[Archivesspace_Users_Group] [External] Collection CSV export

Thu May 25 17:18:18 EDT 2023

Hi Sarit,
Thank you for pointing me to this. We've got it installed and it looks like
it works smoothly for our purposes right now.
Best,
Paul

On Tue, May 16, 2023 at 9:08 AM Paul Sutherland <psutherland at amphilsoc.org>
wrote:

> Hi Sarit,
>
> Thank you - I hadn't noticed this plugin. This sounds like it might be
> what we're looking for.
>
> Regarding being in the core code, I see a Github
> <https://github.com/hudmol/as_spreadsheet_bulk_updater> page for it but I
> can't see it mentioned in any of the release notes recently, or any
> information in the import/export section
> <https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/890339531/Importing+and+Exporting+Data>
> of the documentation, or in Jira. Can anybody confirm if this is the case
> or is planned?
>
> Best,
> Paul
>
>
> On Thu, May 11, 2023 at 5:46 PM Hand, Sarit <shand at ap.org> wrote:
>
>> Hi Paul,
>>
>>
>>
>> Right off the cuff I would suggest looking at the bulk updater which is
>> now part of the core code in the newest version (I believe).  It was a
>> plugin. You can granularly select which records to export into a CVS/excel
>> spreadsheet including many of the sub-records.
>>
>>
>>
>> Hope that is useful.
>>
>>
>>
>> Cheers,
>>
>>
>>
>>
>>
>> *Sarit Hand*
>>
>> Digital Archivist
>> AP Corporate Archives
>>
>> 200 Liberty Street
>>
>> New York, NY 10281
>>
>> T 212.621.7035
>>
>>
>>
>> shand at ap.org
>> ap.org
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.ap.org_&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=j5mLAr5vMMd5IuZzCT_emHmreskbjS8Rp-p5KYtp9oU&e=>
>>
>>
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
>> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Paul
>> Sutherland
>> *Sent:* Thursday, May 11, 2023 5:04 PM
>> *To:* Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* [Archivesspace_Users_Group] Collection CSV export
>>
>>
>>
>> [EXTERNAL]
>>
>> Hi all,
>>
>>
>>
>> I'm looking for a way to export a CSV of all the Archival Objects under a
>> specific Resource (collection). The goal would be to generate a CSV of
>> every child archival object (through all levels of hierarchy*), including
>> all fields that have been filled for each archival object. Essentially the
>> opposite of the CSV import function.
>>
>>
>>
>> Specific use cases include making folder labels, producing reports on
>> collections' objects, transforming the data for other purposes, running
>> large granular searches, etc.
>>
>>
>>
>> I've looked around plugins and custom reports and nothing appears to
>> match this exactly. I wanted to reach out to the community here to see if
>> anyone has created such a tool.
>>
>>
>>
>> There are a couple of ways I can see this being implemented:
>>
>>    - a button on the Resource level for Download CSV, under Export
>>
>>
>>    - a version of Report. Report lets you produce a CSV of every
>>    archival object in the repository but it's limited to 50000 results and
>>    doesn't let you narrow down by parent, as far as I can see.
>>
>> Thank you for your help,
>>
>> Paul
>>
>>
>>
>> (*it could also be all immediate children of a specific archival object
>> rather than only the resource level, though this doesn't interact as
>> apparently neatly with the rest of the interface).
>>
>>
>> --
>>
>> *Paul Sutherland* (he/his)
>> Archivist of Indigenous Materials
>> Center for Native American and Indigenous Research
>>
>> Library & Museum
>> American Philosophical Society
>> 105 S. 5th Street, 2nd Floor
>> Philadelphia, PA 19406
>>
>> Lenapehoking
>>
>> 215-440-3408
>>
>> amphilsoc.org/library/CNAIR
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__amphilsoc.org_library_CNAIR&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=stOBF_CZQ3pqYn7ZSgR3x_xgv-7xCIEJg7aztHQB6l8&e=>
>>
>> cnair at amphilsoc.org
>>
>>
>>
>> *I respectfully acknowledge that I work and reside in Lenapehoking, the
>> homeland of the Lenape people in past, present, and future generations. I
>> am grateful for the past and ongoing generosity of numerous Indigenous
>> communities and individ**uals who have offered guidance, expertise, and
>> opportunities for collaboration that make my work possible. *
>>
>>
>>
>> Learn more about ...
>>
>> - The Indigenous Subject Guide
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__indigenousguide.amphilsoc.org_&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=zcM3_aIE1ZhgNZUMv_V5lBceZk7vZNxi24V7nGigqqo&e=>
>> to our Indigenous collections, updated frequently
>> - Blog posts
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.amphilsoc.org_blog-2Dcategory_cnair&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=-ZB0ESwkYMoWMOoK-ao98OjR87Vti8uPd7rP-MthWxs&e=>
>> by CNAIR staff & fellows
>> - Fellowships
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.amphilsoc.org_grants_fellowships&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=-2ZoEFJ4yNfCM6TMppnn9o4LnFycTtkw6DJu86y71m4&e=>
>> (residential and non) for working with our collections and elsewhere
>> - Scheduling a visit
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.amphilsoc.org_library-23paragraph-2D36&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=IK9UtHuZmNlk-S8IVICRpETIDcAo2sqn6bbaVagbQUY&e=>
>> to our Reading Room to view our collections
>> - Our latest museum exhibit *Pursuit & Persistence: 300 Years of Women
>> in Science
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.amphilsoc.org_visit-2Dmuseum&d=DwMFAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=I8O9dwp3BMWa-QrG8Ajd-EhPKAVr6HpW0u4Gj78Xmo4&e=>,
>> *open until December 30, 2023
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>> _______________________________________________
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>>
>> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=70gVc8PkZ8LRd0WR_N4Lh2vwCTUp-4jc9IXouEpQ4Go&m=6UoNjAFDH0YF8OOcVefcFJr87AnD-3CtVIWRN1xXmM8&s=YLqDhODbddugw1oq0EbjaC798-pCvL8xXBkILdRs_Kc&e=
>>
>
>
> --
> *Paul Sutherland* (he/his)
> Archivist of Indigenous Materials
> Center for Native American and Indigenous Research
> Library & Museum
> American Philosophical Society
> 105 S. 5th Street, 2nd Floor
> Philadelphia, PA 19406
> Lenapehoking
> 215-440-3408
> amphilsoc.org/library/CNAIR
> cnair at amphilsoc.org
>
> *I respectfully acknowledge that I work and reside in Lenapehoking, the
> homeland of the Lenape people in past, present, and future generations. I
> am grateful for the past and ongoing generosity of numerous Indigenous
> communities and individuals who have offered guidance, expertise, and
> opportunities for collaboration that make my work possible. *
>
> Learn more about ...
> - The Indigenous Subject Guide <https://indigenousguide.amphilsoc.org> to
> our Indigenous collections, updated frequently
> - Blog posts <https://www.amphilsoc.org/blog-category/cnair> by CNAIR
> staff & fellows
> - Fellowships <https://www.amphilsoc.org/grants/fellowships> (residential
> and non) for working with our collections and elsewhere
> - Scheduling a visit <https://www.amphilsoc.org/library#paragraph-36> to
> our Reading Room to view our collections
> - Our latest museum exhibit *Pursuit & Persistence: 300 Years of Women in
> Science <https://www.amphilsoc.org/visit-museum>, *open until December
> 30, 2023
>

-- 
*Paul Sutherland* (he/his)
Archivist of Indigenous Materials
Center for Native American and Indigenous Research
Library & Museum
American Philosophical Society
105 S. 5th Street, 2nd Floor
Philadelphia, PA 19406
Lenapehoking
215-440-3408
amphilsoc.org/library/CNAIR
cnair at amphilsoc.org

*I respectfully acknowledge that I work and reside in Lenapehoking, the
homeland of the Lenape people in past, present, and future generations. I
am grateful for the past and ongoing generosity of numerous Indigenous
communities and individuals who have offered guidance, expertise, and
opportunities for collaboration that make my work possible. *

Learn more about ...
- The Indigenous Subject Guide <https://indigenousguide.amphilsoc.org> to
our Indigenous collections, updated frequently
- Blog posts <https://www.amphilsoc.org/blog-category/cnair> by CNAIR staff
& fellows
- Fellowships <https://www.amphilsoc.org/grants/fellowships> (residential
and non) for working with our collections and elsewhere
- Scheduling a visit <https://www.amphilsoc.org/library#paragraph-36> to
our Reading Room to view our collections
- Our latest museum exhibit *Pursuit & Persistence: 300 Years of Women in
Science <https://www.amphilsoc.org/visit-museum>, *open until December 30,
2023
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