[Archivesspace_Users_Group] ArchivesSpace Update - March 2023

Jessica Crouch Jessica.Crouch at lyrasis.org
Fri Mar 31 11:48:43 EDT 2023

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ArchivesSpace Update – March 2023

Upcoming Schedule at a Glance:

March 31-April 1: Visit the ArchivesSpace table at the New England Archivists’ spring meeting
<https://newenglandarchivists.org/page-1862888>April 4-5: Register now for the ArchivesSpace Virtual Member Forum<https://archivesspace.org/archives/7889>

April 13-14: Stop by the ArchivesSpace table at the Midwest Archives Conference
<https://mac2023chicago2022.sched.com/>April 19: Using the ArchivesSpace Public User Interface Training<https://archivesspace.org/archives/7796>

April 26: Information session about the new ArchivesSpace Consortium Provider affiliation<https://archivesspace.org/archives/7941>

May 6: ArchivesSpace Member Match Cohort Applications due<https://archivesspace.org/archives/7952>

Several rounds of testing are nearly complete for the work to implement a community-authored specification<https://archivesspace.atlassian.net/browse/ANW-1209> focused on making it easier to view and designate images to view in the public interface. Development is almost finished and we’ll be calling for wider community testing very soon. There will be a sneak preview of this feature at the Virtual Member Forum on April 4.

Development and testing on the other work intended for the next release of ArchivesSpace is also nearly complete. New development is always up on our test server at https://test.archivesspace.org/staff/.

Apply now to participate in the 2023/2024 Member Match cohort

[Posted on behalf of the Member Engagement sub-team of the ArchivesSpace User Advisory Council]

Apply Now<https://urldefense.com/v3/__https:/airtable.com/shrESjhBkaJIRnI8V__;!!GNU8KkXDZlD12Q!5iduEJKWZUiKf3asHuwwuEv2tNPCTF2mE1QgZCd7_3byPJQleoRv8hGmXHqGqJmvkL1iLPQcqa_rBe64u0d_w7Gz$>

The ArchivesSpace Member Engagement sub-team is now accepting applications<https://urldefense.com/v3/__https:/airtable.com/shrESjhBkaJIRnI8V__;!!GNU8KkXDZlD12Q!5iduEJKWZUiKf3asHuwwuEv2tNPCTF2mE1QgZCd7_3byPJQleoRv8hGmXHqGqJmvkL1iLPQcqa_rBe64u0d_w7Gz$> for the third cohort of the ArchivesSpace Member Match program.

The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, Member Match participants will be matched with a member with whom they can receive and offer professional insight, advice, and comradery. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community.

The program includes:
-Monthly Listserv Discussion Topics

Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches.

-Quarterly Member Match Meet-Ups
These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms.

-Option to participate in small group matches of 3 people


Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Match program and there is no limit to the number of individuals from a member organization that may participate.

If you are unsure of your organization’s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace<https://urldefense.com/v3/__https:/archivesspace.org/community/whos-using-archivesspace__;!!GNU8KkXDZlD12Q!5iduEJKWZUiKf3asHuwwuEv2tNPCTF2mE1QgZCd7_3byPJQleoRv8hGmXHqGqJmvkL1iLPQcqa_rBe64u_Jg6Oa5$> or email ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

To Learn More

Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program<https://urldefense.com/v3/__https:/archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace*Member*Match*Program__;Kysr!!GNU8KkXDZlD12Q!5iduEJKWZUiKf3asHuwwuEv2tNPCTF2mE1QgZCd7_3byPJQleoRv8hGmXHqGqJmvkL1iLPQcqa_rBe64u84qumKJ$>

Applications are due May 6. Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>

Register now: ArchivesSpace Virtual Member Forum

 Registration is now open<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3288662017/ArchivesSpace+Virtual+Member+Forum+2023> for the ArchivesSpace Virtual Member Forum!

Taking place April 4-5, 2023, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone from an ArchivesSpace member organization is welcome to attend.

As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace.   This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only.

For more information, visit https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3288662017/ArchivesSpace+Virtual+Member+Forum+2023

Register now: ArchivesSpace community-wide training on using the ArchivesSpace Public User Interface (PUI)

The next ArchivesSpace training offered this year will be on using the ArchivesSpace Public User Interface (PUI).  This training will be offered on April 19, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventApril.

In this training, users will learn how to navigate the ArchivesSpace Public User Interface, use subject and agent records to link related material, how to use classification to group related material and how to make customizations to the Public User Interface to improve the user experience for staff and researchers.

This training assumes a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface.  If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

These trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount.  If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> to receive a member promo code before registering.

Register now: Information session about the new ArchivesSpace Consortium Provider affiliation

ArchivesSpace is the choice for archives information management in organizations of many different types and sizes throughout the world. At the same time, supporting the deployment of ArchivesSpace is increasingly an expectation for consortia that provide technology services to their members. In recognition of the important role they can play in our larger community, ArchivesSpace is launching a new Consortium Provider affiliation. This affiliation will provide a clear path for staff of consortia to provide more informed service to their members and connect with the larger ArchivesSpace community while supporting the sustainability and future development of the ArchivesSpace application at the same time.

Please note: individual institutional membership will remain the way for consortia member institutions to access ArchivesSpace membership benefits directly. This is not a discount program or a replacement for individual institutional membership, which is essential for the sustainability of ArchivesSpace.

This information session is aimed at staff of consortia currently providing or considering providing ArchivesSpace-related services to their member organizations. In the session, ArchivesSpace Program Manager Christine Di Bella and Community Engagement Coordinator Jessica Crouch will discuss the benefits of the program for consortia and their members and how becoming a Consortium Provider will contribute to the sustainability of ArchivesSpace and protect the substantial investment organizations make when implementing the application for their core archival functions.

The ArchivesSpace Consortium Provider affiliation will officially launch on July 1, 2023, to coincide with the 2023-2024 ArchivesSpace membership term. Consortia that commit before then, however, will get a prorated fee for the rest of the current term and be able to access its benefits right away.

Date: April 26, 2023
Time: 2:00 - 3:00pm ET (11:00am - 12:00pm PT)

Where: Zoom
Registration: https://lyrasis.zoom.us/meeting/register/tZ0pde6spjsuGNLBYXUc8kjHBRrG_LlQ1ICg

Who Should Attend: staff of consortia currently providing or considering providing ArchivesSpace-related services to their member organizations; anyone who wants the consortia to which their organization belongs to provide ArchivesSpace services

You can read about the new affiliation before the session at https://archivesspace.org/registered-service-providers/consortium-provider. Feel free to contact us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> with questions or to enroll as a provider.

Recording Available: Using Agents, Subjects, and Classifications in ArchivesSpace training

Thank you to everyone who attended our training on using the agents, subjects and classifications modules in ArchivesSpace on March 29.  The recording for that training is available to ArchivesSpace members via the Help Center at https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/3185901569/ArchivesSpace+Training+Recordings.

Membership Renewals for 2023-2024

ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. A special thanks to all of our members for all they do to make ArchivesSpace possible.

Though it feels like the calendars just turned a little while ago, we are already thinking about the next membership year for ArchivesSpace. We expect to be sending out our renewal invoices for 2023-2024 in early May. While we have shifted our billing to accommodate the growing number of requests for earlier invoicing, it is not a problem if you prefer or need to pay closer to the July 1 start date of the term.

Invoices will be sent to the billing contact we have on file. If you are a member and not sure of your billing contact or if your billing contact has changed, please let us know. If you would prefer to be invoiced earlier than early May, please let us know that as well and we’ll be glad to help.

If you have any questions, or if you would like to join as a new member for the remainder of the 2022-2023 membership year or already know you would like to join us in 2023-2024, please let us know at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>. We look forward to another year of working together.

Membership Update

We are excited to welcome our newest members to our community! Our new members since February 28  include:

  *   City of Somerville Archives, (Somerville, MA)
  *   New Brunswick Theological Seminary, (Brunswick, NJ)
  *   Sisters of St. Joseph of Baden, (Baden, PA)

As of March 31, we have 471 General members, 16 Educational Program members, and 3 Registered Service Providers.

Thank you to our current ArchivesSpace members<https://archivesspace.org/community/whos-using-archivesspace> for your contribution to the development and sustainability of the ArchivesSpace application.  ArchivesSpace has a membership model<https://archivesspace.org/community/why-become-a-member> to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits<https://archivesspace.org/community/member-benefits>.  If you are interested in ArchivesSpace membership<https://archivesspace.org/community/making_a_case_for_membership> for your organization, email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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