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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Many thanks for replying Kate and for reminding me of the details of your original query. Greatly appreciated.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">The description on the pivotaltracker only deals with temporary locations. We would like to be able to mark, main locations (instances) as “Previous”. We have
occasions when a collection is stored at one location and then a period later (months or years) will be moved to a new locations. We’d like to be able to record the ‘previous’ location. Temporary locations would only be used for items within a collection/fonds
that has temporarily been moved to another location such as Exhibition, Preservation etc. Having said that, we would also like to be able to add new types of “temporary’ locations.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Perhaps the AS team could advise whether this is something that could be fixed?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Thanks again<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Emma<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">Emma Jolley</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">| Curator of
Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600<br>
e: <a href="mailto:emma.jolley@nla.gov.au">emma.jolley@nla.gov.au</a>|t: 02 6262 1456|</span><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#17365D">
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><a href="http://www.nla.gov.au/ms"><span lang="EN-US" style="font-size:10.0pt;font-family:"Century Gothic","sans-serif";color:#17365D">www.nla.gov.au/ms</span></a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><a href="http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts">http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts</a>
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span lang="EN-US" style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> archivesspace_users_group-bounces@lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org]
<b>On Behalf Of </b>Kate Tasker<br>
<b>Sent:</b> Tuesday, 4 November 2014 7:40 AM<br>
<b>To:</b> ArchivesSpace Users Group<br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Problems with Previous Location [Archivesspace_Users_Group Digest, Vol 15, Issue 50]<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hi Emma,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">This was one of our questions a few months ago too (here's my original post from July 8, below). There is an open ticket on Pivotal Tracker here: <a href="https://www.pivotaltracker.com/s/projects/386247/stories/74828824">https://www.pivotaltracker.com/s/projects/386247/stories/74828824</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We haven't moved to v1.1.0 yet, so I'm not sure if anything has changed in the new version. I didn't see it on the features/bug list for the latest release, though...<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hope this helps,<o:p></o:p></p>
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<p class="MsoNormal">-Kate<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><br clear="all">
<o:p></o:p></p>
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<p class="MsoNormal"><span style="color:#888888">Kate Tasker<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#888888">Digital Collections Archivist<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#888888">The Bancroft Library<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#888888">University of California<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#888888">Berkeley, CA 94720-6000</span><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Hi All,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">I'm looking for some guidance on the use of the "Temporary" field in a <span style="background:#FFFFCC">Location</span> record. It is a non-required field and has four optional
values in the drop-down menu (Conservation, Exhibit, Loan, Reading Room). Interestingly, it seems to become a required field when adding a <span style="background:#FFFFCC">Location</span> to an Instance and setting the <span style="background:#FFFFCC">Location</span> status
to "<span style="background:#FFFFCC">Previous</span>".<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">We would like to record historic ("<span style="background:#FFFFCC">Previous</span>") <span style="background:#FFFFCC">locations</span> for some Instances, but receive this
error message if the linked <span style="background:#FFFFCC">Location</span> does not have data in the "Temporary" field:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">"Status - cannot be <span style="background:#FFFFCC">previous</span> if <span style="background:#FFFFCC">Location</span> is not temporary"</span></b><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">The four values in the location_temporary controlled value list are fixed and cannot be modified, and we have <span style="background:#FFFFCC">locations</span> that don't really
fit under any of those four types. Is anyone else experiencing a similar situation? <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Would it be possible to make the location_temporary list editable, or to allow a "<span style="background:#FFFFCC">Previous</span>" status without a "Temporary" value?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Thanks for your thoughts,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif"">Kate<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#888888">Kate Tasker<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#888888">Digital Collections Archivist<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#888888">The Bancroft Library<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#888888">University of California<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Arial","sans-serif";color:#888888">Berkeley, CA 94720-6000</span><span style="font-size:10.0pt;font-family:"Arial","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Thu, Oct 30, 2014 at 5:32 PM, <<a href="mailto:archivesspace_users_group-request@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-request@lyralists.lyrasis.org</a>> wrote:<o:p></o:p></p>
<p class="MsoNormal">Send Archivesspace_Users_Group mailing list submissions to<br>
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You can reach the person managing the list at<br>
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When replying, please edit your Subject line so it is more specific<br>
than "Re: Contents of Archivesspace_Users_Group digest..."<br>
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Today's Topics:<br>
<br>
1. Problems with Previous Location (Emma Jolley)<br>
2. Public user interface (Stephen Innes)<br>
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----------------------------------------------------------------------<br>
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Message: 1<br>
Date: Thu, 30 Oct 2014 22:42:59 +0000<br>
From: Emma Jolley <<a href="mailto:EJOLLEY@nla.gov.au">EJOLLEY@nla.gov.au</a>><br>
To: "Archivesspace Users Group<br>
(<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>)"<br>
<<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
Subject: [Archivesspace_Users_Group] Problems with Previous Location<br>
Message-ID:<br>
<<a href="mailto:81FF938BA2407B4DA1E134E7FA5C09EC015F09A747@EXMBX1.shire.nla.gov.au">81FF938BA2407B4DA1E134E7FA5C09EC015F09A747@EXMBX1.shire.nla.gov.au</a>><br>
Content-Type: text/plain; charset="us-ascii"<br>
<br>
Dear All<br>
<br>
I have been experiencing an error when trying to change a location in an Accession record to "Previous". I keep getting the following message:<br>
<br>
Status - translation missing: en.validation_errors.cannot_be_previous_if_location_is_not_temporary<br>
<br>
I recall that someone mentioned this error a few months ago. I'd be grateful if you could let me know if this is a known bug and/or if it has been fixed? Or if I am doing something wrong.<br>
<br>
I am using the 1.1.0 version.<br>
<br>
Many thanks<br>
<br>
Emma<br>
<br>
<br>
<br>
<br>
Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600<br>
e: <a href="mailto:emma.jolley@nla.gov.au">emma.jolley@nla.gov.au</a><mailto:<a href="mailto:emma.jolley@nla.gov.au">emma.jolley@nla.gov.au</a>>|t: 02 6262 1456|
<a href="http://www.nla.gov.au/ms" target="_blank">www.nla.gov.au/ms</a><<a href="http://www.nla.gov.au/ms" target="_blank">http://www.nla.gov.au/ms</a>><br>
<a href="http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts" target="_blank">http://www.nla.gov.au/support-us/make-a-collection-offer-pictures-and-manuscripts</a><br>
<br>
<br>
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Message: 2<br>
Date: Fri, 31 Oct 2014 00:04:57 +0000<br>
From: Stephen Innes <<a href="mailto:s.innes@auckland.ac.nz">s.innes@auckland.ac.nz</a>><br>
To: "<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>"<br>
<<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
Subject: [Archivesspace_Users_Group] Public user interface<br>
Message-ID:<br>
<<a href="mailto:015B1C30FBB6FD4EA43F95D77D286423C992847D@uxcn10-6.UoA.auckland.ac.nz">015B1C30FBB6FD4EA43F95D77D286423C992847D@uxcn10-6.UoA.auckland.ac.nz</a>><br>
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Does anyone have an instance of the public user interface of the AS which they have implemented in either a trial or live form and that they would be willing to share? I am giving a presentation on the system to the archivists at the University of Auckland
Libraries and Learning Services, where we are currently using the Archivists? Toolkit.<br>
<br>
We have an AS sandbox instance of the public interface but it would be great to see a customised example to give a better sense of the institutional setting and options for implementation.<br>
<br>
<br>
Regards,<br>
<br>
<br>
<br>
Stephen Innes (ALIANZA)<br>
Special Collections Manager<br>
General Library, Te Herenga M?tauranga Wh?nui<br>
The University of Auckland<br>
Private Bag 92019<br>
Auckland 1142<br>
New Zealand<br>
Telephone (649) 373-7599 ext. 88062 | Fax (649) 373-7565<br>
Blog: <a href="http://blogs.library.auckland.ac.nz/special-collections/Default.aspx" target="_blank">
http://blogs.library.auckland.ac.nz/special-collections/Default.aspx</a><br>
Online exhibition: Special Collections First World War Centenary 2014-2018<<a href="http://www.specialcollections.auckland.ac.nz/ww1-centenary" target="_blank">http://www.specialcollections.auckland.ac.nz/ww1-centenary</a>><br>
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End of Archivesspace_Users_Group Digest, Vol 15, Issue 50<br>
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