaltracker.com/story/show/72331992" target="_blank">https://www.pivotaltracker.com/story/show/72331992</a> (which was broken out from the original ticket)</span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Are the Finding Aid Note and Finding Aid Title fields exporting now?
</span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">Mark</span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d">P.S. I also added a feature request to include a separate field for subtitles, but I don’t know how many people would actually require that (<a href="https://www.pivotaltracker.com/story/show/69651562" target="_blank">https://www.pivotaltracker.com/story/show/69651562</a>).
If that field was used in the AT, I can confirm that the subtitle is still migrated over to ArchivesSpace since the AT-to-ASpace migration tool will append that value to the finding aid title field. I haven’t tested ASpace’s EAD importer to confirm that it
does the same, though.</span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1f497d"> </span><u></u><u></u></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> [<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org</a>]
<b>On Behalf Of </b>Chris Fitzpatrick<br>
<b>Sent:</b> Monday, October 20, 2014 6:34 AM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Finding aid date</span><u></u><u></u></p>
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<p class="MsoNormal"> <u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black">Hi Laura, </span>
<u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"> </span><u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black">Well, it's not in Pivotal, so it was not a known bug. I've added them here:
</span><u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"><a href="https://www.pivotaltracker.com/story/show/81000628" target="_blank">https://www.pivotaltracker.com/story/show/81000628</a></span><u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"> </span><u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"> Kind of amazed nobody has noticed this sooner.
</span><u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"> </span><u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black">b,chris. </span><u></u><u></u></p>
<p><span style="font-family:"Calibri","sans-serif";color:black"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Calibri","sans-serif";color:black">Chris Fitzpatrick | Developer, ArchivesSpace<br>
Skype: chrisfitzpat | Phone: <a href="tel:918.236.6048" value="+19182366048" target="_blank">918.236.6048</a><br>
<a href="http://archivesspace.org/" target="_blank">http://archivesspace.org/</a></span><u></u><u></u></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
on behalf of Lora Davis <<a href="mailto:ljdavis@colgate.edu" target="_blank">ljdavis@colgate.edu</a>><br>
<b>Sent:</b> Friday, October 17, 2014 9:17 PM<br>
<b>To:</b> Archivesspace Users Group<br>
<b>Subject:</b> [Archivesspace_Users_Group] Finding aid date</span><span style="font-family:"Calibri","sans-serif";color:#212121">
</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">Apologies if this has already been noted, but I - like many others I'm sure - have been eagerly awaiting 1.1.0 so have been putting rc8 through its paces in our sandbox today.
</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">The one pesky outstanding issue that does not appear to be resolved is that the contents of "Finding Aid Date" are still not being exported at all, let alone into <publicationstmt>
where we'd expect to find it. Our stylesheets draw on this date to generate an authorship statement along the lines of "Finding aid prepared by <author>, <date>." Since the finding aid date is not ending up anywhere in the exported XML we're left with "Finding
aid prepared by John Smith, ." Minor inconvenience, but annoying.</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">On the other hand, I'm pleased to report that other failure to export issues we've had with things like <accessrestrict> are now working beautifully.</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">Are others finding that <date> is not exporting? Is this a known bug? Is there a reason why this is not being exported? Any fix in the works? (I checked the PivotalTracker,
but found nada.)</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">Thanks in advance,</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">Lora <br clear="all">
</span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121"> </span><u></u><u></u></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">--
<br>
Lora J. Davis<br>
Assistant Archivist<br>
Colgate University Libraries<br>
13 Oak Drive<br>
Hamilton, NY 13346 </span><u></u><u></u></p>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif";color:#212121">Tel: <span><a href="tel:%28315%29%20228-6376" value="+13152286376" target="_blank">(315) 228-6376</a></span><br>
Fax: <span><a href="tel:%28315%29%20228-7934" value="+13152287934" target="_blank">(315) 228-7934</a></span></span><u></u><u></u></p>
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<p class="MsoNormal">_______________________________________________<br>
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<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" target="_blank">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><u></u><u></u></p>
</div>
</blockquote>
</div></div></div>
</div>
<br>_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><br>
<br></blockquote></div><br><br clear="all"><div><br></div>-- <br>Lora J. Davis<br>Assistant Archivist<br>Colgate University Libraries<br>13 Oak Drive<br>Hamilton, NY 13346<div>Tel: (315) 228-6376<br>Fax: (315) 228-7934</div>
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