[Archivesspace_Users_Group] Disabling public output of resource records and sub-records

[Chris Fitzpatrick]

Hi Sarah,


Which version of AS are you running?


best,chris


Chris Fitzpatrick | Developer, ArchivesSpace
Skype: chrisfitzpat  | Phone: 918.236.6048
http://archivesspace.org/
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Pinard, Sarah <smpinard at buffalo.edu>
Sent: Friday, June 13, 2014 6:04 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Disabling public output of resource records and sub-records

Hi all-

Recently, when searching the public interface, I discovered that a sub-record will display as a search result even if the "Publish" check box in the Basic Information form for the sub-record's parent resource record was cleared (disabled). If a user clicks on the sub-record search result, a window appears with the text "We're sorry, but something went wrong." What I think this means is, "The resource record that this search result belongs to is no longer publicly available."

There will be times when I would like to disable public output for a resource record and all its sub-records (series, subseries, and folders); for example, when staff need to edit the resource and associated sub-records. It seems cumbersome to have to uncheck all the sub-record  "Publish" check boxes every time I want to disable output of the resource record in its entirety.

I had assumed that disabling output of the resource record will also disable output all of its sub-records. Is it possible to add this capability, and if not, could the message that users see when clicking on these sub-records be a bit more explanatory as to why the sub-records are not available?

Any thoughts/guidance is appreciated. Thank you!

Sarah

Sarah Pinard
Processing Archivist
University at Buffalo
420 Capen Hall
Buffalo, NY 14260-1674
716-645-1362
smpinard at buffalo.edu<mailto:smpinard at buffalo.edu>
http://library.buffalo.edu/archives/
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