[Archivesspace_Users_Group] Problems with Previous Location [Archivesspace_Users_Group Digest, Vol 15, Issue 50]

Emma Jolley EJOLLEY at nla.gov.au
Mon Nov 3 16:29:40 EST 2014

Many thanks for replying Kate and for reminding me of the details of your original query. Greatly appreciated.

The description on the pivotaltracker only deals with temporary locations. We would like to be able to mark, main locations (instances) as “Previous”. We have occasions when a collection is stored at one location and then a period later (months or years) will be moved to a new locations. We’d like to be able to record the ‘previous’ location. Temporary locations would only be used for items within a collection/fonds that has temporarily been moved to another location such as Exhibition, Preservation etc. Having said that, we would also like to be able to add new types of “temporary’ locations.

Perhaps the AS team could advise whether this is something that could be fixed?

Thanks again


Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600
e: emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au>|t: 02 6262 1456| www.nla.gov.au/ms<http://www.nla.gov.au/ms>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker
Sent: Tuesday, 4 November 2014 7:40 AM
To: ArchivesSpace Users Group
Subject: Re: [Archivesspace_Users_Group] Problems with Previous Location [Archivesspace_Users_Group Digest, Vol 15, Issue 50]

Hi Emma,

This was one of our questions a few months ago too (here's my original post from July 8, below). There is an open ticket on Pivotal Tracker here: https://www.pivotaltracker.com/s/projects/386247/stories/74828824

We haven't moved to v1.1.0 yet, so I'm not sure if anything has changed in the new version. I didn't see it on the features/bug list for the latest release, though...

Hope this helps,

Kate Tasker
Digital Collections Archivist
The Bancroft Library
University of California
Berkeley, CA 94720-6000

Hi All,

I'm looking for some guidance on the use of the "Temporary" field in a Location record. It is a non-required field and has four optional values in the drop-down menu (Conservation, Exhibit, Loan, Reading Room). Interestingly, it seems to become a required field when adding a Location to an Instance and setting the Location status to "Previous".

We would like to record historic ("Previous") locations for some Instances, but receive this error message if the linked Location does not have data in the "Temporary" field:

"Status - cannot be previous if Location is not temporary"

The four values in the location_temporary controlled value list are fixed and cannot be modified, and we have locations that don't really fit under any of those four types. Is anyone else experiencing a similar situation?

Would it be possible to make the location_temporary list editable, or to allow a "Previous" status without a "Temporary" value?

Thanks for your thoughts,


Kate Tasker
Digital Collections Archivist
The Bancroft Library
University of California
Berkeley, CA 94720-6000

On Thu, Oct 30, 2014 at 5:32 PM, <archivesspace_users_group-request at lyralists.lyrasis.org<mailto:archivesspace_users_group-request at lyralists.lyrasis.org>> wrote:
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Today's Topics:

   1. Problems with Previous Location (Emma Jolley)
   2. Public user interface (Stephen Innes)


Message: 1
Date: Thu, 30 Oct 2014 22:42:59 +0000
From: Emma Jolley <EJOLLEY at nla.gov.au<mailto:EJOLLEY at nla.gov.au>>
To: "Archivesspace Users Group
        (archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>)"
        <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Problems with Previous Location
        <81FF938BA2407B4DA1E134E7FA5C09EC015F09A747 at EXMBX1.shire.nla.gov.au<mailto:81FF938BA2407B4DA1E134E7FA5C09EC015F09A747 at EXMBX1.shire.nla.gov.au>>
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Dear All

I have been experiencing an error when trying to change a location in an Accession record to "Previous". I keep getting the following message:

Status - translation missing: en.validation_errors.cannot_be_previous_if_location_is_not_temporary

I recall that someone mentioned this error a few months ago. I'd be grateful if you could let me know if this is a known bug and/or if it has been fixed? Or if I am doing something wrong.

I am using the 1.1.0 version.

Many thanks


Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600
e: emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au><mailto:emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au>>|t: 02 6262 1456| www.nla.gov.au/ms<http://www.nla.gov.au/ms><http://www.nla.gov.au/ms>

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Message: 2
Date: Fri, 31 Oct 2014 00:04:57 +0000
From: Stephen Innes <s.innes at auckland.ac.nz<mailto:s.innes at auckland.ac.nz>>
To: "archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>"
        <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Public user interface
        <015B1C30FBB6FD4EA43F95D77D286423C992847D at uxcn10-6.UoA.auckland.ac.nz<mailto:015B1C30FBB6FD4EA43F95D77D286423C992847D at uxcn10-6.UoA.auckland.ac.nz>>
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Does anyone have an instance of the public user interface of the AS which they have implemented in either a trial or live form and that they would be willing to share? I am giving a presentation on the system to the archivists at the University of Auckland Libraries and Learning Services, where we are currently using the Archivists? Toolkit.

We have an AS sandbox instance of the public interface but it would be great to see a customised example to give a better sense of the institutional setting and options for implementation.


Stephen Innes (ALIANZA)
Special Collections Manager
General Library, Te Herenga M?tauranga Wh?nui
The University of Auckland
Private Bag 92019
Auckland 1142
New Zealand
Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565
Blog: http://blogs.library.auckland.ac.nz/special-collections/Default.aspx
Online exhibition: Special Collections First World War Centenary 2014-2018<http://www.specialcollections.auckland.ac.nz/ww1-centenary>

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