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<p>Hi Sarah,</p>
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<p>Which version of AS are you running? </p>
<p><br>
</p>
<p>best,chris<br>
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<div class="PlainText">Chris Fitzpatrick | <font size="2">Developer, ArchivesSpace</font><br>
Skype: chrisfitzpat | Phone: 918.236.6048<br>
http://archivesspace.org/<br>
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<div id="divRplyFwdMsg" dir="ltr"><font style="font-size:11pt" color="#000000" face="Calibri, sans-serif"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org> on behalf of Pinard, Sarah
<smpinard@buffalo.edu><br>
<b>Sent:</b> Friday, June 13, 2014 6:04 PM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] Disabling public output of resource records and sub-records</font>
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<p class="MsoNormal">Hi all-</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Recently, when searching the public interface, I discovered that a sub-record will display as a search result even if the “Publish” check box in the Basic Information form for the sub-record’s parent resource record was cleared (disabled).
If a user clicks on the sub-record search result, a window appears with the text “We’re sorry, but something went wrong.” What I think this means is, “The resource record that this search result belongs to is no longer publicly available.”</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">There will be times when I would like to disable public output for a resource record and all its sub-records (series, subseries, and folders); for example, when staff need to edit the resource and associated sub-records. It seems cumbersome
to have to uncheck all the sub-record “Publish” check boxes every time I want to disable output of the resource record in its entirety.
</p>
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<p class="MsoNormal">I had assumed that disabling output of the resource record will also disable output all of its sub-records. Is it possible to add this capability, and if not, could the message that users see when clicking on these sub-records be a bit
more explanatory as to why the sub-records are not available?</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Any thoughts/guidance is appreciated. Thank you!</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Sarah</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal">Sarah Pinard</p>
<p class="MsoNormal">Processing Archivist</p>
<p class="MsoNormal">University at Buffalo</p>
<p class="MsoNormal">420 Capen Hall</p>
<p class="MsoNormal">Buffalo, NY 14260-1674</p>
<p class="MsoNormal">716-645-1362</p>
<p class="MsoNormal"><a href="mailto:smpinard@buffalo.edu">smpinard@buffalo.edu</a></p>
<p class="MsoNormal"><a href="http://library.buffalo.edu/archives/">http://library.buffalo.edu/archives/</a></p>
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