[Archivesspace_Users_Group] ArchivesSpace Update - June 2023

Jessica Crouch Jessica.Crouch at lyrasis.org
Fri Jun 30 10:35:13 EDT 2023

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ArchivesSpace Update – June 2023

Upcoming Schedule at a Glance:

June 30: ArchivesSpace member match participants notified of their matches<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program>

July 18: Virtual workshop for the 9th annual ArchivesSpace Member Forum<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3365765121/ArchivesSpace+Member+Forum+2023>

July 26: 9th Annual ArchivesSpace Member Forum in Washington, DC<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3365765121/ArchivesSpace+Member+Forum+2023>

July 27-28: Stop by the ArchivesSpace table in the expo hall at SAA<https://www2.archivists.org/am2023/schedule>


With v3.4.0 released, most of our development focus right now is on some larger infrastructure projects, including upgrades to JRuby, Rails, Bootstrap, and JQuery.  We are also working on significant improvements to the Collection Organization area of the public interface. The next regular release of ArchivesSpace is projected for September.

Register Now for the 9th Annual ArchivesSpace Member Forum

We are thrilled to be holding our 9th Annual ArchivesSpace Member Forum in person in the Georgetown room of the Washington Hilton on July 26, 2023, from 9:00 AM - 12:30 PM.  In addition to this in-person opportunity to meet, we will also be holding a virtual learning opportunity about new ArchivesSpace functionality on July 18, 2023.

Registration is now open<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3365765121/ArchivesSpace+Member+Forum+2023> for both the in-person meeting and the pre-forum virtual workshop, though the schedule for the in-person meeting is still being developed.  Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace.

We are particularly excited to have as much community participation as possible in this forum since this year also marks the 10th year of ArchivesSpace!  We hope that this year’s forum will be an opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about how they’ve been using ArchivesSpace, whether they’ve been using it for 10 years or 10 months.

To that end, everyone attending the in-person meeting is strongly encouraged to consider submitting a proposal. Brief 15-20 minute sessions showing off your organization’s implementation of ArchivesSpace, a tool or plug-in you’ve developed, a project your organization has undertaken or a new workflow you’ve developed are highly encouraged.

There is a short Google form for proposals available at https://forms.gle/D8rpFY5PrVzp9cmW9. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is July 7, 2023, and all notifications will be made by July 10, 2023.

Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch (jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>) with questions. We look forward to seeing you in person or virtually and celebrating 10 years of ArchivesSpace.

Match Notifications for the 2023/2024 Member Match Cohort

Thank you to everyone who applied to participate in the 2023/2024 ArchivesSpace Member Match cohort.  Applicants were notified of their matches on June 30.

Announcing Newly Elected Members of the Governance Board

We are pleased to announce the winners of the recent elections for representatives to the ArchivesSpace Governance Board for the Large, Medium, and Very Small membership Levels:

Large level: Kate Crowe, University of Denver

Medium level: Maggie Hughes, The Huntington
Very Small level: Linda Hocking, Litchfield Historical Society

The Very Small race was a tie, and, as per ArchivesSpace election custom, was decided by a coin flip.

The newly elected members will serve terms from July 1, 2023-June 30, 2026.

Thank you to everyone who ran or voted! More information about the ArchivesSpace Governance Board<https://archivesspace.org/governance-board-and-councils> is on our website.

Announcing New Appointments to the Advisory Councils

We are pleased to announce the Governance Board has approved the following appointments to our two Advisory Councils.

Technical Advisory Council (TAC)

Diane Biunno, Rutgers University

Jacqueline Devereaux Asaro, Vanderbilt University

Alexander Duryee, New York Public Library

Bonnie Gordon, Columbia University

Brianna McLaughlin, Indiana University

Michelle Paquette, Smith College

User Advisory Council (UAC)

Susannah Broyles, Texas State University

Mattie Clear, Washington and Lee University

Will Clements, Princeton University

Kelly Francis

Matthew Gorham, Yale University

Ryan Lee, Brigham Young University

Jaime Margalotti, University of Delaware

Dillon Thomas, Virginia Commonwealth University

Ashley Williams, Hagley Museum and Library

The new appointees will serve terms from July 1, 2023-June 30, 2026.

Thanks to everyone who nominated themselves or others, and to this year’s Nominating Committee for putting together a great slate of appointees. More information about our Advisory Councils<https://archivesspace.org/governance-board-and-councils> is on our website.

Thank You to Departing Governance Board and Advisory Council Members

With new people coming on we also have to say good-bye to some long-serving members of our Governance groups. Thank you and fond farewell to Board members Gordon Daines (6 years), Nick Zmijewski (6 years), and Sean Quimby (4 years), for their leadership during a tumultuous time for the world beyond ArchivesSpace.

We also give thanks and best wishes to our departing TAC and UAC members: Valerie Addonizio, Johanna Carll, Sarit Hand, Randy Kuehn, Dan Michelson, and Kevin Schlottmann. All of them served for 4 years and contributed in so many valuable ways. Their steady presence and support for the community has been much appreciated.

While their roles may be changing, we look forward to continuing to work with these valued community members in new ways in the years to come.

Registration Now Open for Fall 2023 ArchivesSpace Community-wide Trainings

Registration is now open for our Fall community-wide trainings. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings.

The next training offered this year will be a Basic Record Creation Overview.  This training will be offered on September 13, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventSeptember.

Upon completing this workshop, attendees will understand how to navigate the ArchivesSpace Staff User Interface, view the ArchivesSpace Public User Interface, create accession records, create resource records, and create digital object records.

Later in the fall will be a training on using the ArchivesSpace Accessions and Assessments modules.  This training will be offered on October 11, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventOctober.

Upon completing this workshop, attendees will understand how to create and edit accession records, link related records to accession records, create assessments, edit assessment attributes in ArchivesSpace, and link assessments to related records.

Both trainings assume a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface.  If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

These trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount.  If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> to receive a member promo code before registering.

Membership Renewals for 2023-2024

ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. ArchivesSpace membership is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. A special thanks to all of our members for all they do to make ArchivesSpace possible.

Invoices for the 2023/2024 membership term were sent in May to the billing contact we have on file. If you have any questions, please reach out to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>. We look forward to another year of working together.

Membership Update

We are excited to welcome our newest members to our community! Our new members since May 31st  include:

  *   Bates College, (Lewiston, ME)
  *   Cincinnati Art Museum, (Cincinnati, OH)

As of June 30, we have 478 General members, 18 Educational Program members, and 3 Registered Service Providers.

Thank you to our current ArchivesSpace members<https://archivesspace.org/community/whos-using-archivesspace> for your contribution to the development and sustainability of the ArchivesSpace application.  ArchivesSpace has a membership model<https://archivesspace.org/community/why-become-a-member> to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits<https://archivesspace.org/community/member-benefits>.  If you are interested in ArchivesSpace membership<https://archivesspace.org/community/making_a_case_for_membership> for your organization, email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.
Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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