[Archivesspace_Users_Group] Finding aid date

Lora J. Davis ljdavis at colgate.edu
Mon Oct 20 11:51:06 EDT 2014

Thank you. Yes, finding aid title is now exporting as expected (thank goodness!). I haven't run a test with a record containing a finding aid note yet, but suspect it is also corrected. Having <accessrestrict> back is a HUGE weight off for us as we have some complicated restriction notes for our institutional records. 

We've never had cause to use subtitle, so I can't report how the migrator handles that info.  The only data we lost with the AT-to-AS migrator was item-level (NOT collection level) restriction notes. Our student workers will be busily copy/pasting in the coming months...


Sent from my iPhone

> On Oct 20, 2014, at 9:01 AM, "Custer, Mark" <mark.custer at yale.edu> wrote:
> I reported this issue earlier in the year. Here’s the snippet from the Word file, which was later added to Pivotal Tracker:
> ·         “Finding Aid Title” field is not exported (instead, the collection “Title” is repeated in its place).
> ·         “Finding Aid Note” is not exported as part of the eadheader.
> ·         “Finding Aid Date” is not exported as part of the eadheader.
> And here’s the ticket in Pivotal Tracker for that last one:  https://www.pivotaltracker.com/story/show/72331992 (which was broken out from the original ticket)
> Are the Finding Aid Note and Finding Aid Title fields exporting now?
> Mark
> P.S.  I also added a feature request to include a separate field for subtitles, but I don’t know how many people would actually require that (https://www.pivotaltracker.com/story/show/69651562).  If that field was used in the AT, I can confirm that the subtitle is still migrated over to ArchivesSpace since the AT-to-ASpace migration tool will append that value to the finding aid title field.  I haven’t tested ASpace’s EAD importer to confirm that it does the same, though.
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Chris Fitzpatrick
> Sent: Monday, October 20, 2014 6:34 AM
> To: Archivesspace Users Group
> Subject: Re: [Archivesspace_Users_Group] Finding aid date
> Hi Laura,
> Well, it's not in Pivotal, so it was not a known bug. I've added them here:
> https://www.pivotaltracker.com/story/show/81000628
>  Kind of amazed nobody has noticed this sooner.
> b,chris.
> Chris Fitzpatrick | Developer, ArchivesSpace
> Skype: chrisfitzpat  | Phone: 918.236.6048
> http://archivesspace.org/
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Lora Davis <ljdavis at colgate.edu>
> Sent: Friday, October 17, 2014 9:17 PM
> To: Archivesspace Users Group
> Subject: [Archivesspace_Users_Group] Finding aid date
> Apologies if this has already been noted, but I - like many others I'm sure - have been eagerly awaiting 1.1.0 so have been putting rc8 through its paces in our sandbox today. 
> The one pesky outstanding issue that does not appear to be resolved is that the contents of "Finding Aid Date" are still not being exported at all, let alone into <publicationstmt> where we'd expect to find it.  Our stylesheets draw on this date to generate an authorship statement along the lines of "Finding aid prepared by <author>, <date>."  Since the finding aid date is not ending up anywhere in the exported XML we're left with "Finding aid prepared by John Smith, ."  Minor inconvenience, but annoying.
> On the other hand, I'm  pleased to report that other failure to export issues we've had with things like <accessrestrict> are now working beautifully.
> Are others finding that <date> is not exporting?  Is this a known bug?  Is there a reason why this is not being exported?  Any fix in the works?  (I checked the PivotalTracker, but found nada.)
> Thanks in advance,
> Lora 
> -- 
> Lora J. Davis
> Assistant Archivist
> Colgate University Libraries
> 13 Oak Drive
> Hamilton, NY 13346
> Tel:  (315) 228-6376
> Fax: (315) 228-7934
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