[Archivesspace_Users_Group] Previous archival resource keys in PDF?

[Custer, Mark D.]

Dear Jane,

I can’t speak to the superseded ARKs, as I’ve yet to engage with that part of the application (though I need to!), but if you can send me a copy of the EAD file form that same collection, then I could help with adjusting the PDF creation process to suppress those superseded identifiers from showing up.

Best,

Mark



From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Jane LaBarbara <jane.labarbara at mail.wvu.edu>
Date: Thursday, September 28, 2023 at 4:22 PM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Previous archival resource keys in PDF?
External Email - Exercise Caution
All,

We have this issue where our PDFs of resource records sometimes have a lot of previous archival resource keys showing us as “ID [ark-superseded]” – I included one page, extracted from a PDF, as an example of the problem. That collection actually has two pages of these arks (30 previous ones are listed).

I’m assuming ARKs getting superseded like this has something to do with the OAI-PMH harvesting that our metadata colleagues set up for us, but I’m not sure. I don’t understand what we’re doing wrong to make SO MANY of them show up in the PDFs, which we use as finding aids for patrons or donors that are less tech savvy.  Is there a way to make it so long lists of previous ARKs do not show up in the PDF exports?  It would be ideal to not have all the superseded ARKs listed, since the people we are printing these things out for don’t need them and won’t understand what they are.

FWIW, we’re using version 3.3.2, and I haven’t tried to see if this is happening in the sandbox because I’m not actually sure what is causing the ARKs to get superseded in the first place.

Thanks,
Jane

/ Jane Metters LaBarbara
Head of Archives & Manuscripts, West Virginia & Regional History Center<https://wvrhc.lib.wvu.edu/>
West Virginia University Libraries
(304) 293-0352 office
jane.labarbara at mail.wvu.edu<mailto:jane.labarbara at mail.wvu.edu>

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