[Archivesspace_Users_Group] Archon to A Space migration issue

Mon Aug 4 13:09:33 EDT 2014

Hi All,

What is the status of this issue? Has it been confirmed to be a bug with
the Archon migration tool?

On Thu, Jul 24, 2014 at 2:21 PM, Matthew J Gorzalski <mGorzalski at lib.siu.edu
> wrote:

>  Chris,
>
>
>
> All collections are linked to a classification at least at the highest
> levels (Manuscripts, U. Archives, Political Papers, Photographs, Rare
> Books).  With a few exceptions, all collections are also linked to a
> sub-classification (for example: a record group for UA; or a topical
> designation
> <http://archives.lib.siu.edu/?p=collections/classifications&id=67>like we
> have in Manuscripts).  It might be a bug.  I did notice a duplication in
> the Classification tab in ArchivesSpace as all of our top level
> classifications appear twice.  I supposed we'll need to manually delete one
> set once things are in order?  How do we identify the potential bug?
>
>
>
> I'll forward this information on to Doug Simmons who is doing the
> technical side of migration.  Please let me know if you need more
> clarification on the classifications issue.
>
>
>
> Thanks,
>
>
>
> Matt
>
>
>  ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Prom, Christopher John <prom at illinois.edu>
> *Sent:* Thursday, July 24, 2014 11:58 AM
> *To:* Archivesspace Users Group
> *Subject:* Re: [Archivesspace_Users_Group] Archon to A Space migration
> issue
>
>  Matt,
>
>
> In regard to the first question, can you provide a bit of additional
> clarification?  Specifically, I am wondering if the collections that are
> not linked to a classification belong to a repository other than the
> University Archives.  The migration tool is supposed to a) recreate the
> entire classification hierarchy for each repository and b) link collections
> to their appropriate classification or sub-classificaiton, in the
> repository to which they belong.  After looking at several options, I
> decided this was the only one that would ensure that all links would
> migrate.  It does, however, result in a duplication of the classification
> hierarchy, which is necessary since ASpace does not support a shared
> classification hierarchy across multiple repositories, in the way that
> Archon did.  However, if collections are not linked to a classification in
> their 'owing' repository, there is likely a bug.
>
>
> In regard to the second option, I am afraid that you may need to manually
> reorder the classifications.   As background, I looked at several options
> when migrating these, and given the data models for Archon and ASpace, as
> well as variant ordering practices, there was no way to ensure that the
> ordering within a particular node would be fully replicated.   I tried
> several different ways, and the way it is set up works good in most, but
> not all instances.
>
>
> It may be possible for your to tweak the migration data provider scripts
> in core/templates/default/classification-list.inc.php  at line 48, there is
> a clause "ORDER BY ParentID ASC, ID DESC"  You might want to try changing
> the second part to order by ClassificaitonIdentifier instead and see if it
> gives better results in your instance.
>
>
> Chris Prom
>
>
>  On Jul 23, 2014, at 9:42 AM, Matthew J Gorzalski <mGorzalski at lib.siu.edu>
> wrote:
>
>   We’re having trouble with getting our finding aids to migrate to the
> correct location in the classification manager.  The collections migrate to
> AS without data loss, and you can access them in AS via search or the
> Collections tab.  But you cannot access them via the Classifications tab in
> ArchivesSpace because they do not migrate properly.  In Archon our
> Classifications are as follows:
>
>
>
> 1                     Manuscripts
>
> a.       Twentieth Century American and British Literature
>
> b.      American Philosophy
>
> c.       Theatre
>
> d.      Irish Studies
>
> e.       First Amendment Freedoms
>
> f.       Southern Illinois History and Culture
>
> g.      World Wars letters
>
> h.      Vertical File Manuscripts
>
> 2                     Photographs
>
> a.       Manuscript Collection Photographs
>
> b.      University Archives Photographs
>
> c.       Political Papers Photographs
>
> 3                     University Archives
>
> a.       (lists all record groups)
>
> 4                     Political Papers
>
> a.       Elected officials
>
> b.      Organized labor
>
> c.       Grassroots organizations
>
> d.      Political appointees
>
> e.       Governmental organizations
>
> 5                     Rare Books
>
>
>
>
>
> All of these Classifications and sub-classification shells migrate to
> ArchivesSpace but only University Archives collections can be accessed via
> the Classifications tab.  The collections for the other categories do not
> link-up, even though all collections are designated with the proper
> classification and sub classification.
>
>
>
> Also, University Archives record groups (classifications) do not appear in
> perfect numerical order.  We’ve tweaked it a little and improved the order,
> but it still isn’t perfect.  Is the order based on date of creation?  A few
> months ago I created Record Group 32 which appears last post-migration,
> despite appearing in number order in Archon.
>
>
>
> Thanks!
>
>
>
>
>
> MATT GORZALSKI
>
> University Archivist
>
>
>
> MORRIS LIBRARY
>
> MAIL CODE 6632
>
> SOUTHERN ILLINOIS UNIVERSITY
>
> 605 AGRICULTURE DR
>
> CARBONDALE, IL 62901
>
>
>
> mgorzalski at lib.siu.edu
>
> P: 618/453-2225
>
> F: 618/453-3440
>
> lib.siu.edu
>
>
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-- 
Nathan Stevens
Programmer/Analyst
Digital Library Technology Services
New York University

1212-998-2653
ns96 at nyu.edu
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