[Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace

Cuellar, Jillian jcuellar at library.ucla.edu
Fri Aug 1 14:15:07 EDT 2014 

Hi Kate,

As the incoming chair of the ATART, now the CMT Roundtable, I encourage Aspace users to feel free to use the Roundtable listserv as a resource for discussing issues relevant to descriptive practices for born-digital materials. Though you will obviously be speaking from the vantage point of current or soon-to-be Aspace users, your questions, challenges, and ideas will likely be of interest to the larger CMT community. I realize that this listerv (the ArchivesSpace users group listserv) is intended for discussing those issues as well, but I think that whatever we can do to encourage consistency and standardization across our profession benefits us all.

For those of you who were not members of the ATART but would like to become members of the new CMT Roundtable, please be aware that during our meeting at SAA this year we will be facilitating small group discussions for various CMT user groups, including ArchivesSpace. Each group will have a designated note taker and those notes will be available shortly after the meeting on our SAA hosted site at:

http://www2.archivists.org/groups/archivists-toolkitarchon-roundtable

We will also be livestreaming our meeting and will send out the link to the livestream shortly before the meeting begins to the ATART listserv.

Our meeting is on Wednesday from 3:30-5pm. Hope to see many of you there.

Best,
Jillian



Jillian Cuellar
Head, Center for Primary Research and Training<http://library.ucla.edu/specialcollections/researchlibrary/center-primary-research-training>
UCLA Library Special Collections
A1713 Charles E. Young Research Library
Box 951575
Los Angeles, CA  90095-1575
310.206.3266
jcuellar at library.ucla.edu<mailto:jcuellar at library.ucla.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker
Sent: Friday, August 01, 2014 10:32 AM
To: ArchivesSpace Users Group
Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace

Hi All,

Thank you for all your comments and responses. It's encouraging to exchange these shared questions and ideas arising from description and stewardship of born-digital collections.

Unfortunately I have not made arrangements to attend SAA this year, but I do hope an on-site gathering will take place. I'll look forward to following some of the results of that discussion.

I'd also like to find a space to continue the conversation online after the conference. Perhaps the listserv of SAA's Archivists' Toolkit/Archon Roundtable (soon to be the Collection Management Tools Roundtable to encompass ArchivesSpace and other systems) would be an appropriate forum?

http://www2.archivists.org/groups/archivists-toolkitarchon-roundtable

Safe travels to all of you who are D.C.-bound!

Best,
Kate




Kate Tasker
Digital Archivist
The Bancroft Library
University of California
Berkeley, CA 94720-6000

On Wed, Jul 30, 2014 at 12:21 PM, <archivesspace_users_group-request at lyralists.lyrasis.org<mailto:archivesspace_users_group-request at lyralists.lyrasis.org>> wrote:
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Today's Topics:

   1. Re: [Archivesspace_Users_Group]   Describing      Born-Digital
      Materials in      ArchivesSpace (Matthew Farrell)


----------------------------------------------------------------------

Message: 1
Date: Wed, 30 Jul 2014 18:51:06 +0000
From: Matthew Farrell <matthew.j.farrell at duke.edu<mailto:matthew.j.farrell at duke.edu>>
To: Archivesspace Users Group
        <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group]        Describing      Born-Digital
        Materials       in      ArchivesSpace
Message-ID: <1406746264788.94346 at duke.edu<mailto:1406746264788.94346 at duke.edu>>
Content-Type: text/plain; charset="iso-8859-1"

It is, why don't we use this poll instead? Feel free to suggest other times if I've left any glaring holes.


http://doodle.com/pmut99brtmqyaa2f


best,

mf

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Kari R Smith <smithkr at MIT.EDU<mailto:smithkr at MIT.EDU>>
Sent: Wednesday, July 30, 2014 2:39 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace

Hi Matthew,
Isn't that when there isa TAC/UAC lunch scheduled by the ArchivesSpace team also?

Kari Smith


________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] on behalf of Matthew Farrell [matthew.j.farrell at duke.edu<mailto:matthew.j.farrell at duke.edu>]
Sent: Wednesday, July 30, 2014 13:34
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace


The ArchivesSpace User Advisory Council is meeting from 11:15-1:15 on Thursday 8/14. We could adopt that time slot to informally meet. Otherwise, I can put together a Doodle poll.


Best,

Matthew


--
Matthew Farrell
Digital Records Archivist
Duke University Archives
David M. Rubenstein Rare Book & Manuscript Library
matthew.j.farrell at duke.edu<mailto:matthew.j.farrell at duke.edu>
919.684.6181
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Erwin, Charlotte E. (Shelley) <cerwin at caltech.edu<mailto:cerwin at caltech.edu>>
Sent: Wednesday, July 30, 2014 11:54 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace

At Caltech we are just starting to implement ASpace and to integrate it with a DAMS, Islandora.  I too would be interested in joining a discussion group at SAA about the management of digital objects and their metadata.  Off-list is OK as well, but DC offers a nice opportunity.

Thanks.

Shelley

Charlotte (Shelley) Erwin | Head | Archives & Special Collections | archives.caltech.edu<http://archives.caltech.edu><http://www.archives.caltech.edu/>
Mail Code 015A-74 | Pasadena CA 91125 | Phone 626.395-2702 | Fax 626.395.4073 | Caltech | caltech.edu<http://caltech.edu><http://www.caltech.edu/>


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Hagenmaier, Wendy
Sent: Wednesday, July 30, 2014 8:26 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace

Georgia Tech is also exploring this, and I'd love to join a discussion at SAA or off-list.

Wendy

--
Wendy Hagenmaier
Digital Collections Archivist
Archives & Records Management
Georgia Institute of Technology Library
wendy.hagenmaier at library.gatech.edu<mailto:wendy.hagenmaier at library.gatech.edu><mailto:wendy.hagenmaier at library.gatech.edu<mailto:wendy.hagenmaier at library.gatech.edu>>
________________________________
From: "Matthew Farrell" <matthew.j.farrell at duke.edu<mailto:matthew.j.farrell at duke.edu><mailto:matthew.j.farrell at duke.edu<mailto:matthew.j.farrell at duke.edu>>>
To: "Archivesspace Users Group" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org><mailto:archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>>
Sent: Wednesday, July 30, 2014 10:33:00 AM
Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials        in        ArchivesSpace



Hi Kari & Kate -



We are likewise planning to use Aspace to manage metadata for our born-digital and hybrid collections, and are also interested in discussing approaches to describing these objects resource and digital object records



I echo Kari's question about SAA, but failing that, am interested in an off-list discussion.



best,

matthew


--
Matthew Farrell
Digital Records Archivist
Duke University Archives
David M. Rubenstein Rare Book & Manuscript Library
matthew.j.farrell at duke.edu<mailto:matthew.j.farrell at duke.edu><mailto:matthew.j.farrell at duke.edu<mailto:matthew.j.farrell at duke.edu>>
919.684.6181
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>>> on behalf of Kari R Smith <smithkr at MIT.EDU<mailto:smithkr at MIT.EDU><mailto:smithkr at MIT.EDU<mailto:smithkr at MIT.EDU>>>
Sent: Wednesday, July 30, 2014 10:16 AM
To: ktasker at library.berkeley.edu<mailto:ktasker at library.berkeley.edu><mailto:ktasker at library.berkeley.edu<mailto:ktasker at library.berkeley.edu>>; Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace

Hi Kate,
At MIT Institute Archives, we are looking into how we will use ArchivesSpace to for accessioning and describing our digital collections, especially as they are part of hybrid physical and digital collections.  I'd be happy to talk with you about what we've learned so far and what our plans are to build our capacity as that of the tool grows.  We'll be interested in what you are learning about using Events for tracking processing activities and how that might jive or not with external metadata of the same type that might be generated by other processing tools.

Will you be at SAA?  If so, maybe we can begin a conversation there?  Contact me off-line if you'd like to discuss this further.

Kari


Kari R. Smith, Digital Archivist
MIT Libraries, Institute Archives and Special Collections
617-258-5568  |   smithkr (at) mit.edu<http://mit.edu>
http://libraries.mit.edu/archives/



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Kate Tasker
Sent: Tuesday, July 29, 2014 5:15 PM
To: ArchivesSpace Users Group
Subject: [Archivesspace_Users_Group] Describing Born-Digital Materials in ArchivesSpace

Hello, ASpace Implementers!

We are excited to start accessioning and describing our born-digital collections in ArchivesSpace, and expect that some of you have also started or are contemplating this process. We're eager to develop our guidelines and workflows to reflect and contribute to emerging community practices, and to have a conversation around this work.

If your institution is using ASpace to manage born-digital materials, would you be willing to discuss some of your experiences and procedures, either on- or off-list?

In particular, we are looking at strategies for using Resource Records to describe mixed analog/digital collections and to manage multiple types of digital records within one collection (email, website, images, text files, etc.). We're also exploring how we can use Events to track disk imaging, migrations, fixity checks, and other digital preservation actions.

Any thoughts, suggestions, recommended resources, or examples would be welcomed.

Many thanks,
-Kate

Kate Tasker
Digital Archivist
The Bancroft Library
University of California
Berkeley, CA 94720-6000

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