[Archivesspace_Users_Group] Disabling public output of resource records and sub-records

Fri Jun 13 15:02:04 EDT 2014

Hi Chris,

We are currently working with 1.0.7.1. Thanks!

Sarah

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Today's Topics:

   1. Disabling public output of resource	records and sub-records
      (Pinard, Sarah)
   2. Re: Customizing public interface (Chris Fitzpatrick)
   3. Re: Disabling public output of	resource	records and
      sub-records (Chris Fitzpatrick)

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Message: 1
Date: Fri, 13 Jun 2014 16:04:50 +0000
From: "Pinard, Sarah" <smpinard at buffalo.edu>
To: "archivesspace_users_group at lyralists.lyrasis.org"
	<archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Disabling public output of
	resource	records and sub-records
Message-ID:
	<7B3356F287C91A4E8BAA522AB6C2779A115B861B at mb-nr3.itorg.ad.buffalo.edu>
Content-Type: text/plain; charset="us-ascii"

Hi all-

Recently, when searching the public interface, I discovered that a sub-record will display as a search result even if the "Publish" check box in the Basic Information form for the sub-record's parent resource record was cleared (disabled). If a user clicks on the sub-record search result, a window appears with the text "We're sorry, but something went wrong." What I think this means is, "The resource record that this search result belongs to is no longer publicly available."

There will be times when I would like to disable public output for a resource record and all its sub-records (series, subseries, and folders); for example, when staff need to edit the resource and associated sub-records. It seems cumbersome to have to uncheck all the sub-record  "Publish" check boxes every time I want to disable output of the resource record in its entirety.

I had assumed that disabling output of the resource record will also disable output all of its sub-records. Is it possible to add this capability, and if not, could the message that users see when clicking on these sub-records be a bit more explanatory as to why the sub-records are not available?

Any thoughts/guidance is appreciated. Thank you!

Sarah

Sarah Pinard
Processing Archivist
University at Buffalo
420 Capen Hall
Buffalo, NY 14260-1674
716-645-1362
smpinard at buffalo.edu<mailto:smpinard at buffalo.edu>
http://library.buffalo.edu/archives/
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Message: 2
Date: Fri, 13 Jun 2014 18:01:52 +0000
From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org>
To: Archivesspace Users Group
	<archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Customizing public interface
Message-ID: <1402682511897.57709 at lyrasis.org>
Content-Type: text/plain; charset="iso-8859-1"

Hi Scott,

Not a stupid question at all...

ArchivesSpace follows the Rails convertions for organizing models, views, controllers, assets, etc.

That said...

There are two ways to customize the interface...the easiest is to add overrides to the plugins/locals directory.

For example, if you wanted to customize the basic layout file, you would put your updated customized erb file in plugins/local/public/app/views/layouts/application.html.erb.

Some documentation on plugins can be found here => https://github.com/hudmol/archivesspace/tree/master/plugins

A good tutorial on ASpace plugins can be found here http://teaspoon-consulting.com/articles/archivesspace-plugins.html

If you want to do a lot of customization, it might be easier to simply pull down the ASpace source code ( https://github.com/archivesspace/archivesspace ) and rebuild it it ( https://github.com/archivesspace/archivesspace/blob/master/build/README.md ).

Does this give you some ideas about the process?

b,chris.

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048 http://archivesspace.org/ ________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Scott Ziegler <sziegler at amphilsoc.org>
Sent: Thursday, June 12, 2014 4:14 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Customizing public interface

Hi Everyone,

I'm brand new to the membership, and I hope this isn't a stupid question, but how does one start to customize the public interface?

In what directories are the images and CSS files kept? I didn't see any of this in the docs.

Thanks,
Scott

Scott Ziegler, MA, MSLIS, CA
Assistant Head of Technology/Web Development Librarian American Philosophical Society
105 South 5th Street
Philadelphia, PA 19106
Telephone: 215.599.4299
Email: sziegler at amphilsoc.org<mailto:sziegler at amphilsoc.org><mailto:sziegler at amphilsoc.org>
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Message: 3
Date: Fri, 13 Jun 2014 18:36:44 +0000
From: Chris Fitzpatrick <Chris.Fitzpatrick at lyrasis.org>
To: "archivesspace_users_group at lyralists.lyrasis.org"
	<archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Disabling public output of
	resource	records and sub-records
Message-ID: <1402684604220.21412 at lyrasis.org>
Content-Type: text/plain; charset="iso-8859-1"

Hi Sarah,

Which version of AS are you running?

best,chris

Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048 http://archivesspace.org/ ________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Pinard, Sarah <smpinard at buffalo.edu>
Sent: Friday, June 13, 2014 6:04 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Disabling public output of resource records and sub-records

Hi all-

Recently, when searching the public interface, I discovered that a sub-record will display as a search result even if the "Publish" check box in the Basic Information form for the sub-record's parent resource record was cleared (disabled). If a user clicks on the sub-record search result, a window appears with the text "We're sorry, but something went wrong." What I think this means is, "The resource record that this search result belongs to is no longer publicly available."

There will be times when I would like to disable public output for a resource record and all its sub-records (series, subseries, and folders); for example, when staff need to edit the resource and associated sub-records. It seems cumbersome to have to uncheck all the sub-record  "Publish" check boxes every time I want to disable output of the resource record in its entirety.

I had assumed that disabling output of the resource record will also disable output all of its sub-records. Is it possible to add this capability, and if not, could the message that users see when clicking on these sub-records be a bit more explanatory as to why the sub-records are not available?

Any thoughts/guidance is appreciated. Thank you!

Sarah

Sarah Pinard
Processing Archivist
University at Buffalo
420 Capen Hall
Buffalo, NY 14260-1674
716-645-1362
smpinard at buffalo.edu<mailto:smpinard at buffalo.edu>
http://library.buffalo.edu/archives/
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