[Archivesspace_Users_Group] importing to Accession and Resource records?

Soprano, Maria (Mariella) mariella at caltech.edu
Mon Oct 20 12:06:06 EDT 2014

Hi Nathan and Katherine,

Caltech is also working on migrating data from FileMakerPro into Accessions and migrating EAD into Resources. We would be very interested in precipitating to the discussion and possibly be one of the beta testers. Can we set up a time for a conference call? A Skype call would be a good option for us.


Mariella Soprano | Special Projects Archivist | Archives & Special Collections | archives.caltech.edu<http://www.archives.caltech.edu/>
Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2501 | Fax 626.395.4073 | mariella at caltech.edu<mailto:mariella at caltech.edu> | Caltech | caltech.edu<http://www.caltech.edu/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nathan Stevens
Sent: Monday, October 20, 2014 7:18 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] importing to Accession and Resource records?

Hi Katherine,
The ASpace team is currently working on a general purpose import tool (https://github.com/ns96/ASpaceMigrator) which should make your data migration task easier.
If you would like to be a beta tester of this program let me know and we can discuss the details.

On Mon, Oct 20, 2014 at 9:18 AM, Katherine Collett <kcollett at hamilton.edu<mailto:kcollett at hamilton.edu>> wrote:
We’re just starting to map the fields from our old accession database in FileMaker Pro to the ArchivesSpace fields, in preparation for migrating all the data.  Can data be imported into both the Accession record and the Resource and other records?  We have fields, for instance for location, that ArchivesSpace has only in the Resource record, but we don’t actually have separate resource records—all the information is in the accessions database (or in separate Word description documents, which we can deal with later).

What we’re thinking of doing is importing the location information into a user-defined field, which I hope we will later be able to map to the location field in the Resource record.  I see that we need to create the locations to be linked records—which will work fine later, and we can use the location info in the user-defined field to assign the correct locations.  Is there a quicker way of importing all the locations to the proper fields?


Katherine Collett, Archivist
Hamilton College Archives
Burke Library
198 College Hill Road
Clinton, NY 13323
askarch at hamilton.edu<mailto:askarch at hamilton.edu>
Hours: M-F 9:00am-12:00 noon and by appointment; contact to ascertain staff availability before visiting.

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Nathan Stevens
Digital Library Technology Services
New York University

ns96 at nyu.edu<mailto:ns96 at nyu.edu>
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