[Icolcweb] Getting Back on Track

Karpinski, Christy ckarpinski at atla.com
Fri Mar 19 10:28:08 EDT 2021

I wonder if it might be good to do another call for help – in particular to see if anyone with content strategy experience is interested in helping.

I went into the “UI” portion of helping thinking of the design and layout aspects and usability in that sense – that being something I have some experience with. I don’t have a lot of experience with content strategy. A lot of the remaining questions seem to me to be ones better answered by someone who knows the site and its purpose but possibly guided by someone who has experience doing this work with a client?  I am up for helping but I am not sure how to get the “Purpose and functionality” document completed since I don’t really know the answers to anything that is there.


Christy Karpinski, MLIS
Digital Projects Coordinator
(872) 310-4211
ckarpinski at atla.com<mailto:ckarpinski at atla.com>
Visit us at atla.com<http://www.atla.com/>

From: <icolcweb-bounces at lyralists.lyrasis.org> on behalf of Brandon Weigel <brandonw at bceln.ca>
Reply-To: ICOLC Web Site Task Force <icolcweb at lyralists.lyrasis.org>
Date: Thursday, March 18, 2021 at 10:06 AM
To: ICOLC Web Site Task Force <icolcweb at lyralists.lyrasis.org>
Subject: Re: [Icolcweb] Getting Back on Track

Hi! I’m still happy to be involved. Reconfirming who’s still involved is a good first step; we’ll need someone to take the lead on moving these outstanding items forward.

I believe from the message chain quoted below we’re waiting on the Purpose and Functionality document<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1aEXmEeCMshmXbAGkyNox_3uAx-TBwQhF-85u7sm9ADQ%2Fedit&data=04%7C01%7Cckarpinski%40atla.com%7C20ac7937aef94d68d7a208d8ea1f6c6c%7C8d7b37bb376049f697b5469801315b8a%7C0%7C0%7C637516767993863069%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=BRWFVLNSyhOg%2Fql2VMXsVkYu5KTp4lBlIvGNdQRL6As%3D&reserved=0> to be completed by the UI group, to define the purpose and scope of the site. There is some information there, but it’s incomplete with a number of questions awaiting answers/discussion.

And then there needs to be a content analysis — what’s there, what to keep, and what to discard; as well as mapping that to where it will live in a new structure.

The Google Drive folder<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdrive.google.com%2Fdrive%2Ffolders%2F1XOU-Nal0Tk1-sg2dcTEOHBboqzYbdkFS&data=04%7C01%7Cckarpinski%40atla.com%7C20ac7937aef94d68d7a208d8ea1f6c6c%7C8d7b37bb376049f697b5469801315b8a%7C0%7C0%7C637516767993873063%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=fYLUzx88V8F3%2FLYgcBOqSV4cp0EpitmP1vX7nmfyMo0%3D&reserved=0> is still up and accessible, so hopefully it’ll be easy enough to jump back into things.


Brandon Weigel
Coordinator and Arca Manager
BC Electronic Library Network
Phone: 604.401.1794
Email: brandonw at bceln.ca<mailto:brandonw at bceln.ca>
Web: https://bceln.ca, https://arcabc.ca

On Mar 17, 2021, at 3:00 PM, Celeste Feather <celeste.feather at lyrasis.org<mailto:celeste.feather at lyrasis.org>> wrote:

Hi Again,

I haven’t heard from anyone yet, and I’m wondering if you will still be able to help with the ICOLC web site upgrade project. If you aren’t able to commit the time any longer, please let me know. We can solicit additional volunteers from the ICOLC community if need be.



Celeste Feather, MA, MLS <image002.jpg>https://orcid.org/0000-0002-5907-7606<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Forcid.org%2F0000-0002-5907-7606&data=04%7C01%7Cckarpinski%40atla.com%7C20ac7937aef94d68d7a208d8ea1f6c6c%7C8d7b37bb376049f697b5469801315b8a%7C0%7C0%7C637516767993873063%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=8K2XgLWktXzfunEa68WZSxOxc57uTWTACRfhzhnZ520%3D&reserved=0>
Senior Director of Content and Scholarly Communication Initiatives
celeste.feather at lyrasis.org<mailto:celeste.feather at lyrasis.org>
1-800.999.8558 x2954 (toll-free)
Pronouns: she/her

From: icolcweb-bounces at lyralists.lyrasis.org<mailto:icolcweb-bounces at lyralists.lyrasis.org> <icolcweb-bounces at lyralists.lyrasis.org<mailto:icolcweb-bounces at lyralists.lyrasis.org>> On Behalf Of Celeste Feather
Sent: Friday, March 5, 2021 4:05 PM
To: ICOLC Web Site Task Force <icolcweb at lyralists.lyrasis.org<mailto:icolcweb at lyralists.lyrasis.org>>
Subject: [Icolcweb] Getting Back on Track

Hi Everyone,

Looking at the most recent email correspondence about this project, dated March 4, 2020, I see that it has literally been a year since any of us have been able to turn our attention to the project of upgrading the ICOLC web site.

So that happened….

On our end here at LYRASIS, Sharla and I have brought another colleague of ours into the conversation. Hannah Rosen has volunteered to help with the content analysis and anything else that needs attention on the non-technical side of the project. I think her efforts will help us pick this project up off the floor, dust it off, and get going again.

I certainly realize that we’ve all been somewhat battered by the past year, and I want to check and be certain that all of you are still able and willing to lend a hand to work on this project. Please confirm or let me know if you are no longer able to continue.

To date our group includes:

User Interface Group:

Christy Karpinksi from ATLA volunteered to lead the user interface group, joined by Sarah Probst from OhioNET and Hannah Rosen from LYRASIS.  Sharla Lair from LYRASIS will provide input based on her current user management activities for the site.

Technical Upgrade Group:

Joel Shields and Aaron Blake from WRLC will work on the Drupal upgrade, aided by their colleague Tom Boone. Blake Carver from LYRASIS, who is the current admin for the web site, will assist as needed.

Brandon Weigel from BC ELN volunteered to liaise between the two groups.

For convenience I have copied the conversation thread below that got the project going, just as a reminder of where we were before we were interrupted a year ago.

My take on all this now is that Hannah, Sarah, and Sharla most likely need to meet and talk about the content analysis. I believe Hannah has recently taken a look at the site and done some work towards this goal, so I’m hopeful we can start to make progress again.

I hope all of you are well and anticipating some positive changes this year.



Celeste Feather, MA, MLS <image003.jpg>https://orcid.org/0000-0002-5907-7606<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Forcid.org%2F0000-0002-5907-7606&data=04%7C01%7Cckarpinski%40atla.com%7C20ac7937aef94d68d7a208d8ea1f6c6c%7C8d7b37bb376049f697b5469801315b8a%7C0%7C0%7C637516767993883059%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=y49y52kSaMHmLoHVE2iRhLnxM50aaD7XtxU4JFlopsY%3D&reserved=0>
Senior Director of Content and Scholarly Communication Initiatives
celeste.feather at lyrasis.org<mailto:celeste.feather at lyrasis.org>
1-800.999.8558 x2954 (toll-free)
Pronouns: she/her


Brandon’s update from January 17, 2020, stated:

Hi Celeste,

The tech group had an email discussion, and we determined that we need to wait for the design group to make some decisions and put together some specs before any technical work can commence.

We want the new website to be functional and serve ICOLC’s needs, so we can’t simply migrate the existing site to Drupal 8 as-is. We need a clear sense of what we want this website to be: what it’s for, what kind of content should (and should not) exist there, what kind of structures we need to support it.

We should be aiming to build something that fulfills specific, well-defined functions. If a new function is defined later on, it should be easy to build the structures that support it within the existing framework.

So before the tech team can make any moves, we need the following from the design team:
•         A well-defined purpose for the site:
o    Who will be using the site, and for what purposes?
o    What functions should it fulfill?
•         A list of functional requirements:
o    What operations are we enabling, and how will they interact?
o    How will users interact with the site? (both end-users and logged-in members)
•         Some design notes/mockups, such as menu structure, etc.

If the design team would like, I could provide some of the documents BC ELN put together when we did our website migration, which cover these elements.

I know Christy, Sarah, and Sharla have met about the user interface.

Please include me in these discussions, so I can fulfill my liaison role! We need these two groups connected. Do you have notes from this meeting?


Brandon Weigel
On January 22, 2020, Sharla said:

Hello everyone. I have created a Google Folder to hold all output created by the ICOLC Website Taskforce.

You can access the folder here: https://drive.google.com/drive/folders/1XOU-Nal0Tk1-sg2dcTEOHBboqzYbdkFS?usp=sharing<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdrive.google.com%2Fdrive%2Ffolders%2F1XOU-Nal0Tk1-sg2dcTEOHBboqzYbdkFS%3Fusp%3Dsharing&data=04%7C01%7Cckarpinski%40atla.com%7C20ac7937aef94d68d7a208d8ea1f6c6c%7C8d7b37bb376049f697b5469801315b8a%7C0%7C0%7C637516767993883059%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JLfz57O4z5NUyG%2ByG2lCducSy3NKsDhWYa3KspesTOE%3D&reserved=0>

Right now, this folder contains two folders – one for the Tech Team and one for the Design Team. Being on the Design Team, I have started drafting documents that we require to take next steps.

I’ve set up permissions so that anyone who has access to the above link can edit anything in the master folder. I am assuming this means that everyone can also create documents and other folders within the master folder.

Please let me know if you are having any access issues.

Thank you!

On March 3, 2020, Brandon said:

Hi all,

It’s been a while since I’ve seen any messages posted to this list. I believe the current stage we’re at is filling out the Purpose and Functionality document<https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fdocument%2Fd%2F1aEXmEeCMshmXbAGkyNox_3uAx-TBwQhF-85u7sm9ADQ%2Fedit&data=04%7C01%7Cckarpinski%40atla.com%7C20ac7937aef94d68d7a208d8ea1f6c6c%7C8d7b37bb376049f697b5469801315b8a%7C0%7C0%7C637516767993893051%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=LL557VnO%2Bew9fSf7gWK4C0w72ZP5DlXvctUfUaksxiE%3D&reserved=0>, still in progress — is that right?

Do we have notes from the Design Team meeting a while back? It would be nice to see a list of concrete action items that we could either work on or check off.


Brandon Weigel
On March 4, 2020, Christy replied:

From the design meeting on January 23 my notes say something along the lines of Sharla was going to work on the content analysis with Sarah’s help looking at what content is on the site.  With that I think we were waiting on the google doc to be completed with this information to then decide what the next steps are. Did it get completed? If not what can we do to help and/or is it time to schedule another meeting of the design group?

Christy Karpinski, MLIS

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Icolcweb at lyralists.lyrasis.org<mailto:Icolcweb at lyralists.lyrasis.org>

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